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Ltr1-09: APTFR

California Department of Education
Official Letter
California Department of Education
Official Letter

September 30, 2009

Dear County Superintendents of Schools, Auditors, and Treasurers:


This apportionment, in the amount of $1,425,000, is made from funds provided in Schedule (2) of Item 6110-240-0001, Advanced Placement Examination Fees Program (AP), of the Budget Act of 2009 (Chapter 1, Statutes of 2009, Third Extraordinary Session) as amended by Assembly Bill 1 of the Fourth Extraordinary Session (Chapter 1, Statutes of 2009). Pursuant to the provisions of California Education Code (EC) Section 42605, the Advanced Placement program funds may be used for any educational purpose.

County superintendents of schools are requested to immediately inform recipients of this apportionment. Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. To view the schedule of apportionment, please visit the California Department of Education (CDE) Categorical Programs Web page at For standardized account code structure coding, use Resource Code 0000, Unrestricted, and Revenue Object Code 8590, All Other State Revenue.

EC Section 42605, added by Senate Bill 4 of the Third Extraordinary Session (Chapter 12, Statutes of 2009), authorizes complete flexibility by a school district, county office of education, and charter school in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2012-13 for numerous budget items, including the funds for the Advanced Placement Examination Fees Program which were previously allocated as unrestricted. EC 42605 also provided that funds for the programs made flexible be allocated in 2009-10 through 2012-13 based on the relative share that each local educational agency (LEA) received of funds allocated for the 2008-09 fiscal year. In July 2009, EC 42605 was amended by Assembly Bill 2 of the Fourth Extraordinary Session (Chapter 2, Statutes of 2009) to change the base year for the Advanced Placement program and seven other programs from 2008-09 to   2007-08.

This apportionment provides 100 percent of each LEA’s 2009-10 Advanced Placement Examination Fees Program entitlement. These entitlements were calculated based on the relative share that each LEA received of 2007-08 program funds, then reduced to reflect state funding reductions of -0.32 percent due to the decline in state attendance and the funding reduction in Control Section 12.42 of the budget act. Control Section 12.42 reduced the amount of funding in the 2009-10 budget item by 19.8 percent. (The 2008-09 budget item was reduced by 15.4 percent.) Accordingly, the funding that LEAs are receiving in 2009-10 is 5.6 percent below the funding received for 2008-09.

Charter schools that receive funding through the Charter School Categorical Block Grant (CSCBG) are not eligible to receive funds from the Advanced Placement Examination Fees Program because it is included in the statutory list of programs for which block-grant funded charter schools may not apply separately. Charter schools that are not participating in the charter school block grant funding model will receive their funding for this program through their chartering agency.

If you have any questions regarding this apportionment, please contact Janice Huarte, Fiscal Analyst, Categorical Programs Unit, at 916-322-9128 or by e-mail at [Note, the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at].



Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

Last Reviewed: Tuesday, January 19, 2016

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