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Instructions: 2013-14 Title I Reservations Allowed

Consolidated Application, Winter Release program instructions for the 2013-14 Title I, Part A, Reservations, Allowed.
Data Collection Purpose

To report LEA allowable reservations before distributing funds to schools, and to calculate and report nonprofit private school set-aside values.


Guidance

The reservations on this screen are for activities or services that constitute direct services to students only and not administrative costs.

Because the reservation of funds by an LEA, unless required by law, will reduce the funds available for distribution to school sites, the LEA must consult with teachers, pupil services personnel (where appropriate), principals, and parents of children in participating schools to determine the amount of funds needed to be reserved. This issue must also be part of the consultation with private school officials.

Equitable participation of private schools does not apply to funds reserved for program improvement activities.


CDE Program Staff Contact

Jyoti Singh, Education Programs Consultant, Title I Policy and Program Guidance Office, 916-319-0372, or jysingh@cde.ca.gov


Procedures
Step Action Program Instructions
1 Enter the amount reserved for Professional Development for Highly Qualified Teachers and Paraprofessionals.

Provide the amount reserved for Professional Development for Highly Qualified Teachers and Paraprofessionals.

Error Message: The Professional Development Nonprofit private school equitable services amount is not the correct amount as a percentage of the Professional Development reservation.

Resolution: The Professional Development Nonprofit private school equitable services amount is not the correct amount as a percentage of the Professional Development reservation.


Preloaded Data

Nonprofit Private School Equitable Services: The CARS will provide the Nonprofit Private School Equitable Services amount as displayed data from the Title I Part A Reservations, Required data collection. This reservation is for professional development activities for the private school teachers of students participating in the Title I program at the private schools.

Professional Development Reserved for Public Schools: The CARS will provide the Professional Development Reserved for Public Schools amount as displayed data based on the amount entered in the Professional Development for Highly Qualified Teachers and Paraprofessionals minus the Nonprofit Private School Equitable Services.
Procedures
Step Action Program Instructions
2 Enter the amount reserved for District-wide instructional programs for Title I Schools; non-PI activities.

This amount may include activities such as literacy coaches or other district-wide support activities.


Preloaded Data

Nonprofit Private School Equitable Services: The CARS will provide the proportionate amount of the Nonprofit Private School Equitable Services reservation as displayed data from the Title I Part A Reservations, Required data collection.

District-wide instructional programs for Title I Schools: The CARS will provide the Assistance to Schools Reserved for Public Schools amount as displayed data based on the amount entered in the District-wide instructional programs for Title I Schools. minus the Nonprofit Private School Equitable Services.


Procedures
Step Action Program Instructions
3 Enter the amount reserved for Other School Programs.

Include summer school or intersession programs or before and after school programs in this amount.


Preloaded Data

Nonprofit Private School Equitable Services: The CARS will provide the proportionate amount of the Nonprofit Private School Equitable Services reservation for assistance to schools as displayed data from the Title I Part A Reservations, Required data collection.

Other School Programs Reserved for Public Schools: The CARS will provide the Other School Programs Reserved for Public Schools amount as displayed data based on the amount entered in the Other School Programs minus the Nonprofit Private School Equitable Services.
Procedures
Step Action Program Instructions
4

Enter the amount reserved for Salary Differentials.

An LEA, rather than a school, may fund variations in personnel costs, such as seniority pay differentials or fringe benefits differentials. This policy would have to be applied consistently to staff serving both public and private school children throughout the LEA.
5 Enter the amount to be reserved for Preschool Programs. See the California Department of Education Title I, Part A Preschool Programs Web page for further information and federal guidance.
6 Enter the amount to be reserved for Capital Expenses for Nonprofit Private Schools (for serving eligible students). This amount is not for general district capital expenses.
7 Enter an amount to be reserved for Teacher Incentives and Rewards.

The maximum amount is capped at 5 percent of the entitlement after transfers.

Error Message: Teacher incentives and rewards cannot be greater than 5 percent of entitlement after transfers.

