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Instructions: LEP Proposed Obligations

Consolidated Application, Spring Release program instructions for the 2013-14 Title III, Part A, LEP Proposed Obligations.
Data Collection Purpose

The LEA must report proposed obligations for the period of July 1, 2013, through September 30, 2014, from the Title III, Part A LEP Student Subgrant program entitlement.


Guidance

Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant.

Note: An LEA may use no more than 2 percent of LEP student sub-grant for administrative costs and indirect costs (Title III, Section 3115[b]). The U.S. Department of Education’s 1997 guidance, Indirect Cost Determinations, Guidance for State and Local Government Agencies (referred to as the Blue Book) states that any “statutory or regulatory limitation applies to the combined claims for indirect costs and direct administration costs.” Please visit the CDE Title III Frequently Asked Questions Web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR External link opens in new window or tab. .


CDE Program Staff Contact

Patty Stevens, Associate Governmental Programs Analyst, 916-323-5838, or pstevens@cde.ca.gov


Preloaded Data

2013–14 Title III Part A, LEP Projected Entitlement: Source data reported on the LEP funding results Web page.


Procedures
Step Action Program Instructions
1
Enter the amount spent on Certificated Personnel Salaries. Use the ESEA sections 3115 (c) and (d) as a guide to determine allowable expenditures.

Error Message: Certificated Personnel Salaries amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Certificated Personnel Salaries amount.

2
Enter the amount spent on Classified Personnel Salaries. Use the ESEA sections 3115 (c) and (d) as a guide to determine allowable expenditures.

Error Message: Classified Personnel Salaries amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Classified Personnel Salaries amount.

3
Enter the amount spent on Employee Benefits. Use the ESEA sections 3115 (c) and (d) as a guide to determine allowable expenditures.

Error Message: Employee Benefits amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Employee Benefits amount.

4
Enter the amount spent on Books and Supplies. Use the ESEA sections 3115 (c) and (d) as a guide to determine allowable expenditures.

Error Message: Books and Supplies amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Books and Supplies amount.

5
Enter the amount spent on Services and other Operating Expenditures. Use the ESEA sections 3115 (c) and (d) as a guide to determine allowable expenditures.

Error Message: Services and other Operating Expenditures amount cannot be greater than the proposed entitlement.

Resolution: Adjust the Services and other Operating Expenditures amount.

6
Enter the total cost of proposed Administrative and Indirect costs. Error Message: Administrative and Indirect Costs cannot be greater than 0.02 times the entitlement.

Resolution: Ensure that the Administrative and Indirect Costs are within two percent of the entitlement.


Preloaded Data

The CARS will automatically calculate the Total Proposed Obligations.


Error Messages
Error Message Resolution
Administrative and Indirect costs cannot be greater than 0.02 times the Proposed Entitlement. Ensure that the Administrative and Indirect costs are within two percent of the Projected Entitlement.
Classified Personnel Salaries amount cannot be greater than the proposed entitlement. Adjust the Classified Personnel Salaries amount.
Certificated Personnel Salaries Budget amount cannot be greater than the proposed entitlement. Adjust the Certificated Personnel Salaries amount.
Employee Benefits amount cannot be greater than the proposed entitlement. Adjust the Employee Benefits amount.
Certificated Books and Supplies amount cannot be greater than the proposed entitlement. Adjust the Books and Supplies amount.
Certificated Services and Other Operating Expenditures amount cannot be greater than the proposed entitlement. Adjust the Services and other Operating Expenditures amount.

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