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Instructions: Title I Planned School Allocations

Consolidated Application, Spring Release (formerly known as Part I) program instructions for the Title I Planned School Allocations.
Data Collection Purpose

The purpose of this data collection is to allow the LEA to select options which will determine the ranking and funding requirements for Title I, Part A.

Note: this data collection will not display if the LEA did not apply for Title I, Part A.


Guidance

If a school grade level configuration is modified the LEA must initiate the California School Directory Database change process located at the CDE Schools and Districts Web page. The proper form may be found under the section "School and District Updates," "School Forms," then select "Change Request for a California School Directory Database Code" (form CDS-01). This form must be submitted to the CDE per instructions.


CDE Program Staff Contact

Larry Boese, Education Programs Consultant, 916-319-0257, lboese@cde.ca.gov


Preloaded Data

The Name of School and California School Directory Database Code are retrieved from the California School Directory database.

The number 1, 2, or 3 in Grade Span Group column identifies the grade span designation for each school. This designation has been assigned by the CARS. See the School Grade Span Group Assignment section of the Program Guidance for information on grade span group assignment.

The Projected Enrollment data was entered on the School Student Counts data entry form.

The Projected Low Income Students data was entered on the School Student Counts data entry form.

The CARS will calculate the Low Income Percent.

The Y or N in the Eligible column indicates whether the school is Eligible for Title I, Part A funding. A school is eligible if the school’s low income percent is equal to or greater than district low income percent.

The Y or N in the Funding Required column indicates whether Title I funding is required for this school. Funding is required if the school’s low income percent is equal to or greater than 75 percent.

The number in the Ranking column is used to determine eligibility for Title I funds.


School Ranking Exceptions

The CARS facilitates LEAs in planning and allocating ESEA, Title I, Part A consistent with program rules in statute and non-regulatory guidance. The rules are complex. Certain exceptions to the rules are outlined in ESEA, Title I, Part A, Section 1113. In CARS, LEAs can use Exception Reason Codes, where allowable. Please see the ConApp Program Guidance document, Ranking Decisions section for the definition of the codes:


Procedures
Step Action Program Instructions
1
Select Yes or No to group schools by grade span.
If the LEA would like to rank schools based on grade span, select Yes; if not, select No.
2
If the school will be receiving Title l funds, click on Fund Flag. If the LEA is allocating funds to an eligible school the Fund Flag must be checked in order for an allocation to be entered later in the funding cycle.
3
If an exception to funding is needed, enter a valid Exception Reason. If the LEA will not be allocating Title I Part A funds to a school that is eligible and cannot be skipped, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate Exception Reason. Refer to the ConApp Program Guidance document, Ranking Decisions section for more information.
4
If an exception code is used, enter a Comment to provide additional information. Provide a Comment to provide any needed documentation.
Error Messages
Error Message
Resolution
Data is missing for School. A record for all attendance areas schools must be submitted.
A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. This may occur if a batch file is missing a school or the expected school list used for the display list is different than the school list used for the rule.
No information was entered for School.
Required school information is missing. This may occur if a batch file is missing a school or the expected school list used for the display list is different than the school list used for the rule.
School: must be funded or an Exception Reason "c" provided, indicating "Funded by Other Allowable Sources." This rule does not apply for small districts. It does apply for school districts with one school per grade span.

The school must be funded because it has a Low Income Percent >= 75 percent and cannot be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the Other Funding Exception Reason c = "Funded by Other Allowable Sources".

School: is not eligible for Title I Part A funding without a valid exception reason. This rule does not apply for small districts or for school districts with one school per grade span.

A school must meet low income edibility requirements before an LEA can elect to allocate Title I Part A funds. If the school meets specific exception criteria, an exception code must be entered.

School: is funded before a school with a higher Low Income Percent. An Exception Reason must be provided. This rule does not apply for small districts

The school meets Title I Part A low income eligibility, but a higher ranking school without a "c Other funding" exception was skipped, and this school does not have an exception reason. If the LEA is skipping a school, an appropriate Exception Reason must be provided.

School: has an invalid exception reason. Exception Reason b Magnet School, is only valid when the school Low Income Percent is below the Districtwide Low Income Percent. The school's low income percent is not below the districtwide average. The school does not meet the requirements for Exception Reason B Magnet School.
School: has a Low Income percent below 35 percent but above the district average. If the LEA is choosing to allocate fund the school, the 125 percent allocation rule should be applied. This rule does not apply for small districts or for school districts with one school per grade span.

An LEA may serve a school with a low income percent below 35 percent if the district average is below 35 percent. If the LEA is choosing to allocate fund to a school(s) that meets this criteria, the 125 percent allocation rule should be applied.

School: has an invalid exception reason. This rule does not apply for small districts

An invalid exception code was entered, or the school does not meet the requirements of the exception code entered.

School: is not a middle or high school. Feeder pattern exception only applies to middle and high schools. The school is not a middle or high school. Feeder pattern exception only applies to middle and high schools.
The LEA is not participating in Title I, Part A. This data collection is not applicable. If Title I, Part A Application = N this data collection and any certified data is not applicable for the LEA.
Application for Funding must be certified before this submission. Enforce Application Certification Dependency Sequence.
School Projected Student Counts must be certified before this submission. Enforce School Projected Student Counts Certification Dependency Sequence.
School: requires a comment providing an explanation for the Exception Reason.
A comment must accompany Exception Codes C Other Funding, F Feeder Pattern and B Magnet School.
School: low income percentage is not below 35 percent. Exception Reason e Grandfather Provision is not a valid Exception Reason. The school's low income percentage is not below 35 percent as such it does not meet the requirements for Exception Reason E Grandfather Provision.
School: is not a valid school for this LEA to serve. This may occur if a batch file includes a school not in the original school display list. The school listed is not a valid school for this LEA to serve. This may occur if a batch file includes a school not in the original school display list.
Data is missing for school: A record for all attendance areas schools must be submitted. A school level record is missing for this data collection, if this error message displays, verify the school record exists then reload the school file.
School: Exception Reason e Grandfather Provision is not a valid Exception Reason. The school did not received prior fiscal year funding or used the exception code in the prior fiscal year. This rule does not apply if single school district or enrollment under 1,000 or for school districts with one school per grade span.

If Funding Required = N (low income is below 75 percent) and TIPA eligible flag = N (below districtwide low income percent) and if the school's prior year Title I Part A School Allocation $ Per Low Income Student is equal to 0 (zero) or if the school's Title I Part A School Allocation $ Per Low Income Student is greater than 0 and Exception Reason = e then exception code "e" is not valid.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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