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SACS Minutes, January 2012, Attachment B

This document is Attachment B to the Standardized Account Code Structure (SACS) Forum meeting minutes for January 10, 2012.

PROPOSED SACS2012 SOFTWARE MODIFICATIONS

Revised Fund forms

Form 01—General Fund/County School Service Fund
Form 09—Charter Schools Special Revenue Fund
Form 12—Child Development Fund (change only applies for Resource 3010)
Form 62—Charter Schools Enterprise Fund

Federal Revenue Section
Add detail lines for the following resources and remove them from the NCLB/IASA (includes ARRA) line, Object 8290:

Other State Revenue Section

Add detail lines for the following resources and remove them from the All Other Revenue line, Object 8590:

Form 09—Charter Schools Special Revenue Fund (modified accrual basis of accounting)
Inactivate Fund 09 for separately reporting charter schools only, effective 2012–13 data, because a separately reporting charter school should report a general fund and not a special revenue fund. These changes do not apply to county offices of education (COEs) or districts that use Fund09 to report their charter schools within their own financial statements.

Delete Supplemental Forms

Form 51A—Analysis of Bonded Indebtedness
Discontinue this form, effective 2011–12 data.

Form 53A—Analysis of Restricted Levies
Discontinue this form, effective 2011–12 data.

Revise Supplemental Forms

Form CASH—Cashflow Worksheet

Form GANN—Appropriations Limit Calculations

Form L—Lottery Report
Section D, Comments
Lottery: Instruction Materials (Resource 6300) Column

Modify the severity of existing warning internal form check prompting users to enter an explanation in Section D, Comments, if data exist in the shaded cells of the Resource 6300 column. Modify this check’s severity from warning to fatal. The user can still close the form without fixing the condition, but an explanation must be provided in Section D to complete an official export.

Form MYP/MYPI/MYPIO— Multiyear Projections

Unrestricted, Restricted, and Unrestricted/Restricted worksheets

Section A, Revenues and Other Financing Sources
Remove the data extraction in Line A5, Other Financing Sources, Objects 8900–8999, and add the following three lines to extract data in more detail:

Section B, Expenditures and Other Financing Uses
Remove the data extraction in Line B9, Other Financing Uses, Objects 7600–7699, and add the following two lines to extract data in more detail:

Form NCMOE—No Child Left Behind Maintenance of Effort

Section V, Detail of Charter School Adjustments

Section VI, Detail of Adjustments to Base Expenditures

Form RL/RLI—Revenue Limit Summary

New Technical Review Checks
CHK-FUND09-ACTIVITY
ASSET-IMPORT
IC-EXCEEDS-LEA-RATE
Revise Technical Review Checks
CEFB=FD-EQUITY

Modify check to include Object 9796, Capital Assets - Net of Related Debt, and Object 9797, Restricted Net Assets, in the calculation of Components of Ending Fund Balance/Net Assets.

Questions:   Financial Accountability & Information Services | sacsinfo@cde.ca.gov | 916-395-1069
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