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EL Acquisition and Development Pilot Program

Frequently Asked Questions for the English Learner (EL) Acquisition and Development Pilot Program for fiscal year 2007-08.
  1. Can applicants support or expand a promising practice to a school that is not on the list of eligible schools?
    Yes. An applicant may apply to expand a promising practice that is currently in place at an eligible school to a target school. As per the requirements of the Request for Applications (RFA), eligible schools must meet specific eligibility criteria to apply for grant funds. A list of schools (XLS; 245KB; 59pp.) that met the eligibility criteria to apply for grant funds is available on the California Department of Education (CDE) Web site.
  2. What is a target school?
    Target schools are those schools that are being targeted for support or expansion of a promising practice currently in place at the eligible school.
  3. How much funding will be allocated per English Language (EL) student?
    Assembly Bill (AB) 2117 allocates a total of $20 million dollars for the purpose of this grant program. The number of students funded in any one local educational agency (LEA) shall not exceed 10 percent of the total number of students funded statewide.
  4. How will funding be calculated?
    Funding calculations will be based upon EL enrollment in the eligible promising practice schools as reported on the Language Census, often referred to as the R30-LC, which is the name of the data collection form. The CDE will be using the confirmed figures available from the 2005-06 Language Census (R30-LC) report for the purpose of determining funding.
  5. For expansion applications, should funding be based upon enrollment of targeted schools or schools that are currently implementing promising practices?
    Funding for expansion applications should be based upon enrollment of schools that are currently implementing the promising practices.
  6. Will the yearly allocation amounts change as enrollment changes?
    No. The funding for this grant program is based upon the EL enrollment (as reported on the 2005-06 R30-LC) in the eligible promising practice school approved to participate in the grant program. The legislation limits the grant award to any one LEA to no more that 10 percent of the total number of students funded statewide. Funds can not be increased over the course of the pilot program as no opportunity for future funding of this pilot program beyond the specified grant activities funding period exists at this time.
  7. In a multiple-school application will funding be based upon total EL enrollment for all eligible schools implementing the promising practice?
    Yes. Funding will be based upon the combined enrollment in the eligible promising practice schools that are currently implementing the promising practice to be supported or expanded.
  8. Can the same school be funded for multiple promising practices? In other words if an LEA applies to support or expand two different promising practices currently in place with the same students and the same teachers at an eligible school can that LEA be funded twice?
    No. The English Language Learner Acquisition and Development Pilot Program shall only fund El students once. An LEA cannot receive funding for two different promising practices currently implemented with the same student and teacher population.
  9. Is the CDE going to require that the targeted school (the school in which the promising practice will be expanded) have a significant EL student group for accountability purposes? Yes. The goal of the pilot project is to ensure that a promising practice at an eligible school with a significant EL population is replicable at a target school with a similar EL population.
  10. Can an LEA apply to support or expand different promising practices in place at the eligible schools and be funded for each?
    An LEA can apply to support or expand two different promising practices in place at the same eligible school serving different student populations.

    Grantees can only be funded for EL students once. Funding cannot be awarded twice for the same EL population.
  11. What specifically can be used as a match of funds?  Can we use English Language Acquisition Program (ELAP) dollars or any State or Federal dollars as a match? Would a teacher’s time be acceptable as a match?
    California Education Code (EC) Section 420 (f) requires grantees to provide $200 per EL per year as matching funds for the $200 in state funds allocated per EL per year of the three-year grant period. Matching funds may include in-kind funds. These matching funds must be identified in an application budget, budget justification narrative, and all expenditure reporting.

    The law is silent upon the issue of which funding source to use for the purpose of providing matching funds for this grant program. The decision of which funds to use for the purpose of providing matching funds for this program, is a local decision. In making this decision, LEAs shall adhere to the provisions and limitations of funding sources available to them. Similarly, the decision to provide in-kind matches is a local one.

    If an LEA decides to use in-kind funds, it shall document the use of these funds in all budgets, budget justification narratives, and application documents. Furthermore, the LEA may be required to submit in-kind documentation as part of the data reporting requirement of this grant program. It is important to note that funding must be used to support or expand successful existing programs currently implemented in eligible schools as identified in the application that serve the academic needs of ELs to learn standards-aligned academic content and acquire proficiency in the English language.
  12. Are there specific funding limitations with regard to the amount funded to any one LEA for the purpose of this grant program?
    Yes. The legislation limits the number of students funded in any one LEA to no more than 10 percent of the total number of students funded statewide.
  13. Does this grant program limit the amount of funding that an LEA may use for the purpose of administration, data collection, evaluation, and reporting?
    Yes. EC, Section 420 (b) limits LEAs (grantees) to use no more than 5 percent of the total funding of the grant program for administration, data collection, evaluation, or reporting. This activity may be augmented by other funding sources.
  14. What are indirect costs?
    Indirect costs are agency wide, general management costs (i.e., activities for the direction and control of the agency as a whole). General management costs consist of administrative activities necessary for the general operation of the agency, such as accounting, budgeting, payroll preparation, personnel services, purchasing, and centralized data processing.
  15. Can LEAs claim an indirect rate? Is there a cap on the indirect rate? For the purpose of this grant, is the indirect rate relating to administration and centralized data processing under the 5 percent cap?
    Yes. LEAs may charge an indirect rate. However, EC Section 420 clearly limits the amount of funding any grantee can use for the purpose of administration, data collection, evaluation, and reporting activities to no more than 5 percent of the total funding. Thus, while these activities can typically be charged as indirect costs at the rate set the CDE, in this case, grantees are subject to the specific limitations imposed by this grant program (i.e. the 5 percent cap on the activities mentioned above).