Reason: If LEA is in PI or has schools in PI, the teacher incentives and rewards amount must be equal to or less than 5 percent of entitlement after transfers.

8 Enter an amount to be reserved for PI Professional Development of Highly Qualified Teachers. This is no longer a mandated reservation to ensure that teachers and paraprofessionals as all teachers and paraprofessionals are now expected to be highly qualified. See ESEA Section 1119, “Qualification for Teachers and Paraprofessionals” on the U.S. Department of Education External link opens in new window or tab. Web page.
9 Enter an amount to be reserved for Technical Assistance to Schools. The requirement for equitable services for private school students does not apply to funds reserved for activities and services in PI schools.
10 Enter an amount to be reserved for Summer School, Intersession Programs or Before and After School Programs. Provide the amount to be reserved for PI Summer School, Intersession Programs or Before and After School Programs.

Preloaded Data

Adjusted Allocation: The CARS will provide the adjusted allocation displayed data from the Title I Part A LEA Allocations data collection.

Total Required Reservations: The CARS will provide the Total Required Reservations displayed data from the Title I Part A Reservations, Required data collection.

Total Allowed Reservations: The CARS will provide the Total Allowed Reservations displayed data based on the entries in the editable fields above.

Allocations After Reservations: The CARS will provide the Allocations After Reservations displayed data by subtracting the entries made above plus the Total Required Reservations from the adjusted Allocations.

Total Nonprofit Private School Set Aside: The CARS will provide the Total Nonprofit Private School Set Aside displayed data based on the entries made above.

Nonprofit Private School Parental Involvement Set Aside: The CARS will provide the Parent Involvement displayed data based on the entries made above.

Public School Parental Involvement Set Aside: The CARS will provide the Public School Parental Involvement Set Aside displayed data based on the entries made above.

Amount Available for Title I Part A School Allocations: The CARS will provide the Amount Available for Title I Part A School Allocations displayed data based on the entries made above.


Error Messages
Error Message Resolution
Teacher incentives and rewards cannot be greater than 5 percent of entitlement after transfers. If LEA is in PI or has schools in PI, the teacher incentives and rewards amount must be equal to or less than 5 percent of entitlement after transfers.
Amount available for Title I, Part A school allocations must be greater than 0. Amount available for Title I, Part A school allocations must be greater than 0.
The following types of set-asides only apply to LEAs in PI or those with schools in PI: Teacher Incentives, Highly Qualified Teachers, Assistance to Schools, Summer school, intersession programs or before and after school programs. The following types of set-asides only apply to LEAs in PI or those with schools in PI: Teacher Incentives, Highly Qualified Teachers, Assistance to Schools, Summer school, intersession programs or before and after school programs.
Title I, Part A school allocations amount must be recalculated. A change has occurred to either the LEA Allocation adjusted allocation amount or Reservations, Required amounts. To recalculate this value and resolve this error, save this submission again. Title I, Part A school allocations amount must be recalculated. A change has occurred to either the LEA Allocation adjusted allocation amount or Reservations, Required amounts. To recalculate this value and resolve this error, save this submission again.
Total required and allowed reservations exceed 60 percent of the Adjusted Allocation, this will be reviewed by CDE program staff to determine reasonableness. Total required and allowed reservations exceed 60 percent of the Adjusted Allocation, this will be reviewed by CDE program staff to determine reasonableness.
Allocations after reservations cannot be less than 0. Allocations after reservations cannot be less than 0.
The Professional Development Nonprofit private school equitable services amount is not the correct amount as a percentage of the Professional Development reservation. Click the “Recalculate” button and then click the “Save” button.
The Assistance to Schools Nonprofit private school equitable services amount is not the correct amount as a percentage of the Assistance to Schools reservation. Click the “Recalculate” button and then click the “Save” button.
The Other School Programs Nonprofit private school equitable services amount is not the correct amount as a percentage of the Other School Programs reservation. Click the “Recalculate” button and then click the “Save” button.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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