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Ltr-12: Nonpublic Schools

California Department of Education
Official Letter
California Department of Education
Official Letter

August 27, 2013

Dear Special Education Local Plan Area Directors and County Superintendents of Schools:


The California Department of Education (CDE), pursuant to California Education Code (EC) Section 56836.21, administers an extraordinary cost pool (ECP) to reimburse special education local plan areas (SELPAs) for extraordinary costs of single placements in nonpublic, nonsectarian schools (NPS) in excess of those in existence in 1997–98, and special education and related services for pupils residing in licensed children’s institutions (LCI). Single placement costs in excess of a threshold amount, given below, will be reimbursed, subject to funds available for the year. The Budget Act of 2012 appropriated $3 million for this pool.

Claim Submission Process

Submit claims against the 2012–13 ECP by December 2, 2013 (EC Section 56836.21(c)) in two parts:

  1. Upload ECP claim data files to the CDE using the 2012–13 Principal Apportionment Revenue and Attendance Data Collection Software v12.00. The software and instructions are available at
  2. Mail hard copy of supporting documentation (a printout of each individual ECP claim report, with copies of paid invoices for that claim and any applicable waiver requests attached) to:

Shelley Goode, Analyst
Office of Principal Apportionment and Special Education
School Fiscal Services Division
California Department of Education
1430 N Street, Suite 3800
Sacramento, CA 95814

2012–13 Threshold Amount

The threshold amount for 2012−13 for SELPAs that are not considered necessary small SELPAs as defined in EC Section 56212 is $73,239.08. The 2012−13 funding threshold amount remains the same as the 2011−12 threshold amount of $73,239.08 since the 2012−13 budget does not provide for a cost-of-living adjustment. The threshold amount for necessary small SELPAs is the lesser of $73,239.08 or one percent of the SELPA’s subtotal apportionment (line J-5 of the SELPA Special Education Funding Exhibit) for the 2012−13 Second Principal Apportionment. Costs for a single placement in excess of the applicable threshold amount will be eligible for reimbursement. If the total reimbursable amount exceeds the $3 million appropriation, the CDE will prorate all claims.

Please note that the December 2, 2013, statutory deadline will be strictly enforced; CDE will reject any claims submitted after that date.

County superintendents should advise school districts and charter schools of the claims submission process for NPS/LCI as soon as possible by providing them a copy of this letter.

If you have any questions, or need further assistance, please contact Shelley Goode, Analyst, Office of Principal Apportionment and Special Education by phone at 916-324-4530 or by e-mail at, or Halena Le, Consultant, Office of Principal Apportionment and Special Education by phone at 916-323-6195 or by e-mail at


Elizabeth Dearstyne, Administrator
Office of Principal Apportionment and Special Education


Last Reviewed: Monday, April 11, 2016

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