    Visit the CDE Web site for more information on indirect rates.

    For the purpose of this grant program, indirect rates can only be charged once. They can not be charged by each of the schools or LEAs approved for program participation under the application.

  16. Do administrative staff and administrative costs fall under the category of administration?
    Yes. Administrative staff and administrative costs fall under the category of administration and would therefore be subject to the limitations described by this grant program.

    No more than 5 percent of the total funding of the grant program may be used by an LEA for administration, data collection, evaluation, or reporting activities.
  17. Which years of data shall be reflected in the budget form required for Part II of the application package?
    All budget information contained in Part II of the application should reflect a total budget over the three year term of the pilot program (2007-08, 2008-09, and 2009-10). This includes the information reported in the budget itself (Attachment F (DOC;131KB; 1p.) ), the budget justification narrative and the narrative description identifying the resources to be used in the data collection process.

    However, the End-of-Year Reports: including an expenditure report, a budget justification narrative, and a program progress narrative shall reflect yearly budget information .Documentation shall clearly show how the LEA is supporting/expanding the promising practice using grant funds to serve the academic needs of English language learners to learn standards-aligned academic content and acquire proficiency in the English language.
  18. Does this program require that both the current promising practice schools and the targeted schools participate in the full term of the pilot program?
    Yes. Participation in the full term of the pilot program is required for both the eligible school currently implementing the promising practice and the target school that will be expanding the promising practice.  As per the assurances, grantees shall agree to participate in the full term of the pilot program (2007-08, 2008-09, and 2009-10).
  19. Will grantees be required to submit data for both the eligible promising practice schools and the targeted schools?
    Yes. LEAs shall provide data from the eligible schools currently implementing the promising practice and the targeted schools that will be expanding the practice described in the application.

    The program specific assurances for this grant program require that as a condition of receiving funding pursuant to this chapter, an LEA selected to receive a grant shall agree to:

    • The evaluation process
    • Data collection
    • Reporting requirements established by the CDE and developed in collaboration with a partner independent research organization
    • Include in the grant application resources to be used in data collection [EC, Section 420 (e)]

    In addition, LEAs shall collect and provide statewide student identifiers (SSID) for all ELs in the participating schools for the purpose of data collection and analysis.
  20. What will data be used for?
    The legislation requires the Department to contract with an independent research organization to perform an evaluation of the pilot project based on a representative sample of 25,000 or more ELs from participating urban, suburban, and rural schools from various geographic regions throughout the state. Data obtained from participants of this grant program will be used in the evaluation and report of the pilot projects.
  21. Has a contractor been selected to perform the evaluation for the AB 2117 ELLPP?
    Yes. The contractor selected to perform the evaluation is Public Works, Inc. (Outside Source).
  22. What instrument will be used for the evaluation?
    The instruments used in the evaluation shall be developed by the contractor, Public Works, Inc., in conjunction with the CDE. The instruments shall incorporate requirements described in the LEA Request for Applications.
  23. What type of data will LEAs collect?
    LEAs will collect a variety of data on their granted EL promising practices, including but not limited to, local assessment data, classroom observations, and student and teacher interviews.
  24. What reports will need to be completed? What do these reports look like and when are they due?
    LEAs are required to supply the CDE with yearly fiscal reports of grant expenditures and fiscal narratives related to these expenditures. These reports may be viewed on the English Language Learners Pilot Program Web page at http://www.cde.ca.gov/pd/te/el/ellpp.asp.
  25. Is it acceptable to make changes to the EL promising practice budget based on need?
    Any changes to the granted EL promising practice budget must be submitted in writing to the CDE’s Professional Development Office for approval.
  26. What is the time period covered by the evaluation?
    The evaluation will gather data from the granted EL promising practices for three years; 2007-08, 2008-09, and 2009-10.
  27. Are LEAs allowed the flexibility to designate grant funds for the purchase of professional books, training binders, or training materials?
    Grant funds must be spent on activities, materials, and personnel described in the LEA’s original RFA narrative and budget. Again, any changes to the granted EL promising practice must be submitted in writing to the CDE’s Professional Development Office for approval.
  28. Are the FY 2008-09 grant funds available for carryover into FY 2009-10 for expenditure?
    No. Grant funds for FY 2008-09 must be expended by June 30, 2009. Any unspent funds must be returned to the CDE upon invoicing.
  29. Are the AB 2117 ELLPP funds part of the flexibility authorized under the education trailer bill Senate Bill 4 of the 2009-10 Third Extraordinary Session (SBX34) (Chapter 12, Statutes of 2009)?
    No. The AB 2117 ELLPP funds are not included in this flexibility, commonly referred to as “Tier III Flexibility” under SBX3 4.
Questions: Roxane Fidler | rfidler@cde.ca.gov | 916-323-4861 
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