LTR3-11: Charter School Facility Grant Program
July 25, 2012
Dear Charter School Administrators:
CHARTER SCHOOL FACILITY GRANT PROGRAM
The purpose of this letter is to provide charter schools with general information and instructions to claim final reimbursement for all eligible facility expenditures incurred during 2011–12 for the Charter School Facility Grant Program.2011–12 Facility Expenditure Reimbursement
Participating charter schools are those that submitted an application for funding and have met the program’s eligibility requirements in 2011–12. Once expenditures have been approved by the California Department of Education (CDE), final payments will be released.
To claim final reimbursement funding for 2011–12 facility expenditures, charter schools must:
- Submit a 2011–12 Facility Expenditure Report
Note: All Facility Expenditure Reports for reimbursement of 2011–12 costs must be accompanied by itemization of cost and proof of payment. Specifically, you must provide copies of invoices that establish the purpose of the cost, copies of cancelled checks that support payment or bank statements referencing the dollar amount deducted, or electronic fund transfers/deposits.
- Multi-site charters must submit a separate expenditure report for each site requesting funds.
Charter schools should review the instructions carefully and submit claims and proof of payment only for those costs that are allowable for reimbursement pursuant to the instructions. Charter schools that do not submit the appropriate documentation will have their payments suspended and processed after the CDE has received the correct substantiation for reimbursable expenditures.
The completed forms must be submitted by August 24, 2012, to:
James Harris, Education Programs Consultant
Charter Schools Division
California Department of Education
1430 N Street, Suite 5401
Sacramento, CA 95814-5901
2012–13 Advance Funding for Rent and Lease Expenditures
Information and instructions for the Charter School Facility Grant Program 2012–13 Application along with required forms will be addressed in a separate letter, which is forthcoming.
If you have any questions regarding this subject, please contact James Harris, Education Programs Consultant, Charter Schools Division, by phone at 916‑323-5833 or by e-mail at charterfacility@cde.ca.gov.
Sincerely,
Julie Russell, Director
Charter Schools Division
JR:cc
Enclosure
1430 N Street
Sacramento, CA 95814