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Instructions: 2012-13 Title I School PI Activities

Consolidated Application, Spring Release program instructions for the 2012-13 Title I, Part A, School Program Improvement Activites.
Data Collection Purpose

Per ESEA Section 1116, LEAs must report school level Program Improvement (PI) activities related to Title I, Part A during the 2012–13 school year. This includes, but is not limited to, LEA provision of public school choice transportation costs and supplemental education services for students in PI schools and PI compliance activities based on the number of years a school is in PI status.


Guidance

See the CDE Web page for PI School Requirements.


CDE Program Staff Contact

Judi Brown, Education Programs Consultant, 916-319-0942, jbrown@cde.ca.gov

Questions about school data used to designate schools in PI may be directed to piaccountability@cde.ca.gov
Preloaded Data

School Name and School Code: These are displayed using source data from the California School Directory Web page.

PI Year: These are displayed using source data from the CDE Web page for PI School Requirements.

Has Data: These are displayed using source data from the school level data entry form. The purpose is to allow the LEA to know which schools have had data entered.


Procedures

Click the Edit link to access data entry form.

Step Action Program Instructions
1 Enter the Number of Students in this PI School who Applied for Public School Choice provisions of ESEA Section 1116.

Enter the number of students in this PI school (required for PI years 1-5 schools) who applied for public school choice provisions of ESEA for the 2012–13 school year.

Note: Non-participation of eligible students in the provisions of ESEA public school choice will be reviewed by CDE program staff to determine reasonableness.
2 Enter the Number of Students who Transferred under ESEA. Enter the number of students from this PI school who transferred and attended a non-PI school under the ESEA public school choice and transportation provisions during 2012–13. This number is cumulative to all students from this PI school who transferred and attended during 2012–13 a non-PI school under ESEA public school choice provisions.
3 Enter the Number of Students who Transferred under Local or State School choice programs. Enter the number of students otherwise assigned to this PI school during 2012–13 who transferred and attended a non-PI school under a local or state school choice program, such as open enrollment. This is a cumulative number of all students from this school who transferred and attended a non-PI school under a local or state school choice program.

Error Message: The number of students who received choice cannot be greater than the number of students who applied.

Resolution: Total students transferred under the provisions of ESEA cannot be greater than the number of students who applied.

4 Enter the Number of Students who applied for SES.

Enter the number of students in this PI school (required for PI years 2-5 schools) who applied to receive the ESEA provision for supplemental educational services (SES) during 2012–13. (The LEA may voluntarily opt to provide SES in PI year 1 schools.)

Note: Non-participation of eligible students in SES programs will be reviewed by CDE program staff to determine reasonableness.
5 Enter the Number of Students who Received SES. Enter the number of students in this PI school who received SES in 2012–13.

Error Message: The number of students who received SES cannot be greater than the number of students who applied.

Resolution: The number of students who received SES cannot be greater than the number of students who applied.

6 In the PI Activities Exception Comment box, provide an explanation of why student counts are zero. Provide details regarding a zero student count for the provision of ESEA requirements for PI schools.

Error Message: Must provide an explanation why no students apply for or received choice and or SES.

Resolution: Sum of all counts cannot be equal to zero. If zero, the LEA must provide comments explaining the zero value.

7 Enter any Additional Comments. Optional: Provide additional information for CDE review and/or for LEA records.

For every school in the LEA that is in year 3 of PI during 2012-13, the LEA implemented at least one of the following corrective actions (check all that apply):

Step Action Program Instructions
1 If school staff were replaced due to a failure to make adequate yearly progress (AYP), check the Replaced School Staff box. Action taken pursuant to ESEA Section 1116(b)(7).
2 If a new curriculum, including appropriate professional development, was implemented, check the Implemented a New Curriculum box. Action taken pursuant to ESEA Section 1116(b)(7).
3 If management authority was decreased, check the Decreased Management Authority box. Action taken pursuant to ESEA Section 1116(b)(7).
4 If an outside expert was appointed to advise the school on making AYP based on its school plan, check the Appointed an Outside Expert box. Action taken pursuant to ESEA Section 1116(b)(7).
5 If the school year or day was extended, check the Extended School Year or Day box. Action taken pursuant to ESEA Section 1116(b)(7).
6 If the internal organization was restructured, check the Restructured box. Action taken pursuant to ESEA Section 1116(b)(7).
7 Provide a description of internal organizational restructuring activities in the Comment box. Action taken pursuant to ESEA Section 1116(b)(7).

Error Message: A description of internal organizational restructure activities is required.

Resolution: If internal restructuring is checked, the restructuring activities description is required.

For a PI school in year 4 and beyond, the LEA develops and implements an alternative governance plan to restructure the school’s governance and staffing using at least one of the approaches (check all that apply).

Step Action Program Instructions
1 If there is a plan to reopen the school as a charter school, check the Plan to Reopen box. Alternative governance approach that the LEA developed for the school pursuant to ESEA Section 1116(b)(8).
2 If there is a plan to replace all, or most of, the staff, check the Plan to Replace box. Alternative governance approach that the LEA developed for the school pursuant to ESEA Section 1116(b)(8).
3 If the LEA entered into a contract with an entity, such as a private management company with a demonstrated record of effectiveness, to take over the operation or administration of the PI public school, check the Contracted box. Note: Do not check this box, for example, if the LEA contracted with a county office of education or other entity to provide technical assistance and support.
4 If there is a plan to institute major restructuring activities, check the Institute box. Alternative governance approach that the LEA developed for the school pursuant to ESEA Section 1116(b)(8).
5 Provide a description of restructuring activities in the Comment box. Provide a detailed description of the plan and progress to institute major restructuring activities pursuant to ESEA Section 1116(b)(8).

Error Message: A description of major restructuring activities instituted is required.

Resolution: If major restructuring was instituted is checked, the restructuring activities description is required.

Click the View List link to access the Save button.

Error Messages
Error Message Resolution
School: The number of students who received SES cannot be greater than the number of students who applied. The number of students who received SES cannot be greater than the number of students who applied.
School: The number of students who received choice cannot be greater than the number of students who applied. Total students transferred under the provisions of ESEA cannot be greater than the number of students who applied.
School: Must provide an explanation why no students apply for or received choice and or SES. Sum of all counts cannot be equal to zero. If zero, the LEA must provide comments explaining the zero value.
School: Must identify one or more corrective actions implemented. If the school was designated PI year 3 or more, at least one activity must be selected.
School: A description of internal organizational restructure activities is required. If internal restructuring is checked, the restructuring activities description is required.
School: a description of planned restructure activities is required. If major restructuring planned is checked, the restructuring activities description is required.
School: A description of major restructuring activities instituted is required. If major restructuring was instituted is checked, the restructuring activities description is required.

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