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Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

September 14, 2009

Dear Special Education Local Plan Area Directors and County Superintendents of Schools:

CLAIM SUBMISSION FOR NONPUBLIC SCHOOL AND LICENSED CHILDREN’S
INSTITUTION EXTRAORDINARY COST POOL, FISCAL YEAR 2008-09

The California Department of Education (CDE), pursuant to California Education Code (EC) Section 56836.21, administers an extraordinary cost pool (ECP) to reimburse special education local plan areas (SELPAs) for extraordinary costs of single placements in nonpublic, nonsectarian schools in excess of those in existence in 1997-98 and of special education and related services for pupils residing in licensed children’s institutions. Single placement costs in excess of a threshold amount, given below, will be reimbursed, subject to funds available for the year. The Budget Act of 2008 (Chapter 268, Statutes of 2008) appropriated $3 million for this pool for fiscal year 2008-09.

Claim Submission Process

Submit claims against the 2008-09 ECP by November 30, 2009 (EC Section 56836.21(c)) in two parts:

  1. Upload ECP claim data files to the CDE using the 2008-09 Principal Apportionment Revenue Software v8.00. The software and instructions are available at http://www.cde.ca.gov/fg/sf/rl/revenuesw0809.asp.
  2. Mail hard copy of supporting documentation (a printout of each individual ECP claim report, with copies of paid invoices for that claim and any applicable waiver requests attached) to:

Shelley Goode, Analyst
Office of Principal Apportionment and Special Education
School Fiscal Services Division
California Department of Education
1430 N Street, Suite 3800
Sacramento, CA 95814

Please note that the November 30, 2009, statutory deadline will be strictly enforced; CDE will reject any claims submitted after that date.

2008-09 Threshold Amount

The threshold amount for 2008-09 for SELPAs that are not considered necessary small SELPAs as defined in EC Section 56212 is $73,239.08. The 2008-09 funding threshold amount remains the same as the 2007-08 threshold amount of $73,239.08 since the 2008-09 budget does not provide for a cost-of-living adjustment. The threshold amount for necessary small SELPAs is the lesser of $73,239.08 or one percent of the SELPA’s subtotal apportionment (sum of the base, COLA, growth, and special disabilities adjustment) for the 2008-09 fiscal year. Costs for a single placement in excess of the applicable threshold amount will be eligible for reimbursement. If the total reimbursable amount exceeds the $3 million appropriation, the CDE will prorate all claims.

County superintendents should advise school districts and charter schools of the claim submission process as soon as possible by providing them a copy of this letter.

If you have any questions regarding the 2008-09 ECP, please contact Shelley Goode, Analyst, Office of Principal Apportionment and Special Education, at 916-324-4530 or by e-mail at sgoode@cde.ca.gov, or Stephanie Lo, Consultant, Office of Principal Apportionment and Special Education, at 916-323-6195 or by e-mail at slo@cde.ca.gov [Note, the preceding contact is no longer valid and has been replaced by Halena Le, Manager, Office of Principal Apportionment and Special Education, at 916-322-5906, or by e-mail at hle@cde.ca.gov.]

Sincerely,





Peter Foggiato, Administrator
Office of Principal Apportionment and Special Education

PF:sg

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