Public Charter School Grant Program Dissemination Sub-grant Specific Assurances
As a condition of the receipt of funds under this sub-grant program, the applicant agrees to comply with the following sub-grant Conditions and Assurances. The signatures of the authorized agents on the front of the application indicates acknowledgement and agreement to all assurances. The applicant is required to print and retain a copy of these specific assurances at the charter school site.
- This sub-grant shall be administered in accordance with the provisions of California law regarding charter schools; Title X, Part C of the Improving America’s Schools Act of 1994; and the Code of Federal Regulations (CFR) parts 75, 76.785 through 76.799, 77, 81, 86, and 99. Expenditures shall comply with all applicable provisions of federal and state regulations and policies relating to the administration, use and accounting for public school funds. Any interpretations of law, regulations, and procedures shall be the sole responsibility of the CDE.
- The CDE reserves the authority to require the repayment of received funds, the return of all unused funds, and/or the termination of the sub-grant if the sub-grant recipient fails to meet the terms of this agreement, fails to meet established deadlines, or fails to act in good faith to carry out the activities described in the sub-grant proposal.
- The sub-grant recipient agrees to use the funding in a manner consistent with their applications as submitted, or as revised and approved by the CDE.
- The sub-grant recipient agrees to fulfill the performance measures specific to its sub-grant and submit timely financial reports, status reports, and all other required reports. Failure to do so may result in the forfeiture of the sub-grant and repayment of funds.
- The sub-grant recipient agrees to cooperate with the ED, the CDE, the SBE, and their independent contractors, if any, in the administration of this sub-grant, and to conduct any external evaluation of the effectiveness of the sub-grant process.
- Auditable records will be maintained on file by the sub-grant recipient for five years following the sub-grant closing date.
- The sub-grant recipient’s name will be used in all communications.
- The sub-grant recipient agrees to report to the CDE the school-level data as described in this Request for Applications (RFA).
- The sub-grant recipient agrees to respond to any additional surveys or other methods of data collection that may be required for the full sub-grant period.
- The applicant shall include in the application all required forms signed by the primary applicant or designee.
- All audits of financial statements will be conducted in accordance with Government Auditing Standards and with policies, procedures, and guidelines established by the Education Department General Administrative Regulations (EDGAR), Single Audit Act Amendments, and OMB Circular A-133.
- The applicant has provided timely notice of its intent to apply for PCSGP dissemination sub-grant and a copy of the sub-grant application to the authorizer.
- The sub-grant recipient shall maintain fiscal procedures to minimize the time elapsing between the transfer of the funds from the CDE and disbursement.
- Federal regulations require sub-grant recipients to establish written standards pursuant to employee conflicts of interest in awarding contracts, and written standards for resolution of any protests or disputes that arise from procurements. Regulations also provide numerous requirements in the procurement process, specifically designed to ensure proper use of public funds in an open and freely competitive environment. Information on these regulations can be found in Appendix D. Procurements that are not negotiated in accordance with federal regulations will be disallowed
- For all sub-grant recipients, the following documents must be on file at their business offices:
- Organizational charts, signed articles of incorporation, and any other organizational and governance documents of the agency.
- A copy of this RFA and the general assurances and certifications, as well as other relevant materials that are referred to but not included within the RFA.
- Teachers hired by sub-grant recipients must adhere to ESEA “highly-qualified teacher” standards for core academics. More information about these standards may be found on the CDE Improving Teacher and Principal Quality Web page [http://www.cde.ca.gov/nclb/sr/tq/]. In addition, all staff must have cleared health (e.g., tuberculosis) and criminal background (e.g., fingerprinting) checks. This information is subject to review and verification by CDE staff.
- Sub-grant recipients must participate annually in all testing programs required by state law.
- All non-federal entities expending $500,000 or more in combined federal funds (e.g., PCSGP and Title I funds, or American Recovery and Reinvestment Act [ARRA] funds) in a single year are required by federal law to obtain and submit a Single Audit to the Federal Audit Clearinghouse. Further information may be found in OMB Circular A-133, which may be accessed at the Office of Management and Budget Circulars Web page [http://www.whitehouse.gov/sites/default/files/omb/assets/a133/a133_revised_2007.pdf]
Sub-grant recipients will access the Federal Audit Clearinghouse Web page [http://harvester.census.gov/sac/] to submit their Single Audit.
Back to Request for Applications [http://www.cde.ca.gov/fg/fo/r1/pcsgpdg12rfa.asp]