Some data collections within the Consolidated Application and Reporting System (CARS) contain pre-loaded data. In an effort to help make the CARS program instructions more user-friendly, we have established the following terminology to describe and differentiate the various types of pre-loaded data.
Source data: comes from another source (outside of the CARS) and cannot be edited. An example is entitlement data. If an Local Educational Agency (LEA) believes that this data must be changed, the LEA must contact the program or fiscal contact. However, even if the data is revised by the program or fiscal contact, there may be cases in which the data cannot be changed within the system.
Prepopulated data: collected data that is brought “forward” from another data collection in CARS and can be edited. An example is the Student Counts, Projected which is loaded into the system from the prior year’s Student Counts, Actuals. If this data needs to be changed, the LEA will change it in the current Student Counts, Projected data collection.
Displayed data: calculations or data that is brought “forward” from another data collection and cannot be edited in this data collection. An example is the Low Income Percent, which is calculated from the data that the LEA entered into the School Student Count, Actuals data collection. If an LEA believes that this data must be changed, it may be possible to make the change in the data collection from which the data was calculated.
Migrated data: comes from another source (outside of the CARS) that is loaded into collected data field and can be edited. An example is the data from the 2011–12 Consolidated Application Data System, Part I that was migrated to the 2011–12 CARS, Winter Release. If this data needs to be changed, simply make the change and click on the “Save” button.