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Instructions: 2013-14 Title I Part A Allocations

Consolidated Application, Winter Release program instructions for the 2013-14 Title I, Part A, LEA Allocations.
Data Collection Purpose

The purpose of this data collection is to calculate the full Title I Part A allocation available to the LEA.


Guidance

Charges by the district may include administrative costs, including indirect costs, and any repayment of funds.

The formula for the maximum allowable indirect and administrative cost reservations is:

  1. Maximum amount allowable for Administration and Indirect Costs: Calculate the 15 percent for administrative and indirect cost reservation by multiplying the allocation amount by 15 percent (a X .15 = b).
  2. Maximum allowable amount available for Indirect Costs reservation: Calculate the indirect costs reservation amount by dividing the allocation amount by 1.XX (.XX = c) and subtracting the product from the allocation amount [ a - ( a / (1 + c) = d].
  3. Maximum allowable amount available for Administration reservation: Subtract the indirect amount (2) from the 15 percent amount calculated in (1) to derive the Administrative reservation [b - d = e].
    a = total allocation
    b = maximum allowable indirect cost plus administrative reservation
    c = indirect cost percent divided by 100
    d = maximum allowable indirect cost reservations
    e = maximum allowable administrative reservation

If the LEA uses an indirect cost reservation less than the maximum allowable, then their administrative reservation can be higher than the maximum allowable as long as the sum of the two does not exceed “b” maximum allowable indirect cost plus administrative reservation.

Reminder: The Title I Part A allocation now includes the funds generated by the Neglected student count. These funds are part of the total Title I Part A LEA allocation. LEAs can set aside funds for Neglected student populations on the Required Reservations screen.
CDE Program Staff Contact

Jyoti Singh, Education Programs Consultant, Title I Policy and Program Guidance Office, 916-319-0372, or jysingh@cde.ca.gov


Preloaded Data

Title I Part A Entitlement: The CARS will provide the entitlement source data from the Principal Apportionment Web page.

Transferred in: The CARS will provide the transferred in displayed data from the Federal Transferability data collection.

Entitlement After Transfer: The CARS will provide the entitlement after transfer displayed data by subtracting the transferred in from the entitlement.
Procedures
Step Action Program Instructions
1 Enter the 2012–13 Carryover.

The LEAs have the option of reporting either the June 30 or September 30 Carryover amount.

Error Message: The carryover amount must equal the either the 12 or 15 month carryover amount.

Reason: The carryover amount must equal the either the 12 or 15 month carryover amount.

2 Enter the Repayment of Funds to be repaid from the LEA in response to a fiscal audit, a CPM Review, or a complaint investigation. The amount must equal the determination made from the foregoing processes.

Preloaded Data

Total Allocation: The CARS will provide the Total Allocation as displayed data by subtracting the Carryover and Repayment of Funds from the Entitlement After Transfer.


Procedures
Step Action Program Instructions
3 Enter the amount of the Indirect Cost Reservation.

The ICR for federal programs is a rate previously approved by the CDE through the use of the SACS software ICR worksheet (Form ICR). Final approved rates are posted on the CDE ICR Web page.

Error Message: The Indirect Cost Reservation exceeds the maximum allowable amount.

Reason: The Indirect Cost Reservation exceeds the maximum allowable amount.
4 Enter the amount of Administrative Reservation, up to a total of 15 percent for both the Indirect Cost and Administrative Reservations. Whether the LEA consolidates Title I Part A funds with other ESEA programs or not, the maximum reservation allowable for administrative costs is 15 percent (the total of the Indirect Cost and Administrative Reservations). The 15 percent is to be used for activities or services that are not direct services to students at the school sites. The EC Section 63001 requires LEAs to utilize no less than 85 percent at school sites for direct services to students, regardless of whether the services are centralized at the LEA level, managed by the school, or funded through LEA reservations.

Error Message: The Administrative Reservations Amount plus Indirect Cost Amount exceeds the allowable 15 percent for administrative costs.

Reason: The Administrative Reservations Amount plus Indirect Cost Amount exceeds the allowable 15 percent for administrative costs.

Preloaded Data

Title I Part A Adjusted Allocation: The CARS will provide the Adjusted Allocation as displayed data by subtracting the Indirect Cost Reservation and Administrative Reservation from the Total Allocation.

2013-14 Approved Indirect Cost Rate (ICR): The CARS will provide the ICR source data from the ICR Web page.

Maximum Allowable ICR: The Maximum Allowable ICR is displayed data and will be calculated by the CARS based on the adjusted allocation.

Recommended Administration Reservation: The Recommended Administrative Reservation is displayed data and will be calculated by the CARS based on the adjusted allocation.


Error Messages
Error Message Resolution
The carryover amount must equal the either the 12 or 15 month carryover amount. The carryover amount must equal the prior year's 12 Month Carryover Amount or the 15 Month Carryover Amount.
The Administrative Reservations Amount plus Indirect Cost Amount exceeds the allowable 15 percent for administrative costs. The Administrative Reservations Amount plus Indirect Cost Amount exceeds the allowable 15 percent for administrative costs.
Title I, Part A adjusted allocation amount must be recalculated. A change has occurred to either Federal Transferability amounts or the Title I, Part A entitlement. To recalculate this value and resolve this error, save this submission again.
The Indirect Cost Reservation exceeds the maximum allowable amount. The Indirect Cost Reservation exceeds the maximum allowable amount.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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