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Instructions: Title I Planned School Allocations

Consolidated Application, Spring Release program instructions for the 2013-14 Title I, Part A, Planned School Allocations.
Data Collection Purpose

The purpose of this data collection is to allow the LEA to select options which will determine the ranking and funding requirements for Title I, Part A.

Note: this data collection will not display if the LEA did not apply for Title I, Part A.


Guidance

The program rules related to Title I, Part A funding are complex. Refer to the 2013-14 ConApp Program Guidance for detailed information regarding these funding rules.

School Ranking Exceptions

The CARS facilitates LEAs in planning and allocating ESEA, Title I, Part A consistent with program rules in statute and non-regulatory guidance. The rules are complex. Certain exceptions to the rules are outlined in ESEA, Title I, Part A, Section 1113. In CARS, LEAs can use Exception Reason Codes, where allowable. Please see the ConApp Program Guidance document, Ranking Decisions section for the definition of the codes:

  1. At least 35 percent low income
  2. Public school poverty rate above district poverty rate
  3. Skipping an eligible school that will be served by state or local resources that meet the requirements of Title I
  4. Desegregation 25 percent waiver
  5. Grandfather provision
  6. Feeder pattern

CDE Program Staff Contact

Nancy Bodenhausen, Education Programs Consultant, 916-445-4904, nbodenhausen@cde.ca.gov


Preloaded Data

Group Schools by Grade Span: Displayed data that was entered on the School Student Counts, Projected data collection.

District-wide Low Income Percent: Displayed data that was entered on the School Student Counts, Projected data collection.

Grade Span Low Income Percent: Displayed data that was entered on the School Student Counts, Projected data collection.

School Name and School Code: These are displayed using source data from the California School Directory Web page.

Grade Span Group: The number 1, 2, or 3 displayed in this column identifies the grade span designation for each school. This designation is brought forward from the School Student Counts, Projected data collection. Grade span 1 is for elementary grades, grade span 2 is for middle grades, and grade span 3 is for high schools. See the School Grade Span Assignment section in the 2013-14 ConApp Program Guidance.

Projected Enrollment: Displayed data that was entered on the School Student Counts, Projected data collection.

Projected Low Income Students: Displayed data that was entered on the School Student Counts, Projected data collection screen.

Low Income Percent: Displayed data that was calculated from data entered on the School Student Counts, Projected data collection.

Eligible: Displayed data that was entered on the School Student Counts, Projected data collection. The Y or N in the column indicates whether the school is eligible for Title I, Part A funding. A school is eligible if the school’s low income percent is equal to or greater than district low income percent.

Funding Required: Displayed data that was entered on the School Student Counts, Projected data collection. The Y or N in the column indicates whether Title I funding is required for this school. Funding is required if the school’s low income percent is equal to or greater than 75 percent.

Ranking: Displayed data that was entered on the School Student Counts, Projected data collection. The number in the column is used to determine eligibility for Title I funds.
Procedures
Step Action Program Instructions
1
If the school will be receiving Title l funds, click on Fund Flag. If the LEA is allocating funds to an eligible school the Fund Flag must be checked in order for an allocation to be entered later in the funding cycle.
2
If an exception to funding is needed, enter a valid Exception Reason.

If the LEA will not be allocating Title I Part A funds to a school that is eligible and cannot be skipped, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate Exception Reason. Refer to the ConApp Program Guidance document, Ranking Decisions section for more information.

Part A funds to a school that is eligible and cannot be skipped, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate Exception Reason. Refer to the ConApp Program Guidance document Ranking Decisions section for more information.

Error Message: School: must be funded or an Exception Reason "c" provided, indicating "Funded by Other Allowable Sources."

Resolution: This rule does not apply for small districts. It does apply for school districts with one school per grade span.

The school must be funded because it has a Low Income Percent greater than or equal to 75 percent and cannot be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the Other Funding Exception Reason “c” (Skipping an eligible school that will be served by state or local resources that meet the requirements of Title I).

Error Message: School: is not eligible for Title I Part A funding without a valid exception reason.

Resolution: This rule does not apply for small districts or for school districts with one school per grade span.

The school meets Title I Part A low income eligibility, but a higher ranking school without a "c Other funding" exception was skipped, and this school does not have an exception reason. If the LEA is skipping a school, an appropriate Exception Reason must be provided.

Error Message: School: has an invalid exception reason. Exception Reason “b” Magnet School is only valid when the school Low Income Percent is below the Districtwide Low Income Percent.

Resolution: The school's low income percent is not below the districtwide average. The school does not meet the requirements for Exception Reason “b” Magnet School.

Error Message: School: has a Low Income percent below 35 percent but above the district average. If the LEA is choosing to allocate fund the school, the 125 percent allocation rule should be applied.

