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CARS Update Flash #39

NewsFlash #39 was sent to LEA representatives to inform the LEAs of the 2013 Winter Release key dates and a summary of changes.

To: Local Educational Agency (LEA) Staff

From: Consolidated Application and Reporting System (CARS) Project Team

Date: December 4, 2013

Limited Support During Winter Holidays
We will have limited support on the CARS Support Desk from Monday, December 23, 2013 through Wednesday, January 1, 2014. We encourage you to take a few minutes in the next couple of weeks to ensure that your login password is up-to-date. Attached is a user guide that contains information on maintaining your user login ID and password. Note that the system for doing so is separate from CARS.
2013 Winter Release – Key Dates and Summary of Changes

As we mentioned in our last Newsflash in September, the Winter data collections will be released on January 15, 2014, and will be due on February 28, 2014. In addition, the collection of the Title II and Title III 2011-12 final expenditure/obligation data is postponed until the 2013 Winter Release in an effort to reduce the reporting burden for LEAs.

As a heads up, below is a list of changes the various program offices have specified for the Winter data collections. If you have questions about these changes, please contact the appropriate program office.

2011–12 Title I, Part A Closeout Report
  • To further our policy to collect and report data by fiscal year, final expenditure data that was previously collected in the next fiscal year’s Title I, Part A Carryover, will be collected in a new data collection within the applicable fiscal year.
  • This data collection has a data and certification dependency on the 2011-12 Title, I Part A Carryover.
  • This data collection will include all fields, reported in Title I, Part A Carryover, used to calculate the 15 month carryover amount.
2012–13 Title I, Part A Carryover
  • All prior year carryover reporting was moved to the 2011-12 Title I, Part A Closeout Report.
  • Added the following two calculated fields, which only display if the September 30 carryover percent is greater than 15 percent:
    • Allowable 15 percent carryover amount
    • Amount of carryover funds above the allowable 15 percent.
  • A change to the waiver Total budgeted amount. If the LEA elects to apply for a waiver, the waiver request’s Total budgeted amount must equal the Amount of carryover funds above the allowable 15 percent. (In the past, the waiver’s Total budgeted amount had to equal the carryover amount.)
  • The federal government granted a waiver allowing all LEAs to apply for a waiver, even if a past waiver exists.
2012–13 Economic Impact Aid (EIA) Carryover
  • This is a new data collection that is required for any LEA that received a 2012-13 EIA entitlement.
  • It must be submitted and certified before the LEA can complete the 2013-14 EIA reservations or EIA school allocations.
2013–14 School Student Counts Actuals
  • This data collection was changed to support changes to EIA.
  • The EIA related data elements will display on this data collection form if the prior year EIA carryover is greater than zero and the LEA has elected to use EIA to serve students in 2013-14 EIA as indicated by selecting Yes to EIA on the Application for Funding.
2013–14 EIA LEA Reservations and School Allocation Calculation
  • This data collection replaces the EIA LEA Allocations data collection that was used in previous years.
  • Any LEA who reported a 2012-13 carryover greater than zero is required to submit and certify this data collection.
  • It allows an LEA to report 2013-14 EIA reservations associated with 2012-13 carryover dollars.
  • The Security allocation is no longer available and Security reservation has been removed.
  • It is used to determine the total EIA amount that the LEA must allocate to schools in 2013-14.
2013–14 Title, I Part A School Allocations
  • Added a new exception code ‘g’ to support LEAs indicating which locally funded charters have elected not to participate in Title I, Part A.
  • Added a new exception code ‘h’ to support LEAs indicating which locally funded charters have chosen to participate in Title I, Part A if they meet the minimum 35 percent low income requirement.
  • Removed exception code ‘b’ – Magnet School.
2013–14 Title I, Part A Program Improvement Midyear Activities and Expenditure Report
  • Changed Choice wording from “number of students who transferred” to “number of new and continuing students who transferred.

In addition, the eight member districts of the Core Office to Reform Education (CORE) requested and received a 2013-14 waiver from the U.S. Department of Education on certain requirements under No Child Left Behind. The following changes or exemptions apply only to the eight LEAs who received the waiver.

2013–14 Title II, Part A LEA Allocations and Reservations
  • LEAs with a 2013-14 CORE waiver are exempt from Section 2141. For CORE LEAs, completing the section is optional.
  • LEAs with a 2013-14 CORE waiver can transfer 100% of the Title II, Part A entitlement to Title I Part A. If the Title II, Part A entitlement less transfers out equals zero, no other data should be collected from the LEA.
2013–14 Federal Transferability
  • LEAs with a 2013-14 CORE waiver that are in year 3 of Program Improvement are allowed to transfer up to 100 percent of Title II, Part A funds into Title I, Part A.
2013–14 Title I, Part A Notification of Authorization of Schoolwide Program
  • LEAs with a 2013-14 CORE waiver are exempt from the minimum 40 percent poverty level requirement for designating a school as Schoolwide Program.
2013–14 Title I, Part A LEA Allocations
  • LEAs with a 2013-14 CORE waiver are exempt from including transferred-in dollars in all set aside percent calculations.
2013–14 Title I, Part A Reservations Required
  • LEAs with a 2013-14 CORE waiver are exempt from including transferred-in dollars in all set aside percent calculations.
2013–14 Title I, Part A Reservations Allowed
  • LEAs with a 2013-14 CORE waiver are exempt from including transferred-in dollars in all set aside percent calculations.
2013–14 Title I, Part A School Allocations
  • Added a new exception code ‘i’ that allows LEAs with a 2013-14 CORE waiver to provide funding to eligible high schools.
Additional Information

Additional information about the CARS is available on the CDE CARS Web page.

If you have any further questions regarding CARS, please contact the Consolidated Application (ConApp) Support Desk by e-mail at conappsupport@cde.ca.gov.

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, October 16, 2015

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