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CaMSP RFP Addendum #1

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

June 13, 2013
ADDENDUM #1
Request for Proposal (RFP)
Statewide Evaluator: The California Mathematics and Science Partnership Program

To all Prospective Bidders:

Please use this addendum to update your copy of the RFP. This addendum hereby revises RFP CN130153, as follows:
Section 3.0 Scope of Work, Task 11 – Communications with CDE, subsection b.

Delete:
b) Data Files and Reports – All final documents must adhere to the CDE Style Guidelines and Web posting requirements. The CDE Style Guidelines and Web Standards are available via the CDE Web Services Office Web page at http://www.cde.ca.gov/re/di/ws/webstandards.asp. Unless otherwise specified in this RFP, all final documents must be provided in a Microsoft Word format used by CDE or with prior approval of the CDE, the successful bidder may also use Adobe Acrobat or any other CDE approved software. Any document to be posted on the Internet must meet CDE Style Guidelines and Web posting requirements including accessibility standards. After a document has been fully approved by CDE, the successful bidder must ensure the material meets CDE accessibility tags and alternate text for every non-text element (e.g. images, graphical representations of text (including symbols), etc.). All fully approved PowerPoint documents and Webcasts, for posting of the Internet, must be delivered to CDE with a text-only Word version. Upon request, CDE staff will provide contractor staff training on CDE accessibility requirements up to once per fiscal year at CDE offices in Sacramento.

Replace with:
b) Data Files and Reports – All final documents must adhere to the CDE Style Guidelines and Web standards. The CDE Style Guidelines and Web standards are available via the CDE Web Standards Web page at http://www.cde.ca.gov/re/di/ws/webstandards.asp. Unless otherwise specified in this RFP, all final documents must be provided in Microsoft Word ’97-2003 format, the successful contractor may also use Adobe Acrobat or any other CDE approved software. Any document to be posted on the Internet must meet CDE Style Guidelines and Web standards, including Accessibility Standards. After a document has been fully approved by the CDE, the successful contractor must ensure that the material meets the CDE Accessibility Standards. All fully approved PowerPoint documents and multi-media (e.g., Webinars), for posting on the Internet must be delivered to the CDE with a text only Word ’97-2003 version with fully equivalent alternative text for every non-text element (e.g., images and graphics.) The successful contractor is responsible for assuring the accessibility of the materials delivered to the CDE.

Section 3.0 Scope of Work, Task 11 – Communications with CDE, subsection c.

Delete:
c) Unless otherwise specified, all data files must be delivered in text file format that can be imported into Microsoft Access and Microsoft SQL Server. Data files must be accompanied by a text file layout indicating field names and descriptions. (Refer to RFP Attachment 16, Sample Agreement Contract, Exhibit D)

Replace with: c) Unless otherwise specified, all data files must be encrypted at rest and during transit as a text file which has been encrypted using FIPS 140-2 validation that can be incorporated into Microsoft Access and Microsoft SQL Server. (Refer to RFP Attachment 16, Sample Agreement, Exhibit D)

Section 3.0 Scope of Work, Task 11 – Communications with CDE, subsection e.

Delete:
e) The CDE must approve all material and/or deliverables developed in conjunction with this contract. The successful bidder may not disseminate any written information, materials, or deliverables to the field, public, of any other third party without written approval by CDE. The successful bidder is responsible for allowing sufficient time for CDE to review the materials and/or deliverables, and if necessary, for the successful bidder to make modifications as directed by CDE to review and sign-off on the revised submission. The successful bidder is responsible for any costs associated with making modifications to materials and deliverables necessary to obtain sign-off by CDE.

Replace with:
e) The CDE must approve all material and/or deliverables developed in conjunction with this contract. The successful bidder may not disseminate any written information, materials, or deliverables to the field, public, of any other third party without written approval by CDE. The contractor is responsible for allowing sufficient time for CDE to review the materials and/or deliverables, and if necessary, for the contractor to make modifications as directed by CDE to review and sign-off on the revised submission. The contractor is responsible for any costs associated with making modifications to materials and deliverables necessary to obtain signoff by CDE.

Section 3.0 Scope of Work, Task 11 – Communications with CDE, subsection f.

