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Instructions: Title III LEP Proposed Obligations

Consolidated Application, Spring Release (formerly known as Part I) program instructions for the Title III, Part A, LEP Proposed Obligations.
Data Collection Purpose

The LEA must report proposed obligations for the period of July 1, 2012, through September 30, 2013, from the Title III, Part A LEP Student Subgrant program entitlement.


Guidance

Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant.

Note: An LEA may use no more than 2 percent of LEP student sub-grant for administrative costs and indirect costs (Title III, Section 3115[b]). The U.S. Department of Education’s 1997 guidance, Indirect Cost Determinations, Guidance for State and Local Government Agencies (referred to as the Blue Book) states that any “statutory or regulatory limitation applies to the combined claims for indirect costs and direct administration costs.” Please visit the CDE Title III Frequently Asked Questions Web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR External link opens in new window or tab. .


CDE Program Staff Contact

Patty Stevens, Associate Governmental Programs Analyst, 916-323-5838, or pstevens@cde.ca.gov

Geoffrey Ndirangu, Education Programs Consultant, 916-323-5831, or gndirang@cde.ca.gov


Preloaded Data

The CARS will provide the 2012-13 Title III, Part A LEP Proposed Entitlement.

The CARS will automatically calculate the Total Proposed Obligations.


Procedures
Step Action Program Instructions
1
Enter the amount spent on Certificated Personnel Salaries. Use the ESEA sections 3115 (d) as a guide to determine allowable expenditures.
2
Enter the amount spent on Classified Personnel Salaries. Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures.
3
Enter the amount spent on Employee Benefits. Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures.
4
Enter the amount spent on Books and Supplies. Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures.
5
Enter the amount spent on Services and other Operating Expenditures. Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures.
6
Enter the total cost of proposed Administrative and Indirect costs. The Administrative and other Indirect Costs must be within two percent of the entitlement.
Error Messages
Error Message Resolution
Administrative and Indirect costs cannot be greater than 0.02 times the Proposed Entitlement. Ensure that the Administrative and Indirect costs are within two percent of the Projected Entitlement.
The Proposed Entitlement is greater than zero but the total obligations are zero. Provide either the proposed obligations or a comment to explain why the entitlement will not be spent.
The obligations must not be greater than the Proposed Entitlement. Ensure that the proposed obligations are not greater than the entitlement.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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