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Ltr-08: CAHSEEIIS

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

November 12, 2008

Dear Select County Superintendents of Schools, Auditors, and Treasurers:

NOTICE OF THE APPORTIONMENT FOR THE
CALIFORNIA HIGH SCHOOL EXIT EXAMINATION
INTENSIVE INSTRUCTION AND SERVICES
FISCAL YEAR 2008-09

This apportionment, in the amount of $72,752,000, is made from funds provided in Item 6110-204-0001 of the Budget Act of 2008 (Chapter 268 as amended by Chapter 269, Statutes of 2008). The funds are to be used to assist pupils in passing the California High School Exit Examination (CAHSEE) by providing intensive instruction and services.

County superintendents of schools are requested to immediately inform school districts and direct-funded charter schools of this apportionment. Warrants will be mailed to county treasurers approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 7055, CAHSEE Intensive Instruction and Services, and Revenue Object Code 8590, All Other State Revenue.

The amount paid in this apportionment reflects 100 percent of each local educational agency’s (LEA’s) total entitlement to funds for CAHSEE Intensive Instruction and Services in 2008-09. The total entitlement for each LEA is based on the number of pupils in the classes of 2009 and 2010 who are required to pass the CAHSEE but have failed one or both parts. As required by statute, the California Department of Education (CDE) calculated funding at a rate of $520 per eligible pupil in the class of 2009. The remaining funds were calculated based on an equal amount per eligible pupil in the class of 2010, and the resulting rate was $142.71. The attached schedule provides for each LEA the portion of its entitlement that is based on eligible pupils in the class of 2009, the portion that is based on eligible pupils in the class of 2010, and the total entitlement.

Direct-funded charter schools applied individually for this program. We identify the amount for direct-funded charter schools separate from the district or county amount. All other charter schools applied through their authorizing agency, and funding associated with the charter school is included in the district or county amount

As a condition of receiving these funds, each LEA provided written assurance to the State Superintendent of Public Instruction (SSPI) that it shall accomplish all of the following:

  • Ensure that each eligible pupil receives an appropriate diagnostic assessment to identify that pupil’s areas of need.
  • Ensure that each pupil receives intensive instruction and services based on the results of the diagnostic assessment, and prior results on the CAHSEE.
  • Ensure that all pupils, who have not passed one or both parts of the CAHSEE by the end of grade twelve, or parents or legal guardians if the pupil is under the age of eighteen, are notified in writing at the last known address before the end of each school term of the availability of the services in sufficient time to register for or avail themselves of those services each term for two consecutive academic years thereafter and are notified of the right of a pupil to file a complaint regarding those services. In addition, the notice (compliance with California Education Code Section 48985) shall be posted in the school office and district office and on the Internet Web site of the school district, if applicable.
  • Ensure that all pupils who have not passed one or both parts of the CAHSEE by the end of grade twelve have the opportunity to receive intensive instruction and services as needed based on the results of the diagnostic assessment and prior results on the CAHSEE, as specified in the second item above, for up to two consecutive academic years after completion of grade twelve or until the pupil has passed both parts of the CAHSEE, whichever comes first. A school district shall employ strategies for intensive instruction and services that are most likely to result in these pupils passing the parts of the CAHSEE that they have not yet passed.
  • Ensure that all English learners who have not passed one or both parts of the CAHSEE by the end of grade twelve have the opportunity to receive intensive instruction and services including, but not limited to: (1) individual or small group instruction; (2) hiring of additional teachers; (3) purchasing, scoring, and reviewing diagnostic assessments; (4) counseling; (5) designing instruction to meet specific needs of eligible pupils; (6) appropriate teacher training to meet the needs of eligible pupils; (7) instruction in English language arts or mathematics, or both, that eligible pupils need to pass those parts of the CAHSEE not yet passed; and (8) the provision of instruction and services by a public or nonpublic entity, as determined by the LEA. In addition, ensure to include services to improve English proficiency as needed based on the results of the diagnostic assessment and prior results on the CAHSEE, as specified in the second item above, to pass those parts of the CAHSEE not yet passed, for up to two consecutive academic years after completion of grade twelve or until the pupil has passed both parts of the CAHSEE, whichever comes first. A school district shall employ strategies for intensive instruction and services that are most likely to result in these pupils passing the parts of the CAHSEE that they have not yet passed.
  • Demonstrate that funds will be used to supplement and not supplant existing services.
  • Provide to the SSPI, in a manner and by a date determined by the Superintendent, the number of eligible pupils at each high school in the school district.
  • Submit an annual report to the SSPI and the appropriate county superintendent of schools, in a manner determined by the SSPI, that describes the manner and frequency in which eligible pupils were notified of the intensive instruction and services provided, the number of pupils serviced for each type of service provided, and the number of pupils in the school district who successfully pass the CAHSEE by each type of service provided.

Once the LEA receives its funds, there are no restrictions with regard to allocating a per pupil, per school site, or per class amount, in the course of the LEA satisfying the above conditions for receipt of such funds.

Intensive instruction and services may include, but are not limited to, all of the following:

  • Individual or small group instruction
  • Hiring of additional teachers
  • Purchasing, scoring, and reviewing diagnostic assessments
  • Counseling
  • Designing instruction to meet specific needs of eligible pupils
  • Appropriate teacher training to meet the needs of eligible pupils
  • Instruction in English language arts or mathematics, or both, that eligible pupils need to pass those parts of the CAHSEE not yet passed
  • The provision of instruction and services by a public or nonpublic entity, as determined by the LEA. .

For additional information about resources provided by the CDE to help prepare students for success on the CAHSEE, please visit our Web site at http://www.cde.ca.gov/ta/tg/hs/resources.asp.

If you have any questions concerning the program, expenditure of funds, or amount of this apportionment, please contact Bruce Little, Education Research and Evaluation Consultant, California High School Exit Examination Office, at 916-319-0362 or by e-mail at blittle@cde.ca.gov. If you have any questions regarding the payment process, please contact Wendi McCaskill, Fiscal Consultant, Categorical Allocation and Audit Resolution Unit, at 916-323-6191 or by e-mail at wmccaskill@cde.ca.gov [Note, the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at jbriggs@cde.ca.gov.].

Sincerely,

 

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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