The PCSGP Implementation and Planning Grant Application for FY 2013-14 Webinar, was presented on December 18, 2013 at the California Department of Education (CDE), Charter Schools Division. The purpose of this Webinar was to review the 2013–14 PCSGP application posted as a Request for Applications. The script of the webinar follows.
Return to the Public Charter Schools Grant Program Planning and Implementation Grant (Round 2) page.
Slide 1: Title Slide
Welcome to the California Department of Education’s (CDE) presentation on the Public Charter School Grant Program (PCSGP) Implementation and Planning Grant Application for fiscal year 2013–14. My name is Peter Callas, Acting Administrator for the PCSGP. Joining me today are Charter Schools Division Education Programs Consultants Dr. Benjamin Walker, Robert Wilson, and Colleen Quinn.
Slide 2: Purpose of Webinar
The purpose of this Webinar is to review the 2013–14 PCSGP application posted as a Request for Applications (RFA). Topics will include a walk-through of the application requirements for charter developers applying for PCSGP funding and provide technical assistance sources. We will briefly discuss important changes for this year’s application process. Please type any questions you have into the Q&A panel text box located on the right side of your computer screen. We will pause to answer questions periodically throughout the presentation. If we do not get to a question, we will post online select questions and answers in a Frequently Asked Questions (FAQ) follow-up.
Slide 3: What to Have in Front of You
During this presentation, we will review all components of the application. We recommend that you have the RFA available for easy referral. We will cover the application’s requirements and components starting on page 16 of the RFA, the scoring criteria on page 22, as well as reviewing PCSGP Forms 1–10 and STD Form 204 on pages 27–45.
Slide 4: Timeline
Applications are due to the CDE no later than 12:00 p.m. (noon) Monday, February 3, 2014. The completed application must be received, not postmarked, by the Charter Schools Division on this date. To ensure receipt, we suggest applicants build in a sufficient time for mail delivery. For applicants wanting to deliver the application in person, a table will be staffed from 8 a.m. to 12:00 p.m. (noon), on Monday, February 3, 2014, in the CDE lobby at 1430 N Street, Sacramento.
After submission of the application, during February 12–14, 2014, a team of peer reviewers will review and score the applications using the PCSGP rubric included in Appendix A of the RFA beginning on page 48. We will walk through the PCSGP rubric later in this presentation.
Once the applications are peer reviewed, the school site administrator will be notified of the peer review results. After passing the peer review, applicants will undergo a review of their budgets. Following a successful budget review, the CDE will issue sub-grant Grant Award Notifications (GAN) to funded charter schools. To assist schools in preparing a budget, the CDE will host a budget training webinar on December 19, 2013, at 10:00 am. It is highly recommended that all who are applying for PCSGP funding attend the budget training webinar.
Note: PCSGP funding is contingent on California receiving continuation award funding from the U.S. Department of Education.
Slide 5: Summary of PCSGP
Authorized under the Elementary and Secondary Education Act Title V, Part B, Section 5201 through 5211, the PCSGP provides funding for a newly established or conversion charter school. PCSGP funding is fundamentally intended to assist in the development of high quality and high performing charter schools. Funds are to be used for planning, program design, and initial implementation of a charter school.
Slide 6: Focus On Improvement
To receive a PCSGP sub-grant, a charter school developer must submit an application that complies with the provisions described in the RFA. The charter school must have enrollment of at least 50 pupils during the first year, and at least 100 pupils within the second year of operation. Funds are designed to support effective and sustainable improvement activities that increase the likelihood that all students will learn challenging academic content, and achieve proficiency on state assessments. The charter school must also comply with requirements for Autonomy and Public Random Drawing.
It is the intent of the PCSGP funds to support the implementation of new high quality charter schools. The PCSGP application must align to the education plan and mission and vision that are described in the applicant’s approved charter petition. The PCSGP is a supplemental grant that provides funding to charter operators with the development of a high quality charter school.
Slide 7: Who Can Apply?
A newly established or conversion charter school is eligible to apply for PCSGP funding. The charter school must not have been serving students for more than one school year.
Developers/operators who have an approved charter petition from an authorized public chartering authority prior to submission.
Please note that Charter schools that have received a School Improvement Grant (SIG) are not eligible to apply for PCSGP funds.
Slide 8: Award Decisions
Applications must fully comply with RFA requirements as described in the narrative and assurances signed by the applicant. Upon submission, applications will be read and scored by a trained group of peer reviewers. Applications receiving a “1” in any of the required narrative elements, or, otherwise not meeting the requirements outlined in the RFA, will not be considered for funding.
