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Instructions: 2012-13 EIA School Allocations

Consolidated Application, Winter Release program instructions for the 2012-13 EIA School Allocations.
Data Collection Purpose

The EIA School Allocations is used to report EIA funding allocated to each participating school within the LEA. All allocations are in whole dollar numbers and must be accurately disbursed and reflected in each school site’s Single Plan for Student Achievement (SPSA).


Guidance

The allocations calculated are based upon the student demographic data provided on the EIA School Allocations data collection and reflect the intent of the LEA’s intra-district allocation plan as described in EC Section 54004.5 and CCR, Title 5 regulations regarding EIA allocations to schools.

The LEA may accept the pre-calculated allocations or select the option titled “The LEA wishes to manually enter LEP & SCE site allocations.” This option allows the LEA to replace the pre-calculated figures. Some districts have found this option to be useful in applying specific carryover amounts to individual school sites. This option may also be selected where tiered funding is desired for higher need schools. Lastly, this option provides LEAs the ability to place a zero on the allocation lines for dependent charter schools within the LEA.
CDE Program Staff Contact

Mark Klinesteker, Education Programs Consultant, 916-319-0256, mklinesteker@cde.ca.gov

Gustavo Gonzalez, Education Programs Consultant, 916-319-0420, ggonzalez@cde.ca.gov


Preloaded Data

Funding Method: Displayed data based on data entered on the 2012-13 EIA LEA Allocations data collection.

Total EIA Allocation: Displayed data based on data entered on the 2012-13 EIA LEA Allocations data collection. This amount must be fully allocated to schools. The school allocation is to be accurately reflected in and accounted for by the approved SPSA.

Allocation Method: Displayed data based on data entered on the 2012-13 EIA LEA Allocations data collection. The LEA may select “Manually entered dollar value”.

Standard per Student LEP Rate: Displayed data:

Standard Per Student SCE Rate: Displayed data based on data entered on the 2012-13 EIA LEA Allocations data collection.
Procedures
Step Action Program Instructions
1
Enter the Requested per Student LEP Rate. This is only applicable if Funding Method is SCE/LEP.

Preloaded Data

Adjusted Per Student SCE Rate: Displayed data will be calculated. If both SCE/LEP, this rate equals ((Total EIA allocation minus the sum of LEP allocations) / sum of flagged for funding eligible school’s EDY student count).


Procedures
Step Action Program Instructions
2
Enter the Request Rate Comment. This is only required if a requested rate is entered.

The CDE recognizes the existence of factors that affect the cost of programs and activities designed to assist English learners achieve proficiency in English language as rapidly as practicable. Note: Use of the Requested Per-Pupil EIA/LEP rate option requires the LEA enter a comment for requesting this amount. Examples of allowable comments are as follows:

  1. Increased English learners not counted in the language census.
  2. English learners not making Adequate Yearly Progress (AYP).
  3. English learners not making Academic Performance Index (API) targets English learners with attendance related problems.

Preloaded Data

School Name and Code: Source data from the CSD Web page.

Grade Span Group: Source data from the CSD Web page.

LEP Student Count: Displayed data from the School Students Counts, Actuals data Collection.

LEP Allocation: Displayed data based on the funding method selected. The LEP allocation may be changed by the LEA if the “Manually entered dollar value” has been selected. Error Message: School LEP allocation must be greater than zero. Reason: School has one or more LEP students and LEP allocation amount is zero or blank. The LEP allocation amount must be greater than zero.

EDY Student Count: Displayed data based on the School Student Counts, Actual.

SCE Eligible: Displayed data from the School Students Counts, Actuals data Collection.

Planned for SCE Funding: Displayed data from the EIA School Allocation Plan.
Procedures
Step Action Program Instructions
3
Enter the SCE Allocation for each school. Provide the SCE Allocation for each school.
4
Enter the SCE Allocation Comment.

Error Message: A comment is required clarifying why a nonstandard rate is used to determine the school LEP allocation.

Reason: This field is required if the LEA enters a nonstandard or requested per student rate.


Error Messages
Error Message Resolution
A comment is required clarifying why a nonstandard rate is used to determine the school LEP allocation. This field is required if the LEA enters a nonstandard or requested per student rate.
School is missing. For districts, all non-charter schools must be submitted. For COEs, all juvenile court schools must be submitted. This rule checks for all eligible schools in a combined query, by Public non-charter, then District or (COE and Juvenile Court School).
Application for Funding must be certified before this submission. Certify the Application for Funding.
School Projected Student Counts must be certified before this submission. Certify the School Projected Student Counts.
School LEP allocation must be greater than zero. School has one or more LEP students and LEP allocation amount is zero or blank. The LEP allocation amount must be greater than zero.
The unallocated amount is greater than zero. All EIA allocation funds must be allocated to the schools. The unallocated amount is greater than zero. All EIA allocation funds must be allocated to the schools.
The total LEP allocations plus total SCE allocation cannot be greater than the total EIA allocation. The total LEP allocations plus total SCE allocation cannot be greater than the total EIA allocation.

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