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Instructions: Immigrant Proposed Obligations

Consolidated Application, Spring Release program instructions for the 2013-14 Title III, Part A, Immigrant Proposed Obligations.
Data Collection Purpose

The LEA must report proposed obligations for the period of July 1, 2013, through September 30, 2014, from the Title III, Part A Immigrant Student Subgrant program entitlement.


Guidance

Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 915 (PDF; 3MB).

For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 (PDF; 3MB).

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707 External link opens in new window or tab. .


CDE Program Staff Contact

Pam Lucas, Associate Governmental Program Analyst at plucas@cde.ca.gov or 916-323-5831

Sandra Covarrubias, Education Programs Consultant, at scovarrubias@cde.ca.gov or 916-319-0267
Preloaded Data

2013–14 Title III Part A, Projected Immigrant Entitlement: Source data reported on the Immigrant funding results Web page.


Procedures
Step Action Program Instructions
1
Enter the amount spent on Certificated Personnel Salaries. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.

Error Message: Certificated Personnel Salaries Budget amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Certificated Personnel Salaries Budget amount.

2
Enter the amount spent on Classified Personnel Salaries. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.

Error Message: Classified Personnel Salaries Budget amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Classified Personnel Salaries Budget amount.

3
Enter the amount spent on Employee Benefits. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.

Error Message: Employee Benefits Budget amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Employee Benefits Budget amount.

4
Enter the amount spent on Books and Supplies. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.

Error Message: Books and Supplies Budget amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Books and Supplies Budget amount.

5
Enter the amount spent on Services and other Operating Expenditures. Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations.

Error Message: Services and other Operating Expenditures Budget amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Services and other Operating Expenditures Budget

6
Enter the total cost of proposed Administrative and Indirect costs.

Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 915 (PDF; 3MB). For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 (PDF; 3MB).

Administrative and indirect costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness.


Preloaded Data

Total Proposed Obligations: Displayed data calculated based on the entries made in this data collection.


Error Messages
Error Message Resolution
Classified Personnel Salaries Budget amount cannot be greater than the proposed entitlement. Adjust the Classified Personnel Salaries Budget amount.
Books And Supplies Budget amount cannot be greater than the proposed entitlement. Books And Supplies Budget amount cannot be greater than the proposed entitlement.
Employee Benefits Budget amount cannot be greater than the proposed entitlement. Employee Benefits Budget amount cannot be greater than the proposed entitlement.
Services And Other Operating Expenditures Budget amount cannot be greater than the proposed entitlement. Services And Other Operating Expenditures Budget amount cannot be greater than the proposed entitlement.
Certificated Personnel Salaries Budget amount cannot be greater than the proposed entitlement. Ensure that the Certificated Personnel Salaries Budget is correct.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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