Applications meeting RFA requirements may be funded based on an overall score in descending order. If insufficient funds are available to fund all quality applications, other factors may be considered, such as reasonable geographic distribution, school size, and grade level distribution.
FY 2013–14 funds became available as of September 1, 2013. California has received approximately $57 million in FY 2013–14 for PCSGP sub-grants. An approved charter school application may receive a maximum of $575,000; the grant award period is for up to 36 months.
Slide 9: Charter School Responsibilities
The charter school applicant must demonstrate the capacity to implement the program described in the narrative to include:
- Screening and selecting a quality external reviewer for the required third party reviewer
- Aligning federal, state, and other resources and modifying practices/policies to effectively implement described program
- Describing challenging annual student goals on the California Standards Test in reading/language arts and mathematics as monitoring measures
- Consulting stakeholders on application implementation
- Following federal expenditure guidelines
- Reporting quarterly and annual fiscal progress
Slide 10: Reporting and Accountability
Applicants awarded PCSGP funds must satisfy periodic reporting and accountability requirements throughout the term of the sub-grant as addressed in the RFA. These requirements include (A) program accountability; (B) fiscal reporting requirements; (C) performance reporting; (D) annual budget reports; (E) creating an annual budget; (F) monitoring; and (G) program evaluation. More detail is provided in the RFA on pages 12–14.
Slide 11: CDE Responsibilities
The CDE is accountable to U.S. Department of Education for monitoring PCSGP recipients through:
- monitoring implementation progress and program compliance
- validating implementation through interviews and site visits
- ensuring that the funded charter school meets eligibility requirements and provides all assurances that it will comply with requirements
- ensuring recipients implement program as described in the application within the timeline prescribed
- reviewing necessary fiscal and program forms
These requirements are defined in the RFA on pages 11–14.
Slide 12: Question Break
We will take a short break so that you may type your questions into the Q&A panel text box.
Please note that if questions are not responded to during this live webinar, they may appear in a Frequently Asked Questions or FAQ on our web site shortly.
Slide 13: Application Submission
A complete application with original signatures must be received by 12:00 p.m. (noon) on February 3, 2014, in order to be considered for funding. All narrative sections must be fully addressed and the page limits observed. All pages must be in the order listed on the Application Checklist. Please refer to the Submission of Applications on page 26 of the RFA. An original, plus three hard copies, and one electronic copy (Microsoft Word 2003 or later), single-spaced in 12 point Arial font with one inch margins, must be received by mail (not postmarked) or in person, by 12:00 p.m. (noon), Monday, February 3, 2014. The electronic copy must be submitted on a CD or via e-mail at PCSGP-APPS@cde.ca.gov on or before Monday, February 3, 2014. Please, do not submit your electronic copy via USB Flash Drive.
Slide 14: Application Checklist
As indicated, the Application Checklist must appear on the front of the application, followed by forms in the following order:
Form 1 Application Cover Sheet
Form 2 Narrative Response, Part 1
Form 3 Narrative Response, Part 2
Form 5 Proposed Budget Summary
Form 6 Proposed Budget Narrative
Form 7 Charter School Work Plan/Activities
STD 204 Payee Data Record
Please note that Forms 4, 8, 9, and 10 are instructions or assurances and do not need to be submitted.
Slide 15: Application Cover Sheet (Form 1)
The majority of this form is self-explanatory. However, there are new sections added to the form.
- “Non-Profit Number”
Type the entity’s non-profit number in the space provided
- “Name of Non-Profit Entity Applying for the PCSGP and Implementation Grant"
Type the legal/official name of the charter school entity applying for the grant in the space provided
- “Prior PCSGP Awards”
If the principal parties submitting this application have been involved in the development or operation of any other charter school(s) that have received a PCSGP award, then please list the school(s) name, charter number and dates of the PCSGP grant award.
- “Charter Developer Information"
Type the charter developer contact information. Important: this is the person that PCSGP staff can reach for information during business hours.
The “Grant Award Information” box (on page 3 of form 1) refers to the total amount of funds requested for the charter school. As a developer, decide whether the school is classroom-based or non-classroom based and type the appropriate amount based on the funding levels discussed on pages 11 and 12 of the RFA. Enter an amount for the Higher Grant Award if applicable.
In the “Certification, Assurance, and Signature Section,” the administrator or designee signs this section in blue ink. The signature indicates that the signee has read and will comply with all assurances that pertain to the Federal CSP. It should be noted that the Public Random Drawing (PRD) process for the State of California must follow assurance number 21 on pages 44–45 of the RFA.
