Instructions: Substitute System Time AccountingConsolidated Application, Spring Release program instructions for the Substitute System for Time Accounting.
Data Collection Purpose
As an alternative to a Personnel Activity Report (PAR), federal regulations allow for substitute systems for documenting employee time and effort. Two optional substitute systems have been approved for California LEAs.
Only the newer "predetermined schedule" substitute system requires approval from the CDE. The CDE approval process is administered via the ConApp, and approval is automatically granted when the LEA submits and certifies this data collection. LEA certifications may be used by auditors and by CDE oversight personnel when conducting audits and sub-recipient monitoring of the substitute time-and-effort system.
LEAs who intend to continue using PARs or the older “sampling method” substitute system do not need to complete this page as CDE approval is not required for either.For additional information on the predetermined schedule substitute system of time accounting, please see the Program Guidance document Web page. Detailed information on documenting salaries and wages, including both substitute systems of time accounting, are described in the California School Accounting Manual (CSAM) (PDF; 3MB), Procedure 905.
CDE Program Staff Contact
Financial Accountability and Information Services Office, 916-322-1770, firstname.lastname@example.org
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