DRAFT of Proposed SACS2012 Software Modifications
REVISE FUND FORMS
Form 01—General Fund/County School Service Fund
Form 09—Charter Schools Special Revenue Fund
Form 12—Child Development Fund (change only applies for Resource 3010)
Form 62—Charter Schools Enterprise Fund
Federal Revenue Section
Add detail lines for the following resources and remove them from the NCLB/IASA (includes ARRA) line, Object 8290:
- Resource 3010, NCLB: Title I, Part A, Basic Grants Low-Income and Neglected
- Resource 3025, NCLB: Title I, Part D, Local Delinquent Programs
- Resource 4035, NCLB: Title II, Part A, Teacher Quality
- Resource 4201, NCLB: Title III, Immigrant Education Program
- Resource 4203, NCLB: Title III, Limited English Proficient (LEP) Student Program
- Resource 4610, NCLB: Title V, Part B: Public Charter Schools Grants
Other State Revenue Section
Add detail lines for the following resources and remove them from the All Other Revenue line, Object 8590:
- Resource 6010, After School Education and Safety (ASES)
- Resource 6030, Charter School Facility Grant Program
Form 09—Charter Schools Special Revenue Fund (modified accrual basis of accounting)
Inactivate Fund 09 for all separately-reporting charter schools, effective 2012–13 data. In the SACS2013 software, Form 09 will be discontinued for all separately-reporting charter schools. These changes do not apply to Form 09 for county office or districts that report charter schools in Fund 09.
REVISE SUPPLEMENTAL FORMS
Form GANN—Appropriations Limit Calculations
Add a new fatal internal form check prompting users to enter an explanation if data exists in the Adjustments column. The user can still close the form without fixing the condition, but the explanation must be provided to complete an official export.
Form L—Lottery Report
Section D, Comments
Lottery: Instruction Materials (Resource 6300) Column
Modify the severity of existing warning internal form check prompting users to enter an explanation in Section D, Comments, if data exist in the shaded cells of the Resource 6300 column. Modify this check’s severity from warning to fatal. The user can still close the form without fixing the condition, but an explanation must be provided in Section D to complete an official export.
Form MYP/MYPI/MYPIO— Multiyear Projections
Unrestricted, Restricted, and Unrestricted/Restricted worksheets
Section A, Revenues and Other Financing Sources
Remove the data extraction in Line A5, Other Financing Sources, Objects 8900–8999, and add the following three lines to extract data in more detail:
- Line 5a, Transfers In, Objects 8900–8929
- Line 5b, Other Sources, Objects 8930–8979
- Line 5c, Contributions, Objects 8980–8999
Section B, Expenditures and Other Financing Uses
Remove the data extraction in Line B9, Other Financing Uses, Objects 7600–7699, and add the following three lines to extract data in more detail:
- Line 9a, Transfers Out, Objects 7600–7629
- Line 9b, Other Uses, Objects 7630–7699
Form NCMOE—No Child Left Behind Maintenance of Effort
Section V, Detail of Charter School Adjustments
- Rename Charter School Name column to Charter School Name/Description of Adjustments, and lengthen the key-entry cell to allow more text.
- Add a new fatal internal form check prompting users to enter the charter school name and a description of adjustments if any data exists in the Expenditure Adjustment or ADA Adjustment columns. The user can still close the form without fixing the condition, but the charter school name and description of adjustments must be provided to complete an official export.
Section VI, Detail of Adjustments to Base Expenditures
- Add a new fatal internal form check prompting users to enter the description of adjustments if any data exists in the Total Expenditures or Expenditures per ADA columns. The user can still close the form without fixing the condition, but the description of adjustments must be provided to complete an official export.
Revise TECHNICAL CHECKS
CEFB=FD-EQUITY
Modify check to include Object 9796, Capital Assets - Net of Related Debt, and Object 9797, Restricted Net Assets, in the calculation of Components of Ending Fund Balance/Net Assets.