Add:
f) The CDE and all authorized state control agencies must have access to all internal and external reports, documents, data and working papers used by the contractor and subcontractors in the performance and administration of this contract. CDE shall monitor all aspects of the contractor's performance.

Attachment 16, Exhibit A, Item 7, Task 11 – Communications with CDE, subsection b.

Delete:
b) Data Files and Reports – All final documents must adhere to the CDE Style Guidelines and Web posting requirements. The CDE Style Guidelines and Web Standards are available via the CDE Web Services Office Web page at http://www.cde.ca.gov/re/di/ws/webstandards.asp. Unless otherwise specified in this RFP, all final documents must be provided in a Microsoft Word format used by CDE or with prior approval of the CDE, the successful bidder may also use Adobe Acrobat or any other CDE approved software. Any document to be posted on the Internet must meet CDE Style Guidelines and Web posting requirements including accessibility standards. After a document has been fully approved by CDE, the successful bidder must ensure the material meets CDE accessibility tags and alternate text for every non-text element (e.g. images, graphical representations of text (including symbols), etc.). All fully approved PowerPoint documents and Webcasts, for posting of the Internet, must be delivered to CDE with a text-only Word version. Upon request, CDE staff will provide contractor staff training on CDE accessibility requirements up to once per fiscal year at CDE offices in Sacramento.

Replace with:
b) Data Files and Reports – All final documents must adhere to the CDE Style Guidelines and Web standards. The CDE Style Guidelines and Web standards are available via the CDE Web Standards Web page at http://www.cde.ca.gov/re/di/ws/webstandards.asp. Unless otherwise specified in this RFP, all final documents must be provided in Microsoft Word ’97-2003 format, the successful contractor may also use Adobe Acrobat or any other CDE approved software. Any document to be posted on the Internet must meet CDE Style Guidelines and Web standards, including Accessibility Standards. After a document has been fully approved by the CDE, the successful contractor must ensure that the material meets the CDE Accessibility Standards. All fully approved PowerPoint documents and multi-media (e.g., Webinars), for posting on the Internet must be delivered to the CDE with a text only Word ’97-2003 version with fully equivalent alternative text for every non-text element (e.g., images and graphics.) The successful contractor is responsible for assuring the accessibility of the materials delivered to the CDE.

Attachment 16, Exhibit A, Item 7, Task 11 – Communications with CDE, subsection c.

Delete:
c) Unless otherwise specified, all data files must be delivered in text file format that can be imported into Microsoft Access and Microsoft SQL Server. Data files must be accompanied by a text file layout indicating field names and descriptions. (Refer to RFP Attachment 16, Sample Consulting Services Contract, Exhibit E)

Replace with:
c) Unless otherwise specified, all data files must be encrypted at rest and during transit as a text file which has been encrypted using FIPS 140-2 validation that can be incorporated into Microsoft Access and Microsoft SQL Server. (Refer to RFP Attachment 16, Sample Agreement, Exhibit D)

Attachment 16, Exhibit A, Item 7, Task 11 – Communications with CDE, subsection e.

Delete:
e) The CDE must approve all material and/or deliverables developed in conjunction with this contract. The successful bidder may not disseminate any written information, materials, or deliverables to the field, public, of any other third party without written approval by CDE. The successful bidder is responsible for allowing sufficient time for CDE to review the materials and/or deliverables, and if necessary, for the successful bidder to make modifications as directed by CDE to review and sign-off on the revised submission. The successful bidder is responsible for any costs associated with making modifications to materials and deliverables necessary to obtain sign-off by CDE.

Replace with:
e) The CDE must approve all material and/or deliverables developed in conjunction with this contract. The successful bidder may not disseminate any written information, materials, or deliverables to the field, public, of any other third party without written approval by CDE. The contractor is responsible for allowing sufficient time for CDE to review the materials and/or deliverables, and if necessary, for the contractor to make modifications as directed by CDE to review and sign-off on the revised submission. The contractor is responsible for any costs associated with making modifications to materials and deliverables necessary to obtain signoff by CDE.

Attachment 16, Exhibit A, Item 7, Task 11 – Communications with CDE, subsection f.

Add:
f) The CDE and all authorized state control agencies must have access to all internal and external reports, documents, data and working papers used by the contractor and subcontractors in the performance and administration of this contract. CDE shall monitor all aspects of the contractor's performance.

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