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Instructions: Title I Nonprofit Participation

Consolidated Application, Spring Release program instructions for the 2013-14 Title I, Part A, Nonprofit Private School Participation.
Data Collection Purpose

To identify nonprofit private schools that will participate in ESEA Title I Part A services.

Note: this data collection will not display if the LEA did not apply for Title I Part A funding.


Guidance

The Elementary and Secondary Education Act (ESEA), Title I, Part A, Section 1120 requires LEAs to provide supplemental educational services to eligible students attending nonprofit private schools. These equitable services must be comparable to the services provided for students in public schools. The specific requirements are stated in the Legal Assurances.

Additional information and resources including the “Title I Services to Eligible Private School Children Non-Regulatory Guidance” and “Toolkit” are found under Services to Private Schools on the CDE Private Schools Web page.

The LEAs must maintain and provide to the CDE upon request, a written affirmation signed by the officials of the participating private schools that the consultation required by ESEA Title I, Part A, Section 1120 (b) has occurred.

It is expected that districts engaged in private school consultation verify nonprofit status and the accuracy of student enrollment data if it is being used for the purpose of providing equitable services. If a discrepancy is found, the district should notify the CDE by sending an e-mail to privateschools@cde.ca.gov.
CDE Program Staff Contact

Jyoti Singh, Education Programs Consultant, 916-319-0372, jysingh@cde.ca.gov


Preloaded Data

School Name and School Code: These are displayed using source data from the California School Directory Web page. Use the Private School Database for a final search to identify any additional eligible private schools that filed after May 2013. Click on the “Add a School” button on the CARS data entry form to add any such schools. If the school is not available through the “Add a School” feature, contact Laura Nelson, Associate Governmental Programs Analyst, regarding adding them. Access to the Affidavits filed annually by California private schools requires a county password. To get your county’s (or a contiguous county’s) password, send an email to privateschools@cde.ca.gov; or contact Laura Nelson, lnelson@cde.ca.gov.

Enrollment: These are displayed using source data from the California School Directory Web page. The enrollment numbers are reported under penalty of perjury by each private school on its annual Private School Affidavit. The information filed in the Private School Affidavit is not verified, and the CDE takes no position as to its accuracy.

Note: If the LEA does not have any nonprofit private schools in its attendance area and attempts to download the schools template before adding any schools, the template will be blank. The solution is to add a school before clicking on the “Download Schools Template”.

Procedures
Step Action Program Instructions
1
If none of the private schools on this page are participating, the LEA must indicate so in this column by selecting an option for each school. Click the Yes or No option in the Participating field to indicate whether the school chose to participate. For the schools corresponding to this column, the district must have documentation on file to verify that the district consulted with the officials of private schools but the private schools declined services offered by the district. If you contacted schools located outside of your district’s boundary but those schools declined to participate in the Title I program, you do not need to add those nonparticipating schools.
2
Click the Affirmation on File box to indicate that the district has received a written affirmation. The affirmation must be signed by the officials of each participating private school that the required consultation occurred.

Error Message: School: cannot participate if there is no affirmation on file.

Resolution: If an affirmation is not on file, the private nonprofit school should not be selected as participating; or if there is an affirmation on file the box has not been checked.

3
If students from your district’s Title I attendance area are attending private schools located outside of your district’s boundaries and the private school is participating in the Title I program, the LEA must add the private school to this data collection.

The LEA must enter the Low Income Student Count in the Low Income Student Count column.

When the LEA has consulted with the private schools located outside the district’s boundaries but the private school chooses not to participate, the LEA cannot add the private school.

If the private schools located within the district are not participating, low income count will not display. If participating this is a required field.

Error Messages: School: is electing to participate. To participate, a Low Income Student Count must be entered.

Resolution: If Direct or Contract Services will be provided to the school, a low income student count is required.

Error Messages: The low income student count can not be greater than the total school enrollment.

Resolution: The low income student count cannot be greater than the total school enrollment.

4
If the district is providing direct services to students in the nonprofit private school, click the Direct Services box. Leave blank if the district is not providing direct services.

Error Messages: School: cannot participate if Contract or Direct Services is not selected.

Resolution: If an affirmation is on file, the LEA must identify what type of services will be provided Contract or Direct Services. A box has not been checked.

5
If the district has entered into an inter-district agreement with a neighboring district or contracted with a third party to provide Title I, Part A services, click the Contract Services box. In the case of services by a neighboring district, your district must establish an inter-district agreement with the other district that includes funding for those services. If the other district enters into such an agreement with your district, your district must pay the other district the amount generated by the low income students who live within the boundaries of your Title I public school attendance areas but attend the private school located within the boundaries of the other district.
Error Messages
Error Message Resolution
The low income student count can not be greater than the total school enrollment. The low income student count can not be greater than the total school enrollment.
School: cannot participate if there is no affirmation on file. If an affirmation is not on file, the private nonprofit school should not be selected as participating; or if there is an affirmation on file the box has not been checked.
School: cannot participate if Contract or Direct Services is not selected.

If an affirmation is on file, the LEA must identify what type of services will be provided Contract or Direct Services. A box has not been checked.

School: is electing to participate. To participate, a Low Income Student Count must be entered. If Direct or Contract Services will be provided to the school, a low income student count is required.

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