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Instructions: 2011-12 Title II Part A Expenditures

Consolidated Application, Winter Release program instructions for the 2011-12 Title II, Part A, Fiscal Year Expenditure and Close-Out Report, 27 Months.
Data Collection Purpose

This section is used to report the year to date expenditures and encumbrances by activity for the Title II, Part A, Improving Teacher Quality federal funding. This expenditure reporting period is July 1, 2011, through September 30, 2013.

This data collection will display if the local educational agency (LEA) received Title II, Part A funding.
Guidance

Each LEA that received Title II, Part A Improving Teacher Quality funding must complete this report.


CDE Program Staff Contact

Jackie Rose, Associate Governmental Programs Analyst, Title II Leadership Office, 916-322-9503, or jrose@cde.ca.gov


Preloaded Data

2011–12 Title II, Part A Entitlement: Source data from the Title II Part A Funding Web page.


Procedures

This data collection will display if the LEA received Title II, Part A funding.

Step Action Program Instructions
1 Enter the year-to-date expenditures used for Professional Development. Enter the expenditures, as applicable.

Error Message: The Professional Development cannot exceed the Entitlement.

Resolution: Review the Professional Development for accuracy and make any necessary adjustment.

2 Enter the year-to-date expenditures used for Exam and Test Preparation. Enter the expenditures, as applicable.

Error Message: The Exam and Test Preparation cannot exceed the Entitlement.

Resolution: Review the Exam and Test Preparation for accuracy and make any necessary adjustment.

3 Enter the year-to-date expenditures used for Recruiting, Training and Retaining. Enter the expenditures, as applicable.

Error Message: The Recruiting, Training and Retaining cannot exceed the Entitlement.

Resolution: Review the Recruiting, Training and Retaining for accuracy and make any necessary adjustment.

4 Enter the year-to-date expenditures used for Class Size Reduction. Enter the expenditures, as applicable.

Error Message: The Class Size Reduction cannot exceed the Entitlement.

Resolution: Review the Class Size Reduction for accuracy and make any necessary adjustment.

5 Enter the year-to-date expenditures used for Administrative and Indirect Costs. Enter the expenditures, as applicable.

Error Message: The Administrative and Indirect Costs cannot exceed the Entitlement.

Resolution: Review the Administrative and Indirect Costs for accuracy and make any necessary adjustment.

Error Message: Administrative and indirect costs are more than 15 percent of the entitlement.

Resolution: Obligations exceeding 15 percent of the entitlement will be reviewed by California Department of Education (CDE) program staff to determine reasonableness.

6 Enter the year-to-date funds used for Rural Education Achievement Program (REAP). Enter the expenditures, as applicable.

Error Message: Funds used for flexible use under REAP cannot exceed the entitlement amount.

Resolution: Funds used for flexible use under REAP cannot exceed the entitlement amount.

7 Enter the year-to-date expenditures used for Other Allowable Expenditures. Enter the expenditures, as applicable.

Error Message: Funds used for flexible use under REAP cannot exceed the entitlement amount.

Resolution: Funds used for flexible use under REAP cannot exceed the entitlement amount.


Preloaded Data

Total Expenditures and Encumbrances: Displayed data calculated from the amounts entered.

Unspent Funds: Displayed data calculated by subtracting the Total Expenditures from the entitlement. Note: CDE will invoice the LEA for the amount of unspent funds.
Procedures
Step Action Program Instructions
8 Enter a Comment (optional).

The comment box is available for the LEA to provide an explanation when the Administrative and Indirect Expenses exceed 15 percent.


Error Messages
Error Message Resolution
The Professional development expenditure amount cannot exceed the Entitlement amount. Review the Professional development expenditure amount for accuracy and make any necessary adjustment.
The Exam and test prep expenditure amount cannot exceed the Entitlement amount. Review the Exam and test prep expenditure amount for accuracy and make any necessary adjustment.
The Recruiting training and retaining expenditure amount cannot exceed the Entitlement amount. Review the Recruiting training and retaining expenditure amount for accuracy and make any necessary adjustment.
The Class size reduction expenditure amount cannot exceed the Entitlement amount. Review the Class size reduction expenditure amount for accuracy and make any necessary adjustment.
The Administrative and indirect costs amount cannot exceed the Entitlement amount. Review the Administrative and indirect costs amount for accuracy and make any necessary adjustment.
The funds used for flexible use under REAP cannot exceed the Entitlement amount. Review the REAP amount for accuracy and make any necessary adjustment.
The Other allowable expenditures amount cannot exceed the Entitlement amount. Review the Other allowable expenditures amount for accuracy and make any necessary adjustment.
The total activity expenditures are greater than the Entitlement amount. Review the expenditures and encumbrances for accuracy and make any necessary adjustments.
Administrative and indirect costs are more than 15 percent of the entitlement. Obligations exceeding 15 percent of the entitlement will be reviewed by CDE program staff to determine reasonableness.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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