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Ltr3-08: CALSAFE

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

May 29, 2009

Dear Select County Superintendents of Schools, Auditors, and Treasurers:

NOTICE OF THE THIRD APPORTIONMENT FOR THE
CALIFORNIA SCHOOL AGE FAMILIES EDUCATION PROGRAM
FISCAL YEAR 2008-09

This apportionment, in the amount of $17,760,610, is made from funds provided in Item 6110-198-0001, California School Age Families Education (Cal-SAFE) Program, of the Budget Act of 2008, Chapters 268 and 269, Statutes of 2008, as amended by Senate Bill 4 of the Third Extraordinary Session, Chapter 12, Statutes of 2009 (SBX3 4).

County superintendents of schools are requested to immediately inform recipients of this apportionment. Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. To view the schedule of apportionment, please visit the California Department of Education (CDE) Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/.

California Education Code Section 42605, added by SBX3 4, authorizes complete flexibility by a school district, county office of education, and charter school in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2012-13 for numerous budget items, including the funds formerly restricted to the Cal-SAFE Program. School districts, county offices of education, and charter schools may now use the funds formerly restricted to this program for any educational purpose. Program and funding requirements as otherwise provided in statute, regulation, and budget act provisional language associated with the funding are not in effect. The funds are therefore unrestricted and should be accounted for as such. Despite the relatively late timing of SBX3 4, the legislation impacts the entire 2008-09 fiscal year; therefore, any funds allocated in previous 2008-09 apportionment(s) for this budget item are also unrestricted.

For standardized account code structure coding, use Resource Code 0000, Unrestricted, and Revenue Object Code 8590, All Other State Revenue. If you wish to continue to record activities related to these funds, for 2008-09 only, in Resource Codes 6091, 6092, and 6093 and Revenue Object Code 8590, please review the additional guidance provided in the CDE’s letter dated April 17, 2009, in the section entitled “Accounting Issues Unique to 2008-09” beginning on page 11. This letter contains in-depth guidance on accounting for the funds and balances made unrestricted pursuant to the flexibility provisions of SBX3 4, and is available on the CDE Web page at http://www.cde.ca.gov/fg/ac/co/.

EC 42605 also requires that Cal-SAFE funds be allocated in 2009-10 through 2012-13 based on the relative amount that each local educational agency (LEA) received of   Cal-SAFE funds allocated for the 2008-09 program. The CDE anticipates, however, that clean-up legislation will be enacted in summer 2009 to change the base funding year for Cal-SAFE to 2007-08. If enacted, this means that final 2008-09 entitlements would be calculated based on the relative amount that each LEA received of 2007-08 Cal-SAFE funds.

This apportionment is based on fiscal year 2008-09 First Period data reported on Cal-SAFE Forms A, B, C, and D and, unless subject to a cap, constitutes 80 percent of the estimated annual earnings for each local education agency (LEA) for fiscal year     2008-09 less any amounts apportioned previously. The total of each LEA’s current and prior apportionments is capped at the level of its 2008-09 entitlement calculated on 2007-08 base year data.

If you have questions regarding the program, please contact Nancy Christophel, Analyst, School Health Connections and Healthy Start Office, at 916-319-0541 or by e-mail at nchristo@cde.ca.gov. If you have questions regarding this apportionment, please contact Christina Schlueter, Analyst, School Fiscal Services Division, at 916-324-9806 or by e-mail at cschlueter@cde.ca.gov [Note, the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at jbriggs@cde.ca.gov.].

Sincerely,

 

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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