Resolution: This rule does not apply for small districts or for school districts with one school per grade span.

An LEA may serve a school with a low income percent below 35 percent if the district average is below 35 percent. If the LEA is choosing to allocate fund to a school(s) that meets this criteria, the 125 percent allocation rule should be applied.

Error Message: School: has an invalid exception reason.

Resolution: This rule does not apply for small districts or for school districts with one school per grade span.

An invalid exception code was entered, or the school does not meet the requirements of the exception code entered.

Error Message: School: is not a middle or high school. Feeder pattern exception only applies to middle and high schools.

Resolution: The school is not a middle or high school. Feeder pattern exception only applies to middle and high schools.

Error Message: School: low income percentage is not below 35 percent. Exception Reason “e” Grandfather Provision is not a valid Exception Reason.

Resolution: The school's low income percentage is not below 35 percent as such it does not meet the requirements for Exception Reason “e” Grandfather Provision.

Error Message: School: Exception Reason e Grandfather Provision is not a valid Exception Reason. The school did not received prior FY funding or used the exception code in the prior FY.

Resolution: This rule does not apply if single school district or enrollment fewer than 1,000 or for school districts with one school per grade span.

If Funding Required is N (low income is below 75 percent) and Title I Part A eligible flag is N (below districtwide low income percent) and if the school's prior year Title I Part A School Allocation $ Per Low Income Student is equal to zero or if the school's Title I Part A School Allocation $ Per Low Income Student is greater than zero and Exception Reason is e, then exception code "e" is not valid.

3
If an exception code is used, enter a Comment to provide additional information. Provide a Comment to provide any needed documentation.

Error Message: School: requires a comment providing an explanation for the Exception Reason.

Resolution: A comment must accompany Exception Codes C Other Funding, F Feeder Pattern and B Magnet School.

Error Messages
Error Message
Resolution
School: must be funded or an Exception Reason "c" provided, indicating "Funded by Other Allowable Sources." This rule does not apply for small districts. It does apply for school districts with one school per grade span.

The school must be funded because it has a Low Income Percent >= 75 percent and cannot be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the Other Funding Exception Reason c = "Funded by Other Allowable Sources".

School: is not eligible for Title I Part A funding without a valid exception reason. This rule does not apply for small districts or for school districts with one school per grade span.

A school must meet low income edibility requirements before an LEA can elect to allocate Title I Part A funds. If the school meets specific exception criteria, an exception code must be entered.

School: is funded before a school with a higher Low Income Percent. An Exception Reason must be provided. This rule does not apply for small districts

The school meets Title I Part A low income eligibility, but a higher ranking school without a "c Other funding" exception was skipped, and this school does not have an exception reason. If the LEA is skipping a school, an appropriate Exception Reason must be provided.

School: has an invalid exception reason. Exception Reason b Magnet School, is only valid when the school Low Income Percent is below the Districtwide Low Income Percent. The school's low income percent is not below the districtwide average. The school does not meet the requirements for Exception Reason B Magnet School.
School: has a Low Income percent below 35 percent but above the district average. If the LEA is choosing to allocate fund the school, the 125 percent allocation rule should be applied. This rule does not apply for small districts or for school districts with one school per grade span.

An LEA may serve a school with a low income percent below 35 percent if the district average is below 35 percent. If the LEA is choosing to allocate fund to a school(s) that meets this criteria, the 125 percent allocation rule should be applied.

School: has an invalid exception reason. This rule does not apply for small districts

An invalid exception code was entered, or the school does not meet the requirements of the exception code entered.

School: is not a middle or high school. Feeder pattern exception only applies to middle and high schools. The school is not a middle or high school. Feeder pattern exception only applies to middle and high schools.
School: requires a comment providing an explanation for the Exception Reason.
A comment must accompany Exception Codes C Other Funding, F Feeder Pattern and B Magnet School.
School: low income percentage is not below 35 percent. Exception Reason e Grandfather Provision is not a valid Exception Reason. The school's low income percentage is not below 35 percent as such it does not meet the requirements for Exception Reason E Grandfather Provision.
School: Exception Reason e Grandfather Provision is not a valid Exception Reason. The school did not received prior fiscal year funding or used the exception code in the prior fiscal year. This rule does not apply if single school district or enrollment under 1,000 or for school districts with one school per grade span.

If Funding Required = N (low income is below 75 percent) and TIPA eligible flag = N (below districtwide low income percent) and if the school's prior year Title I Part A School Allocation $ Per Low Income Student is equal to 0 (zero) or if the school's Title I Part A School Allocation $ Per Low Income Student is greater than 0 and Exception Reason = e then exception code "e" is not valid.

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