Ltr1-08: Arts and Music Block Grant
December 19, 2008
Dear County Superintendents of Schools, Auditors, and Treasurers:
NOTICE OF THE FIRST APPORTIONMENT FOR
THE ARTS AND MUSIC BLOCK GRANT
FISCAL YEAR 2008-09
This apportionment, in the amount of $54,878,752, is made from funds provided in Item 6110-265-0001 of the Budget Act of 2008 (Chapter 268, Statutes of 2008), as amended by Assembly Bill (AB) 88 (Chapter 269, Statutes of 2008) for the purpose of providing block grants to school districts, direct-funded charter schools, state special schools, and county offices of education to support standards-aligned arts and music instruction in kindergarten and grades one through twelve, inclusive.
The amount paid in this apportionment reflects 50 percent of the estimated entitlement for each recipient. The estimated entitlement is based on a rate of $17.58 per pupil enrolled in kindergarten and grades one through twelve as reported in the October 2007 California Basic Educational Data System (CBEDS) enrollment collection, with minimum funding of $2,228 for school sites with 20 or fewer students and $3,564 for school sites with more than 20 students. Final entitlements will be calculated after October 2008 enrollment data are certified in spring 2009.
To view the schedule of apportionment showing, by county, the payment to each county office, school district, and direct-funded charter school, as well as other data used in the apportionment calculations, please visit the California Department of Education’s (CDE) Categorical Programs Web site at http://www.cde.ca.gov/fg/aa/ca/.
Funds are allocated to the recipients to be used as provided in the 2008 Budget Act to support standards-aligned instruction in arts and music (i.e., visual and performing arts). Funds may be used for: (1) hiring additional staff and for ongoing support of staff hired under the grant program; (2) purchase of new or used materials, books, supplies, and equipment; and (3) implementing or increasing staff development opportunities. These funds are ongoing and are to supplement, not supplant, existing resources for arts and music. There is no deadline for the expenditure of these funds and therefore they may be carried over to a future fiscal year.
For fiscal year 2008-09 funding, local educational agencies (LEAs) are required to distribute funds received for this program to all school sites on the same basis as the entitlement was calculated as described above except as follows.
If the governing board of a recipient elects not to allocate funds to school sites in the amounts required as specified above, the governing board must:
- Adopt a resolution to that effect at a public meeting, specifying how the funds are to be allocated among school sites and throughout the district including the reasons for the allocations, and
- Prior to the public meeting, inform school site councils, school-wide advisory groups, or school support groups, as appropriate, of the contents of the proposed resolution and the time and location where the resolution is proposed to be adopted.
A detailed list providing each LEA’s estimated school level entitlement, in addition to the apportionment schedule showing the amount for each recipient, has been posted on CDE’s Categorical Programs Web site given above. Please note that these entitlement amounts are estimates based on October 2007 school site and enrollment data and will be adjusted to reflect those for October 2008.
As a condition of retaining or receiving funds, recipients are to submit a summary report to the CDE by February 2, 2009, with information on how these funds were expended or proposed to be expended and the number of pupils and grade levels served with this grant funding. Recipients that fail to submit the required summary report will not be paid subsequent apportionments and will be billed for the return of funds paid in this apportionment. Frequently asked questions and a suggested summary report template are available on the CDE’s Visual and Performing Arts Web site at http://www.cde.ca.gov/pd/ca/vp/index.asp.
Charter schools are eligible for these funds. The schedule of apportionment identifies the amount for direct-funded charter schools separate from the district or county amount. Funding associated with all other charter schools is included in the district or county amount. Charter schools that are new in the 2008-09 fiscal year are not included in this apportionment; they or their district or county office will receive 100 percent of their entitlement in the second apportionment (if the required summary report is submitted on time).
New direct funded charter schools can estimate their FY 2008-09 entitlement for purposes of completing the Summary Report by applying a per pupil rate of $17.58 per pupil enrolled in kindergarten and grades one through twelve as reported in the October 2008 CBEDS enrollment collection, with minimum funding of $2,228 for school sites with 20 or fewer students and $3,564 for school sites with more than 20 students.
Warrants will be mailed to county treasurers approximately four weeks from the date of this Notice. For standardized account code structure (SACS) coding, use Resource Code 6760, Arts and Music Block Grant, and Revenue Object Code 8590, All Other State Revenue. County superintendents of schools are requested to inform LEAs immediately of this apportionment.
If you have any questions concerning the program, expenditure of funds, or the reporting requirement, please contact
Nancy Carr, Visual and Performing Arts Consultant, Curriculum Leadership Unit, at 916-445-5669 or by e-mail at email@example.com [Note: the preceding contact information is no longer valid.] If you have any questions regarding the calculation of this apportionment, please contact Thi Huynh, Fiscal Consultant,
Office of Charter Apportionments and District Reorganization, at 916-322-4555 or by e-mail at firstname.lastname@example.org [Note: the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at email@example.com.]
Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch