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SACS Minutes, October 2011, Attachment E

This document is Attachment E to the Standardized Account Code Structure (SACS) Forum meeting minutes for October 4, 2011.
DRAFT of Proposed SACS2012 Software Modifications

REVISE FUND FORMS

Form 01—General Fund/County School Service Fund
Form 09—Charter Schools Special Revenue Fund
Form 12—Child Development Fund (change only applies for Resource 3010)
Form 62—Charter Schools Enterprise Fund

Federal Revenue Section
Add detail lines for the following resources and remove them from the NCLB/IASA (includes ARRA) line, Object 8290:

Other State Revenue Section
Add detail lines for the following resources and remove them from the All Other Revenue line, Object 8590:

Form 09—Charter Schools Special Revenue Fund (modified accrual basis of accounting)
Inactivate Fund 09 for all separately-reporting charter schools, effective 2012–13 data. In the SACS2013 software, Form 09 will be discontinued for all separately-reporting charter schools. These changes do not apply to Form 09 for county office or districts that report charter schools in Fund 09.

REVISE SUPPLEMENTAL FORMS

Form GANN—Appropriations Limit Calculations
Add a new fatal internal form check prompting users to enter an explanation if data exists in the Adjustments column. The user can still close the form without fixing the condition, but the explanation must be provided to complete an official export.

Form L—Lottery Report
Section D, Comments
Lottery: Instruction Materials (Resource 6300) Column

Modify the severity of existing warning internal form check prompting users to enter an explanation in Section D, Comments, if data exist in the shaded cells of the Resource 6300 column. Modify this check’s severity from warning to fatal. The user can still close the form without fixing the condition, but an explanation must be provided in Section D to complete an official export.

Form MYP/MYPI/MYPIO— Multiyear Projections
Unrestricted, Restricted, and Unrestricted/Restricted worksheets

Section A, Revenues and Other Financing Sources
Remove the data extraction in Line A5, Other Financing Sources, Objects 8900–8999, and add the following three lines to extract data in more detail:

Section B, Expenditures and Other Financing Uses
Remove the data extraction in Line B9, Other Financing Uses, Objects 7600–7699, and add the following three lines to extract data in more detail:

Form NCMOE—No Child Left Behind Maintenance of Effort

Section V, Detail of Charter School Adjustments

Section VI, Detail of Adjustments to Base Expenditures

Revise TECHNICAL CHECKS
CEFB=FD-EQUITY

Modify check to include Object 9796, Capital Assets - Net of Related Debt, and Object 9797, Restricted Net Assets, in the calculation of Components of Ending Fund Balance/Net Assets.

Questions:   Financial Accountability & Information Services | sacsinfo@cde.ca.gov | 916-322-1770
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