New Charter School Advance Apportionment Data Collection Instructions
For County Charter Schools
Logging On
To log on to the new charter school data collection application.
Select the following from the drop-down list in the Logon screen.
- County
- District
- Charter School
Enter charter school Personal Identification Number (PIN) number in Password field and click the Logon button.
Note: The PIN number is the same number used in the annual charter school funding survey. If you need confirmation of the charter’s PIN number, contact Kim Harris at (916) 323-5833.
Entering Charter School Data
Enter the ADA in the appropriate fields in lines A-1 through A-5 in the following format xxxx.xx.
Enter the economic impact aid pupil data in lines A-7 through A-9 in the following format xxxx (use whole numbers only).
Enter the date instruction began (mm/dd/yyyy) in line A-10. Enter a valid range from 7/1/2007 to 10/30/2007 in the following format xx/xx/xxxx.
Moving Through Fields
You can move between data entry fields in two different ways. You can press the TAB key to move the cursor to the next field, or you can move the mouse pointer over the field you want and then click the left mouse button.
Application Menu
The Application menu displays the options available in the application:
| Command | Description |
|---|---|
| Add District | Allows user to select county and district of residence to enter ADA data. Note: This applies to newly operational charter schools authorized by county office of education pursuant to Education Code sections 47605.5 or 47605.6 and funded under the block grant. The charter school is to report average daily attendance (ADA) identified by school district of residence, the district of residence county and district code, and the grade level. The grand total ADA for each grade level must agree to the total ADA for each grade level reported on the 20 Day Actual New Charter School Certification form. |
| Cancel | Brings user back to previous screen. |
| Continue | Brings user to district of residence data entry screen. |
| Delete | Deletes entries made to district of residence ADA table. |
| Edit Check | Saves data entered and runs a validation to determine if the data entered passes the edit check process. If there are errors, all errors displayed must be corrected before data can be saved or submitted. |
| This will print instructions for submission, certification forms and report of ADA by district of residence. | |
| Logoff | Returns user to the Logon page. |
| Reset | Resets data entry fields to previously saved data. Note: This will reset all the data entry fields and displays previously saved data. |
| Save | Saves the entered data in current session. Note: The program saves the data and that data displays the next time user opens the entry screen. |
| Submit | Saves data entered and blocks user from revising data. To remove block contact Byron Fong at (916)323-0498 or byfong@cde.ca.gov. |
General Instructions for Submitting Certification to CDE
For County Charter Schools
Charter School's Responsibility
- This report is to be submitted to the California Department of Education as soon as possible following the 20th school day, but not later than October30, 2007.
- The California Department of Education will accept this report only if it has all necessary signatures. After the responsible charter school official examines and signs the report, please forward the original with original signatures and one copy to the county superintendent of schools. Retain one copy for the charter school files. Attach this page to certification.
County Superintendent's Responsibility
After review and signature, please mail the original report with original signatures to the address below. Retain one copy for the county files.
Mail to:
California Department of Education
School Fiscal Services Division
Charter Schools Fiscal Office
1430 N Street, Suite 3800
Sacramento, CA 95814
Attention: Byron Fong.
Economic Impact Aid Pupil Data
- Enter on Line A-7, the count of pupils identified as English learners (EL). An EL pupil is a pupil who has been determined to lack the clearly defined English language skills of listening, comprehension, speaking, reading, and writing necessary to succeed in the school’s regular instructional program. To be designated EL, there must be a report of a primary language other than English on the state-approved Home Language Survey completed at the time of initial enrollment in a California public school, kindergarten through grade twelve and a determination from the state-approved California English Language Development Test (CELDT). Enter whole numbers only.
Note: The charter school’s count will be adjusted once final results of student’s designation and English proficiencies are reported to the state on the school’s R30-Lanuage Census Report for the current fiscal year. - Enter on Line A-8, the count of pupils in the charter school ages 5-17, whose annual family income is at or below the federal poverty level based on the following income chart. The chart provides an income eligibility indicator for the 2007-08 school year. Enter whole numbers only.
