October 17, 2007
Dear Special Education Local Plan Area Directors and County Superintendents of Schools:
CLAIM SUBMISSION FOR NONPUBLIC SCHOOL AND LICENSED CHILDREN’S
INSTITUTION EXTRAORDINARY COST POOL, FISCAL YEAR 2006-07
The California Department of Education, pursuant to California Education Code (EC) Section 56836.21, administers an extraordinary cost pool (ECP) to reimburse special education local plan areas (SELPAs) for extraordinary costs of single placements in nonpublic, nonsectarian schools in excess of those in existence in 1997-98 and of special education and related services for pupils residing in licensed children’s institutions. Single placement costs in excess of a threshold amount, given below, will be reimbursed, subject to funds available for the year. The Budget Act of 2006 (Chapter 47, Statutes of 2006) appropriated $3 million for this pool for fiscal year 2006-07.
Claim Submission Process
Submit claims to the 2006-07 ECP by November 30, 2007 (EC Section 56836.21(c)) in two parts:
- Upload ECP claim data files to the CDE using the 2006-07 Principal Apportionment Revenue Software v6.02. This software and instructions are available at: http://www.cde.ca.gov/fg/sf/rl/revenuesw0607.asp.
- Mail hard copy of supporting documentation (a printout of each individual ECP claim report, with copies of paid invoices for that claim attached) to:
Debbie Allen
Principal Apportionment and Special Education Office
School Fiscal Services Division
California Department of Education
1430 N Street, Suite 3800
Sacramento, CA 95814
Please note that the November 30, 2007, statutory deadline will be strictly enforced; CDE will reject any claims submitted after that date.
2006-07 Threshold Amount
The threshold amount for 2006-07 for SELPAs that are not considered necessary small SELPAs as defined in EC Section 56212 is $70,065.13. This is equal to the 2005-06 threshold of $66,149.10 increased by a 5.92 percent COLA. The threshold amount for necessary small SELPAs is the lesser of $70,065.13 or one percent of the SELPA’s subtotal apportionment (sum of the base, COLA, growth, and special disabilities adjustment) for the 2006-07 fiscal year. Costs for a single placement in excess of the applicable threshold amount will be eligible for reimbursement. If the total reimbursable amount exceeds the $3 million appropriation, all claims will be prorated.
County superintendents should advise school districts and charter schools of the claim submission process as soon as possible by providing them a copy of this letter.
If you have any questions regarding the 2006-07 ECP, please contact Debbie Allen, Analyst, Office of Principal Apportionment and Special Education, at (916) 324-4557 or by e-mail at dallen@cde.ca.gov, or Stephanie Lo, Consultant, Office of Principal Apportionment and Special Education, at (916) 323-6195 or by e-mail at slo@cde.ca.gov.
Sincerely,
Hermie S. Briones, Administrator
Office of Principal Apportionment and Special Education
1430 N Street
Sacramento, CA 95814