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Instructions: Title II Expenditures, 12 Months

Consolidated Application, Spring Release program instructions for the 2012-13 Title II, Part A, Fiscal Year Expenditure Report, 12 Months.
Data Collection Purpose

This section is used to report the year to date expenditures and encumbrances for the Title II, Part A, Improving Teacher Quality federal funding by activity. This expenditure reporting period is July 1, 2012, through June 30, 2013.

This data collection will display if the LEA received Title II, Part A funding.
Guidance

Each LEA that received Title II, Part A Improving Teacher Quality funding must complete this report.


CDE Program Staff Contact

Jackie Rose, Associate Governmental Programs Analyst, 916-322-9503, or jrose@cde.ca.gov  


Preloaded Data

2012–13 Title II, Part A Entitlement: Source data from the Title II Part A Funding Results Web page.


Procedures

Professional Development Expenditures

Step Action Program Instructions
1 Enter the year-to-date expenditures used for Professional Development.

Enter the expenditures, as applicable.

Error Message: The Professional Development cannot exceed the Entitlement.

Resolution: Review the Professional Development for accuracy and make any necessary adjustment.

2 Enter the expenditures for Professional Development for Administrators. Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Professional Development for Administrators cannot exceed the Entitlement.

Resolution: Review the Professional Development for Administrators for accuracy and make any necessary adjustment.

3 Enter the expenditures for the Subject Matter Project.

Enter the expenditures, as applicable. Do not include prior year carry-over.  

Error Message: The Subject Matter expenditures cannot exceed the Entitlement.

Resolution: Review the Subject Matter expenditures for accuracy and make any necessary adjustment.

4 Enter the expenditures for Other Professional Development..

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Other Professional Development cannot exceed the Entitlement.

Resolution: Review the Other Professional Development for accuracy and make any necessary adjustment.

Exams and Test Preparation Expenditures

Step Action Program Instructions
1 Enter the expenditures for Exam Fees, Reimbursement.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Exam Fees, Reimbursement cannot exceed the Entitlement.

Resolution: Review the Exam Fees, Reimbursement for accuracy and make any necessary adjustment.

2 Enter the expenditures for Test Preparation Training and/or Materials.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Test Preparation Training and/or Materials cannot exceed the Entitlement.

Resolution: Review the Test Preparation Training and/or Materials for accuracy and make any necessary adjustment.

3 Enter the expenditures for Other Exam and Test Preparation Expenditures.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Other Exam and Test Preparation Expenditures cannot exceed the Entitlement.

Resolution: Review the Other Exam and Test Preparation Expenditures for accuracy and make any necessary adjustment.

Recruitment, Training, and Retaining Expenditures

Step Action Program Instructions
1 Enter the expenditures for Recruitment Activities.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Recruitment Activities cannot exceed the Entitlement.

Resolution: Review the Recruitment Activities for accuracy and make any necessary adjustment.

2 Enter the expenditures for Hiring Incentive and/or Relocation Allotment.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Hiring Incentive and/or Relocation Allotment cannot exceed the Entitlement.

Resolution: Review the Hiring Incentive and/or Relocation Allotment for accuracy and make any necessary adjustment.

3 Enter the expenditures for National Board Certification and/or Stipend.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The National Board Certification and/or Stipend cannot exceed the Entitlement.

Resolution: Review the National Board Certification and/or Stipend for accuracy and make any necessary adjustment.

4 Enter the expenditures for Verification Process for Special Settings.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Verification Process for Special Settings cannot cannot exceed the Entitlement.

Resolution: Review the Verification Process for Special Settings for accuracy and make any necessary adjustment.

5 Enter the expenditures for University Course Work.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The University Course Work cannot exceed the Entitlement.

Resolution: Review the University Course Work for accuracy and make any necessary adjustment.

6 Enter the expenditures for Other Recruitment Training and Retaining Expenditures.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Other Recruitment Training and Retaining Expenditures cannot exceed the Entitlement.

Resolution: Review the Other Recruitment Training and Retaining Expenditures for accuracy and make any necessary adjustment.

Miscellaneous Expenditures

Step Action Program Instructions
1 Enter the expenditures for Class Size Reduction.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Class Size Reduction cannot exceed the Entitlement.