Economically Disadvantaged Income Eligibility Guidelines
Effective from July 1, 2007 to June 30, 2008
| Household Size | Federal Poverty Guidelines (Annual Income) |
|---|---|
1 |
10,210 |
2 |
13,690 |
3 |
17,170 |
4 |
20,650 |
5 |
24,130 |
6 |
27,610 |
7 |
31,090 |
8 |
34,570 |
Each additional person, add |
3,480 |
Source: Federal Register, Vol. 72, No.38, Tuesday, February 27, 2007, pp. 8685-8687
Note: The charter school’s data will be adjusted based on revised data that will be reported to the California Department of Education by January 15, 2008 with attendance data via the 2007-08 Principal Apportionment Revenue Software.
- Enter on Line A-9, the total count of all pupils who are currently enrolled in the charter as of the reporting date. Enter whole numbers only.
Note: The charter school’s enrollment will be adjusted based on final data submitted through the annual California Basic Education Data System data collection in October for the current fiscal year.
TITLE 5. Education
Division 1. California Department of Education
Chapter 11. Special Programs
Subchapter 19. Charter Schools
Article 1. Charter School Regular Average Daily Attendance
§11960. Regular Average Daily Attendance for Charter Schools.
(a) As used in Education Code section 47612, “attendance” means the attendance of charter school pupils while engaged in educational activities required of them by their charter schools, on days when school is actually taught in their charter schools. “Regular average daily attendance” shall be computed by dividing a charter school's total number of pupil-days of attendance by the number of calendar days on which school was actually taught in the charter school. For purposes of determining a charter school's total number of pupil-days of attendance, no pupil may generate more than one day of attendance in a calendar day.
(b) The State Superintendent of Public Instruction shall proportionately reduce the amount of funding that would otherwise have been apportioned to a charter school on the basis of average daily attendance for a fiscal year, if school was actually taught in the charter school on fewer than 175 calendar days during that fiscal year.
(c)(1) Beginning in 2004-05, a pupil who is over the age of 19 years may generate attendance for apportionment purposes in a charter school only if both of the following conditions are met:
- The pupil was enrolled in a public school in pursuit of a high school diploma (or, if a student in special education, an individualized education program) while 19 years of age and, without a break in public school enrollment since that time, is enrolled in the charter school and is making satisfactory progress towards award of a high school diploma (or, if a student in special education, satisfactory progress in keeping with an individualized education program) consistent with the definition of satisfactory progress set forth in subdivision (b) of Section 11965.
- The pupil is not over the age of 22 years.
- This subdivision shall not apply to a charter school program specified in Education Code section 47612.1. A charter school program as specified in Education Code section 47612.1 may be either:
- the whole of a charter school, if the school has an exclusive partnership agreement with one or more of the programs specified in Education Code section 47612.1 and serves no other pupils; or
- an instructional program operated by a charter school that is exclusively dedicated to pupils who are also participating in one of the programs specified in Education Code section 47612.1, provided that arrangement is set forth in an exclusive partnership agreement between the charter school and one or more of the programs specified in Education Code section 47612.1.
(d) No individual who is ineligible to generate attendance for apportionment purposes in a charter school pursuant to subdivision (c) may be claimed as regular attendance for apportionment purposes by a local education agency that is authorized by law to grant charters. This subdivision shall not apply to claims other than claims for regular attendance for apportionment purposes.
NOTE
Authority cited: Section 33031, Education Code. Reference: Sections 41420, 46301 and 47612, Education Code.
HISTORY
- New subchapter 19 and section filed 9-7-93 as an emergency; operative 9-7-93 (Register 93, No. 37). A Certificate of Compliance must be transmitted to OAL by 1-10-94 or emergency language will be repealed by operation of law on the following day.
- New subchapter 19 and section refiled 12-23-93 as an emergency; operative 1-6-94 (Register 93, No. 52). A Certificate of Compliance must be transmitted to OAL by 5-6-94 or emergency language will be repealed by operation of law on the following day.
- Certificate of Compliance as to 12-23-94 order transmitted with amendments to OAL 5-4-94 and filed 6-15-94 (Register 94, No. 24).
- Amendment of section heading and subsection (a), repeal of subsection (c) and amendment of Note filed 7-1-98 as an emergency; operative 7-1-98 (Register 98, No. 27). A Certificate of Compliance must be transmitted to OAL by 10-29-98 or emergency language will be repealed by operation of law on the following day.
- Certificate of Compliance as to 7-1-98 order transmitted to OAL 10-13-98 and filed 11-13-98 (Register 98, No. 46).
- New subsections (c)(1)-(d) filed 2-10-2004; operative 3-11-2004 (Register 2004, No. 7).