Slide 16: Narrative Response–Part 1 (Form 2)
The Narrative Response section consists of seven narrative elements. There is a page limit of 15 total pages for this section. The responses must address all components of each element. Applicants should use the PCSGP rubric, which begins on page 48 of the RFA, as a guide when preparing this section. A score of 2, 3, or 4 on each required item is necessary to be considered for funding.
Slide 17: Scoring Rubric
The rubric is designed to provide guidance when writing the narrative and also serves as a tool to quantify the quality of the application.
- Each of the seven elements will be scored independently as described starting on page 48.
- Applicants will receive a score based on a four point system of “Advanced”, “Adequate”, “Limited”, or “Inadequate”, for each element.
Any of the seven elements scored as a “1” will result in the application not being considered for funding.
Slide 18: Educational Program (EP) Element 1
The applicant must describe the educational program to be implemented as stipulated in the school’s approved charter. The response must include a rich thick description of:
- How the program will enable all students to meet challenging State student academic achievement standards
- Grade level or ages of students to be served
- Goals and objectives of the charter school, and methods by which the charter school will determine its progress toward achieving those goals and objectives
- A plan to develop teacher effectiveness measures that include student achievement data as a substantial portion of the teacher evaluation.
- Curriculum and instructional practices where applicable
- Strategies to assess and evaluate the impact on student achievement
Slide 19: Charter Management Plan (CMP) Element 2
The applicant must clearly describe how the charter school will be managed. The response must include a description of:
- The administrative relationship between the charter school and the authorizer
- How data will be used to inform instruction and evaluations
Slide 20: Community and Parent Involvement (CPI) Element 3
The applicant must describe the level of community and parent support for the charter school. The description must include:
- How parents and other members of the community will be involved in the planning, program design, and implementation of the charter school
- The process that the charter school will follow to ensure ongoing parental involvement
Slide 21: Sustainability and Alignment of Resources (SAR) Element 4
The applicant must identify all resources, such as other federal, state, and/or private funding, available to the school that will be used to support implementation of the charter program. Examples the applicant should consider include Title II, Part A funds used for recruiting high-quality teachers; Title III, Part A funds used to improve English proficiency of English learner students; and local Control Funding Formula funds used for instructional materials and professional development.
The applicant must describe the process for ensuring that these resources will be coordinated with PCSGP funding to ensure maximum effectiveness in the use of all resources.
The applicant must also propose a plan for how the school will maintain programs when the grant expires.
Slide 22: Targeted Capacity Building Activities (TCB) Element 5
Capacity building is a significant component of the PCSGP. Applicants are required to devote a portion of the grant funds to target capacity-building activities. The exception to this requirement is if a successful charter management organization or applicant can demonstrate that they have already engaged in these activities. For the application, the applicant must either describe how they currently meet this requirement, or if not, how the charter school will use the PCSGP funds to complete targeted capacity building activities that will increase the likelihood of greater sustainability. Capacity building activities include, but are not limited to:
- Building and sustaining data systems
- Opportunities for teachers to plan and engage in professional development
- Instructional development and improvement systems
- Instructional improvement systems for technology-based tools and other strategies to manage continuous instructional improvement
- Leadership and governance (governance and fiscal management training must be completed in the first year of operation.)
- Business and personnel services
- Strategic planning
Slide 23: Autonomy (AUT) Element 6
The charter school must be highly autonomous. A program is defined as highly autonomous if it exhibits a high degree of autonomy and flexibility in governance, operations, staffing, and financial decision processes. Pages 6–7 of the RFA provides additional information on autonomy. The applicant must provide a description of the level of autonomy the school has from the authorizer.
Slide 24: Notification and Admissions (NA) Element 7
The applicant must describe how students are informed about the charter school and that children are given an equal opportunity to attend the charter school.
Also, the application must describe the school’s admission’s policy.It should be noted that the Public Random Drawing (PRD) process for the State of California must follow assurance number 21 on pages 44-45 of the RFA.
Slide 25: Narrative Response–Part 2, if applicable
The Narrative Response–Part 2 is not required by all applicants. This section pertains to Compliance with Individual with Disabilities Education Act (or IDEA) and if an applicant is eligible, and applying for the higher grant award amount.
- If a charter school is considered a local educational agency (LEA) for special education purposes, the applicant must describe how it will comply with the federal requirements for IDEA.
