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Instructions: Immigrant Proposed Obligations

Consolidated Application, Spring Release (formerly known as Part I) program instructions for the Title III, Part A, Immigrant Proposed Obligations.
Data Collection Purpose

The LEA must report proposed obligations for the period of July 1, 2012, through September 30, 2013, from the Title III, Part A Immigrant Student Subgrant program entitlement.


Guidance

Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 915.

For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707 External link opens in new window or tab. .


CDE Program Staff Contact

Pam Lucas, Associate Governmental Program Analyst at plucas@cde.ca.gov or 916-323-5831

Sandra Covarrubias, Education Programs Consultant, at scovarrubias@cde.ca.gov or 916-319-0267


Preloaded Data

The CARS will provide the Projected Entitlement.

The CARS will automatically calculate the Total Proposed Obligations.


Procedures
Step Action Program Instructions
1
Enter the amount spent on Certificated Personnel Salaries. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.
2
Enter the amount spent on Classified Personnel Salaries. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.
3
Enter the amount spent on Employee Benefits. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.
4
Enter the amount spent on Books and Supplies. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.
5
Enter the amount spent on Services and other Operating Expenditures. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.
6
Enter the total cost of proposed Administrative and Indirect costs.

Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 915. For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780.

Administrative and indirect costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness.

Error Messages
Error Message Resolution
Administrative And Indirect Costs Budget Amount cannot be greater than 2 percent of proposed entitlement. Administrative And Indirect Costs Budget Amount cannot be greater than 2 percent of proposed entitlement.
The Proposed Total cannot be greater than the proposed entitlement.
The Proposed Total cannot be greater than the proposed entitlement.
The Proposed Total cannot be equal to zero. The Proposed Total cannot be equal to zero.
Books And Supplies Budget amount cannot be greater than the proposed entitlement. Books And Supplies Budget amount cannot be greater than the proposed entitlement.
Employee Benefits Budget amount cannot be greater than the proposed entitlement. Employee Benefits Budget amount cannot be greater than the proposed entitlement.
Services And Other Operating Expenditures Budget amount cannot be greater than the proposed entitlement. Services And Other Operating Expenditures Budget amount cannot be greater than the proposed entitlement.
Certificated Personnel Salaries Budget amount cannot be greater than the proposed entitlement. Ensure that the Certificated Personnel Salaries Budget is correct.
Application for Funding must be certified before this submission. Enforce Application Certification Dependency Sequence.
The LEA is not participating in Title III, Part A LEP. This data collection is not applicable. If Title III, Part A LEP Application = N this data collection is not applicable for the LEA.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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