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Instructions: PI Expenditures and Reallocation

Consolidated Application, Spring Release program instructions for the 2012-13 Title I, Part A, Program Improvement Expenditures and Reallocation Criteria.
Data Collection Purpose

Report of end-of-year expenditures for Title I, Part A PI funds and LEA reallocation criteria.


Guidance

The Elementary and Secondary Education Act (ESEA) Section 1116(b)(10) mandates that unless a lesser amount is needed, the LEA must spend an amount equal to 20 percent of its allocation under subpart A of this part to pay for transportation of students exercising a choice and satisfy all requests for SES and an amount equal to the remaining 10 percent for transportation, SES, or both as the agency determines.

The 34 Code of Federal Regulations (34 CFR), Section 200.48(a)(2)(iii)(C) allows an LEA to spend up to 1 percent of its 20 percent obligation on parent outreach and assistance.

ESEA Section 1116(e), federal non-regulatory guidance for SES, and Title 5, California Code of Regulations (5 CCR), Sections 13075.1 through 13075.9 (inclusive) for SES are located on the Supplemental Educational Services Web page.


CDE Program Staff Contact

Stephanie Smith, Education Programs Consultant, 916-319-0948, ssmith@cde.ca.gov


Preloaded Data

Entitlement After Transfers: Displayed source data from the 2012–13 Title I Part A LEA Allocations data collection.

PI Set Aside: Displayed source data equivalent to 20 percent of entitlement plus transfers in from the 2012–13 Title I Part A LEA Allocations data collection.

Maximum Allowable Parent Outreach: Displayed source data equivalent to 0.2 percent of entitlement plus transfers in or one percent of the 20 percent PI set aside from the 2012–13 Title I Part A LEA Allocations data collection.


Procedures
Step Action Program Instructions
1 Enter the Funds Expended and Encumbered for Choice Transportation using Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation, unless a lesser amount is needed or there is no demand.
2 Enter the Funds Expended and Encumbered for Choice Transportation using non-Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
3 Enter the Funds Expended and Encumbered for SES using Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation, on SES unless a lesser amount is needed or there is no demand..
4 Enter the Funds Expended and Encumbered for SES using non-Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
5 Enter the Funds Expended and Encumbered for Parent Outreach using Title I, Part A funds. Pursuant to 34 CFR 200.48(a)(2)(iii)(C), the LEA may spend up to 1 percent of its 20 percent obligation on parent outreach and assistance.
6 Enter the Funds Expended and Encumbered for Parent Outreach using non-Title I, Part A funds. The LEA may spend an amount equivalent of 1 percent of the 20 percent obligation on parent outreach and assistance.

Preloaded Data

Total Expenditures and Encumbrance using Title I, Part A Funds: Displayed source data calculated from data entered in steps 1, 3, and 5. This sum is the LEA’s 201213 mid-year expended and encumbered funds for Choice, SES and parent outreach and assistance.

Total Expenditures and Encumbrance using Non-Title I, Part A Funds: Displayed source data calculated from data entered in steps 2, 4, and 6. This sum is the LEA’s 201213 mid-year expended and encumbered funds for Choice, SES and parent outreach and assistance.

PI Set Aside Unspent: Displayed source data calculated from data entered in steps 1 – 5.


Step Action Program Instructions
1 Enter an Expenditure Comment if required. Error Message: The total amount of expenditures and encumbrances for PI is less than 20 percent of the LEA's entitlement plus transfers in.

Resolution: An explanation is required.

2 Enter an Additional Comment if necessary. An additional comment is allowed if necessary for explanation purposes.
Reallocation Exemptions

The Reallocation Exemptions are only applicable if the LEA did not meet its 20 percent PI obligation (the amount of PI set aside unspent is greater than zero).

Step Action Program Instructions
1 Click either Yes or No depending on whether the LEA provided Choice and or SES to all eligible students using less than the 20 percent obligation. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities.
2 Click either Yes or No depending on whether the LEA has only one school in each grade span and has not been able to establish interdistrict transfer agreements, and the LEA could not offer SES because it was not served by any approved providers including online providers. If the answer is yes, the LEA must have documented evidence of their actions to match this statement on file for review by the State Educational Agency upon request.
Reallocation Criteria

Documentation must be kept on file for review by CDE.

Step Action Program Instructions
1 Click either Yes or No depending on whether the LEA has partnered or made efforts to partner with groups such as community-based organizations to inform eligible students and their parents of the opportunity to sign up for Choice and SES. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
2 Click either Yes or No depending on whether the LEA has provided timely and accurate notice of the availability of Choice and SES to eligible students and their parents. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
3 Click either Yes or No depending on whether the LEA has ensured that sign-up forms for SES are distributed directly to eligible students and their parents and made widely available and accessible through broad means of dissemination. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
4 Click either Yes or No depending on whether the LEA has provided a minimum of two enrollment windows at separate points in the school year for eligible students and their parents to sign up for SES. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
5 Click either Yes or No depending on whether the LEA has ensured that approved SES providers are given access to school facilities, using a fair, open and objective process, on the same basis and terms as are available to their groups that seek access to school facilities. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
Error Messages
Error Message Resolution
The total amount of expenditures and encumbrances for PI parent outreach cannot exceed the amount equivalent to .2 percent of the LEA's entitlement plus transfers in or 1 percent of the 20 percent PI set aside. Ensure the total Title I, Part A amount expended for parent outreach plus the total non-Title I, Part A amount expended for parent outreach does not exceed the total amount allowable.
The total amount of expenditures and encumbrances for PI is less than 20 percent of the LEA's entitlement plus transfers in. An explanation is required. If the unspent PI funds are greater than zero a comment is required.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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