Resolution: Review the Class Size Reduction for accuracy and make any necessary adjustment.

2 Enter the expenditures for Administrative and Indirect Costs. Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Administrative and Indirect Costs cannot exceed the Entitlement.

Resolution: Review the Administrative and Indirect Costs for accuracy and make any necessary adjustment.

3 Enter the year-to-date expenditures used for Title VI, Part B, Subpart 1 REAP funds for flexible use under REAP.

Enter the expenditures, as applicable.

Error Message: Funds used for flexible use under REAP amount cannot exceed the Entitlement Amount.

Resolution: Review the REAP amount for accuracy and make any necessary adjustment.

4 Enter the expenditures for Other Allowable Expenditures or Encumbrances.

Enter the expenditures, as applicable. Do not include prior year carry-over.

Error Message: The Other Allowable Expenditures or Encumbrances cannot exceed the Entitlement.

Resolution: Review the Other Allowable Expenditures or Encumbrances for accuracy and make any necessary adjustment.


Preloaded Data

Total Expenditures and Encumbrances: Displayed data calculated from the amounts entered.


Procedures
Step Action Program Instructions
1 Enter the General Comment (optional).

This is an optional field, if a comment is necessary to explain expenditures.

Error Messages
Error Message Resolution
The Professional Development for Teachers cannot exceed the Entitlement. Review the Professional Development for Teachers for accuracy and make any necessary adjustment.
The Exam Fees, Reimbursement cannot exceed the Entitlement. Review the Exam Fees, Reimbursement for accuracy and make any necessary adjustment.
The Recruiting Training And Retaining Expenditure Amount cannot exceed the Entitlement Amount. Review the Recruiting Training And Retaining Expenditure Amount for accuracy and make any necessary adjustment.
The Class Size Reduction Expenditure Amount cannot exceed the Entitlement Amount. Review the Class Size Reduction Expenditure Amount for accuracy and make any necessary adjustment.
The Administrative and Indirect Costs Amount cannot exceed the Entitlement Amount. Review the Administrative and Indirect Costs Amount for accuracy and make any necessary adjustment.
The Funds used for flexible use under REAP cannot exceed the Entitlement Amount. Review the REAP Amount for accuracy and make any necessary adjustment.
The Other Allowable Expenditures Amount cannot exceed the Entitlement Amount. Review the Other Allowable Expenditures Amount for accuracy and make any necessary adjustment.
The total activity expenditures are greater than the Entitlement Amount. Review the expenditures and encumbrances for accuracy and make any necessary adjustments.
The Professional Development for Administrators cannot exceed the Entitlement. Review the Professional Development for Administrators for accuracy and make any necessary adjustment.
The Subject Matter expenditures cannot exceed the Entitlement. Review the Subject Matter expenditures for accuracy and make any necessary adjustment.
The Other Professional Development cannot exceed the Entitlement. Review the Other Professional Development for accuracy and make any necessary adjustment.
The Exam Fees, Reimbursement cannot exceed the Entitlement. Review the Exam Fees, Reimbursement for accuracy and make any necessary adjustment.
The Other Exam and Test Preparation Expenditures cannot exceed the Entitlement. Review the Other Exam and Test Preparation Expenditures for accuracy and make any necessary adjustment.
The Recruitment Activities cannot exceed the Entitlement. Review the Recruitment Activities for accuracy and make any necessary adjustment.
The Hiring Incentive and/or Relocation Allotment cannot exceed the Entitlement. Review the Hiring Incentive and/or Relocation Allotment for accuracy and make any necessary adjustment.
The National Board Certification and/or Stipend cannot exceed the Entitlement. Review the National Board Certification and/or Stipend for accuracy and make any necessary adjustment.
The Verification Process for Special Settings cannot exceed the Entitlement. Review the Verification Process for Special Settings for accuracy and make any necessary adjustment.
The University Course Work cannot exceed the Entitlement. Review the University Course Work for accuracy and make any necessary adjustment.
The Other Recruitment Training and Retaining Expenditures cannot exceed the Entitlement. Review the Other Recruitment Training and Retaining Expenditures for accuracy and make any necessary adjustment.
Funds used for flexible use under REAP amount cannot exceed the Entitlement. Review the REAP amount for accuracy and make any necessary adjustment.

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