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Guidance: 2012-13 EIA LEA Allocations

Consolidated Application, Winter Release program guidance for the 2012-13 EIA LEA Allocations.

Indirect costs are those costs that are not readily identifiable with the activities funded by the grant but are still incurred for the joint benefit of those activities. Examples of services that typically benefit several activities and programs and for which appropriate costs may be attributed by means of an indirect cost are accounting, auditing, payroll, personnel, budgeting, and purchasing.

Formula: ((EIA entitlement + transfers-in + carryover + repayment) - (EIA entitlement + transfers-in + carryover + repayment) / indirect cost rate)).

Example: Since EIA has a set award amount it is important to budget indirect costs that fit within the award amount rather than add them to the award amount. To do this, and assuming for this example that none of the award amount will be spent on excluded costs (see page 915-3), divide the award amount by 1.xx, where xx equals the decimal equivalent of the approved indirect cost rate, then subtract the result from the original award amount to arrive at the amount of budgeted indirect costs. For example, using 8 percent as the approved rate and $10,000 as the award amount, divide $10,000 by 1.08, equaling $9,259.26, and then subtract $9,259.26 from $10,000, equaling $740.74, which is the amount that may be budgeted for indirect costs ($9,259.26 + $740.74 = $10,000).

EIA Alternative Programs (5 CCR, Section 4503) the LEA and school must demonstrate that:

  1. The school parent advisory council has approved and the district parent advisory council has reviewed the implementation of such option.
  2. The school is proposing to exercise such option is a school which is participating in the SCE program.
  3. Not more than 25 percent of a district's EIA entitlement is expended to carry out the program options authorized by this section and the school wide program options authorized by 5 CCR, sections 4500 and 4501.
  4. A school wide needs assessment has been conducted to determine the necessity of providing such option(s)

The LEA may use any or all of these three options:

  1. Extending student eligibility for SCE services for an additional year for students no longer eligible who were eligible in either of the two preceding years.
  2. Allowing all students who test below the 90th percentile to receive SCE services in schools with more than 50 percent poverty.
  3. Allowing a school to conduct a SCE school-wide project to assist EDY students, if the need is adequately documented in a school-wide needs assessment.

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