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Instructions: Title III Imm YTD Expenditures 12 Mo

Consolidated Application, Spring Release program instructions for the 2016–17 Title III, Part A Immigrant Year-to-Date (YTD) Expenditure Report, 12 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016 through June 30, 2017, from the Title III, Part A Immigrant Student Sub-grant program entitlement.


Guidance

Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 on the California Department of Education (CDE) California School Accounting Manual (CSAM) (PDF; 5MB) Web page.

For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to students. For more information regarding consolidation of administrative funds, please see Procedure 780 on the CDE CSAM (PDF; 5MB) Web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to Title 2, Part 200.34 of the U.S. Government Publishing Office Electronic Code of Federal Regulations External link opens in new window or tab. Web Page.

Use the Elementary and Secondary Education Act (ESEA) Section 3115 (e)(1) as a guide to determine allowable obligations.


CDE Program Staff Contact

Patty Stevens
Associate Governmental Programs Analyst
Language Policy and Leadership Office
pstevens@cde.ca.gov
916-323-5838

or

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831


Displayed Data - Immigrant Entitlement

2016–17 Title III, Part A Immigrant Entitlement: Source data reported on the CDE Title III, English Learners and Immigrant Programs Web page.


Procedures - YTD Amount Spent
Step Action Program Instructions
1
Enter the YTD amount spent on Certificated Personnel Salaries. Required field.
2
Enter the YTD amount spent on Classified Personnel Salaries.

Required field.

3
Enter the YTD amount spent on Employee Benefits. Required field.
4
Enter the YTD amount spent on Books and Supplies.
Required field.
5
Enter the YTD amount spent on Services and Other Operating Expenditures.

Required field.

6
Enter the YTD amount spent on Administrative and Indirect Costs.

Required field.


Displayed Data - Expenditures and Unspent Funds

Total YTD expenditures: The sum of all expenditure amounts.

2016–17 Unspent Funds: 2016–17 entitlement less total YTD expenditures.

Procedures - General Comment
Step Action Program Instructions
7
Enter a General Comment.

Optional field. Maximum 500 characters.


Error Messages
Field Name Error Message Resolution
Classified Personnel Salaries Expenditure Amount Classified personnel salaries expenditure amount cannot be greater than the entitlement. Ensure that the classified personnel salaries expenditure amount is not greater than the entitlement.
Certificated Personnel Salaries Expenditure Amount Certificated personnel salaries expenditure amount cannot be greater than the entitlement. Ensure that the certificated personnel salaries expenditure amount is not greater than the entitlement.
Employee Benefits Expenditure Amount Employee benefits expenditure amount cannot be greater than the entitlement. Ensure that the employee benefits expenditure amount is not greater than the entitlement.
Employee Benefits Expenditure Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. Ensure that the certificated and classified personnel salaries amounts are appropriate.
Books and Supplies Expenditure Amount Books and supplies expenditure amount cannot be greater than the entitlement. Ensure that the books and supplies expenditure amount is not greater than the entitlement.
Services and Other Operating Expenditure Amount Services and other operating expenditures amount cannot be greater than the entitlement. Ensure that the services and other operating expenditures amount is not greater than the entitlement.
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15% of the entitlement. Expenditures will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs are correct.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement. Ensure the sum of all expenditures is not greater than the entitlement.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.
Administrative and Indirect Costs Amount Administrative and indirect costs expenditure amount cannot be greater than the entitlement. Ensure that the administrative and indirect costs expenditure amount is not greater than the entitlement.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, May 18, 2017
Recently Posted in Allocations & Apportionments