- For the higher grant award, an applicant must describe how it meets the criteria, which is:
- The school is located, or the majority of students served reside in an attendance area of a school that has been identified as persistently lowest achieving, or eligible for SIG funding. OR
- The school is located, or the majority of students served reside in an attendance area of a school that is in Program Improvement Year 3, 4, or 5 and has an API decile rank of 1 or 2.
As a reminder, if the school receives SIG funding, that school is not eligible for PCSGP funding. More information on the higher grant award is provided on pages 11 and 21 of the RFA.
Slide 26: Question Break
We will take a short break so that you may type your questions into the text box.
Please note that if questions are not responded to during this live webinar, they may appear in a Frequently Asked Questions or FAQ on our web site shortly.
Slide 27: Charter School Work Plan/Activities (PCSGP Form 7)
All applicants must complete Form 7, the Charter School Work Plan/Activities form. There is a 15-page limit for this form. Applicants must provide a description of activities that align to and support the full implementation of the proposed program. These activities will be used in the monitoring of the charter schools progress in planning and implementation of the PCSGP funds.
At least one activity must be provided for each of the seven elements in the narrative response. Each activity must include a timeline, which includes specific start and end dates, the individual person or position that is responsible for oversight and monitoring of that activity, and the type of evidence that will be provided to the CDE to verify the implementation of that activity.
The targeted capacity-building element is not required for those applicants that can demonstrate that they have already engaged in specific activities.
Please note, do not complete the “Percentage Completed” column in this form. This column will only be completed if your application is approved for funding. This column will be used to document evidence for the Annual Work Plan Progress Report.
Slide 28: Proposed Budget
The application must include:
- The Proposed Budget Summary (Form 5)
- The Proposed Budget Narrative (Form 6)
In awarding PCSGP funds to a charter school, the CDE has the authority to determine, on a case-by-case basis, whether less funding is needed to implement the proposed program and activities fully and effectively.
- May be used for staff salaries, materials, services, training, equipment, supplies, evaluation, facilities, or other purposes, except as specifically limited by all applicable legal requirements including all regulations or statutes, or by the CDE.
- May be used for supplementing, not supplanting, existing services, and may not be used to supplant federal, state, local, or other nonfederal funds.
- May not be used for construction, transportation, class size reduction, or any purchases not directly related to any element in the application. Budget training and examples will be provided in tomorrow’s webinar, December 19, 2013, from 10:00 am – 12:00 pm.
Slide 29: Proposed Budget Summary (Form 5)
When developing the proposed budget summary, please keep in mind:
- Funding levels that reflect the projected cost of implementing the proposed plan and activities. It is projected that an approved applicant will receive a maximum of $375,000 or $575,000, if approved for the higher grant award amount. The grant award is for a period of up to 36 months.
- Budgets must address all years of the grant.
- Proposed Budget Summary forms may not be modified and broken down further than the object codes provided (e.g., 1000, 2000, 3000, etc.).
Slide 30: Proposed Budget Narrative (Form 6)
The Proposed Budget Narrative must provide more detail than the Proposed Budget Summary. The Proposed Budget Narrative should describe costs associated with each activity indicated in the Work Plan/Activity Form. The budget narrative must be grouped by object codes (e.g. 1000, 2000, 3000, etc.) and include totals by object code series, year, and full term of the grant.
Slide 31: Charter School Work Plan/Activities (Form 7)
As we previously stated, all applicants must include actions and activities required to implement the proposed plan. The Work Plan must include a timeline with specific start and end dates of implementation, and the position (and person, if known) responsible for oversight, and types of evidence that will be submitted to the CDE to verify implementation. With the exception of charter schools already meeting the targeted capacity building activities, the Work Plan must address all other required elements in the narrative response (Form 2), and include specific activities for the elements.
Slide 32: General Assurances and Conditions (Forms 9 and 10)
Signature of the administrator or designee on the front of the application indicates (PCSGP Form 1 page 3) acknowledgement and agreement to all assurances. The General Assurances and Certifications (Form 9) and Sub-grant Specific Conditions and Assurances (Form 10) are required to be maintained on site, and are not to be submitted with the application.
Slide 33: Technical Assistance Resources
There are a number of resources that have been identified on pages 81–82 in the RFA. U.S. Department of Education’s Website contains guidance, resources, and other PCSGP-related information. Links to the Websites are provided on this slide.
Slide 34: Need Additional Information?
Contact the Charter Schools Division by phone at 916-322-6029 or by e-mail at PCSGP-APPS@cde.ca.gov.