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Summer Food Service Claim Instructions

Instructions to assist Summer Food Service (SFSP) sponsors with preparing claims for reimbursement.

This section was prepared for and is directed to sponsors’ claim preparers to help them complete claims for reimbursement for the Summer Food Service Program.

Sponsors may submit claim data for one month only, or data that includes 10 days or less of a beginning and ending month (see Item 1).

An error or omission on any of the following items may cause the claim to be rejected, resulting in delays in processing the sponsor’s claim and the receipt of reimbursement. 

Item(s)

Description

1

Period Covered by this claim: This information should cover activities during one calendar month; however, sponsors providing food service for 10 days or less during a calendar month can combine that month’s claim with either the preceding month’s claim or the following month’s claim:

  • If there are 10 operating days or less in the first month of operation, that month's meal counts may be combined with the following month's claim; and/or
  • If there are 10 operating days or less in the final month of operation, that month's meal counts may be combined with the preceding month's claim.
  • If there are 10 operating days or less in both the first month of operation and final month of operation, meal data for both months may be added to the full month’s claim.
  • Claim data may not span more than three consecutive months.
2

Total number of participating sites for claim period: Enter the total number of approved sites operating during the claim period.

3-8

Number of Participating Sites: Enter the number of meal service sites next to the corresponding meal type. If a sponsor operates 1 site that serves breakfast, lunch, and supper, the claim preparer will enter a 1 in the field next to breakfast, lunch, and supper.

Total Number of Days Food Served: Enter the number of meal service days next to each meal type served.

9-14

First Meals Served: Self-Prep and/or Vended-Rural sponsors: Enter the number of meals served to children.

Second Meals Served: Self-Prep and/or Vended-Rural sponsors: Enter the number of second meals served to children.

Note: Sponsors are reimbursed for second meals served up to 2 percent of the first meals served. CNIPS calculates the allowable seconds and displays the number on the claim summary screen (see F. Claim Summary).

Camp Meals Served: Self-Prep and/or Vended-Rural sponsors: Enter the number of camp meals served to children.

Total Meals Served: This field will automatically calculate based on the number of meals served data from above.

15-20

First Meals Served: Vended-Urban sponsors: Enter the number of meals served to children.

Second Meals Served: Vended-Urban sponsors: Enter the number of second meals served to children.

Note: Sponsors are reimbursed for second meals served up to 2 percent of the first meals served. CNIPS calculates the allowable seconds and displays the number on the claim summary screen (see F. Claim Summary).

Camp Meals Served: Vended-Urban sponsors: Enter the number of camp meals served to children.

Total Meals Served: This field will automatically calculate based on the number of meals served data from above.

Special Note: An adjusted claim for reimbursement completely voids all previously submitted data for the same claiming period. Therefore, the claim preparer must include all of the sponsor’s reporting data for the entire operation for that same period.

Questions: Christina Battles | CBattles@cde.ca.gov | 916-327-8646 
Last Reviewed: Thursday, July 7, 2016
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