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Instructions: School Student Counts, Projected

Consolidated Application, Spring Release (formerly known as Part I) program instructions for the School Students Counts, Projected.
Data Collection Purpose

The purpose of this data collection is to allow the LEA to select ranking and funding options and to enter school level student data. The information entered will be used to calculate eligibility and school ranking for Economic Impact Aid, or Title I Part A school allocations, or both.

Note: this data collection will not display if the LEA did not apply for either Economic Impact Aid and or Title I Part A.


Guidance

If a school grade level configuration from the California School Directory Database needs modifying the LEA must initiate the California School Directory Database change process located at the CDE Schools and Districts Web page. The proper form may be found under the section "School and District Updates," "School Forms," then select "Change Request for a California School Directory Database Code" (form CDS-01). This form must be submitted to the CDE per instructions.


CDE Program Staff Contact

State Compensatory Education (SCE): Rina DeRose-Swinscoe, Education Programs Consultant, 916-323-0472, rderoseswinscoe@cde.ca.gov

LEP: Gustavo Gonzalez, Education Programs Consultant, 916-319-0420, ggonzalez@cde.ca.gov


Preloaded Data

The number 1, 2, or 3 in the Grade Span Group identifies the grade span designation for each school. This designation has been assigned by the CARS. Generally, grade span 1 is for elementary grades, grade span 2 is for middle grades, and grade span 3 is for high schools. See the School Grade Span Assignment section in the Program Guidance for more information on grade spans.

Qualifies for EIA: For a district school to qualify it must not be a locally funded charter and must qualify to receive EIA funding via the ConApp. It does not mean the school meets eligibility requirement. For a county office of education school to qualify it must be a juvenile court school.

The Projected SCE Students is calculated by the CARS and is the total of the low income, LEP and Educationally Disadvantaged Youth (EDY) students.


Note: The columns and student count options displayed on this data entry form are based on the funding selections and the Funding Method selected. They are also displayed based on the school type and whether or not the school qualifies for Economic Impact Aid funding via the ConApp.

Procedures

Note: The columns and student count options displayed below are based on the funding selections and the Funding Method selected. They are also displayed based on the school type and whether or not the school qualifies for EIA funding via the ConApp.

Step Action Program Instructions
1
Click if the LEA wishes to Group Students by Grade Span. Either Yes or No must be selected.
2
Select a Low income Measure. Select a measure from the dropdown list. Note: If the district chooses to create a composite ranking, a poverty rate must be calculated and completed for the ranking option. A description of the methodology for the ranking was determined must be included in the comment section for this page.
3

If the LEA applied for Economic Impact Aid, select a Funding Method option.

Select either SCE and LEP or LEP Only.

Note: this option impacts the school student counts data collected.

4
Select the SCE Ranking Method.

If the LEA did not apply for Economic Impact Aid, or if the LEA selects Funding Method LEP Only, SCE Ranking Method option will not display.

Click on the SCE Ranking Method the LEA has chosen.
5
Enter the Grade Span Group if a change is needed. A grade span is supplied based on the school’s low and high grades offered. Allowable values are 1, 2 or 3.
6
Enter the Projected Student Enrollment if a change is needed. Student enrollment data are supplied from the 2011-12 CARS School Student Counts, Actuals school enrollment. Included are the numbers of children enrolled in each school, plus the number in each school attendance area that are not enrolled in public schools (e.g., students in private schools, dropouts). More recent data may be used to update student enrollment provided records are maintained to verify revisions.
7

If the LEA applied for Title I, Part A funds and selects Funding Method LEP Only, enter the Projected Low income Students if a change is needed.

Low income is determined by the measure selected on the School Allocation Ranking Determinations screen. The number reflects prior year data submitted in the 2011-12 CARS School Student Counts, Actuals. More recent data may be used to update student information provided records are maintained to verify revisions.
8

If the LEA applied for Economic Impact Aid, enter the Projected LEP Students if a change is needed.

Note: This column will not accept data if the school is a locally funded charter.

The number of LEP students is supplied from the CARS 2011-12 EIA School Allocations LEA student count. LEAs may use more recent data to update student information provided records are maintained to verify revisions.
9

If the LEA applied for Economic Impact Aid, and selects Funding Method SCE/LEP, enter the Projected EDY Students if a change is needed.

Note: This column will not accept data if the school is a locally funded charter.

The number of EDY students is supplied from the CARS 2011-12 EIA School Allocations LEA student count. LEAs may use more recent data to update student information provided records are maintained to verify revisions.
Error Messages
Error Message Resolution
LEA shouldn't submit this form. If this error is not appropriate, please contact the CARS Support Desk. This data collection is not applicable, the LEA shouldn't submit this form. If this error is not appropriate, please contact the CARS Support Desk.
Funding Method is required. If LEA is applying for EIA, then Funding LEP only is required for Districts and COEs.
LEP Only Funding is not required. The LEA has not applied for EIA funding. If this error is not appropriate, please contact the CARS Support Desk. LEP Only Funding only applies to EIA funds and is not applicable to Title I Part A School Allocation Plan. If this error is not appropriate, please contact the CARS Support Desk.
LEP student count is not required. The LEA has not applied for EIA funding. If this error is not appropriate, please contact the CARS Support Desk. LEP student count only applies to EIA funds. This LEA is not applying for EIA. If this error is not appropriate, please contact the CARS Support Desk.
School: is not a valid school for this LEA to serve. If this error is not appropriate, please contact the CARS Support Desk. School: is not a valid school for this LEA to serve. If this error is not appropriate, please contact the CARS Support Desk.
School: is missing. A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. This may occur if a batch file is missing a school or the expected school list used for the display list is different than the school list used for the rule.
School: must have an Projected LEP Student Count. If LEA is applying for EIA, then LEP is required for all District schools and COE schools with school ownership code=14.
School: the Projected LEP Count cannot be greater than Projected Enrollment. The Estimated LEP Count cannot be greater than Estimated Enrollment.
School: must have an Projected EDY Student Count. Estimated EDY Student Count is required when LEA is applying for EIA and selected LEP Only = N.
School: the Projected EDY Count cannot be less than the Projected LEP Count. The Estimated EDY Count cannot be less than the Estimated LEP Count.
School: the Projected EDY Count cannot be greater than Projected Enrollment. The Estimated EDY Count cannot be greater that the total school estimated enrollment count.
School: must have a Projected SCE Student Count. Estimated SCE Student Count is required when LEA is applying for EIA and selected LEP Only = N.
School: must have a Grade Span Group assigned. Grade Span Group is required when LEA selected Group By Grade Span=Y.
School: the Projected Low Income Count cannot be greater than Projected Enrollment. The Estimated Low Income Count cannot be greater that the total school estimated enrollment count.
A SCE Ranking Method is missing. Either Count or Percent must be selected. If Funding LEP Only = No, then SCE Ranking Method is required.
School: the Projected Low Income Count cannot be greater than Projected Enrollment. The Estimated Low Income Count cannot be greater that the total school estimated enrollment count.
School: must have a Projected Low Income Student Count greater than or equal to 0. The LEA has applied for Title I Part A funds or has elected to allocate SCE funds. This is a required field. A value equal to or greater than zero (0) must be entered.
A Low Income Measure of Composite was selected. A comment must be entered providing an explanation how the LEA is determining its low income student count.
A Low Income Measure of Composite was selected. A comment must be entered providing an explanation how the LEA is determining its low income student count.
Application for Funding must be certified before School Student Counts, Projected. Follow the Certification Dependency Sequence.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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