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Ltr-11: K-3 CSR

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

July 25, 2011

Dear County Superintendents of Schools:

NOTICE OF THE FINAL APPORTIONMENT FOR THE
KINDERGARTEN AND GRADES ONE THROUGH THREE
CLASS SIZE REDUCTION PROGRAM
FISCAL YEAR 2011-12
(AMOUNTS DEFERRED FROM FISCAL YEAR 2010-11)

This apportionment, in the amount of $556,700,272, is made from funds provided in Section 40 of Chapter 724, Statutes of 2010, in support of the Kindergarten and Grades One through Three Class Size Reduction (K-3 CSR) Program.

Beginning in fiscal year 2010-11, letters of apportionment from the California Department of Education’s (CDE) School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents are being notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contained a link to the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/ where, under the program name and fiscal year 2011-12, the letter and schedule for this apportionment are posted. The CDE requested that the e-mail be forwarded to the school districts and charter schools in the county.

Direct-funded and locally funded charter schools that applied for the K-3 CSR Program on their own behalf are listed separately on the apportionment schedule. Funding for locally funded charter schools that did not apply on their own behalf is included in the authorizing entity’s entitlement if that entity included the charter school’s data on its 2010‑11FormJ‑7CSR.

Only those school districts and charter schools that applied for fiscal year 2008-09 funding by January 31, 2009, are eligible to receive 2010-11 program funds. Their finding is capped by the number of classes they applied for on their 2008-09 Operations Applications.

The apportionment for each school district or charter school is based on actual enrollment in participating classes as submitted on the Form J‑7CSR, less any amounts received in the December 2010 Advance Apportionment and February 2011 Provisional Apportionment. Funds are apportioned at $1,071 per pupil in an Option 1 class (full day), and at $535 per pupil in an Option 2 class (half day).

Some school districts and charter schools submitted their Form J-7CSR in a manner that could not be processed. Those entities that did not submit a certified revision to the CDE by Friday, June 17, 2011, are not included in this apportionment. The affected school districts and charter schools must ensure that a revised certified 2010-11 Form J-7CSR is received by CDE by February 21, 2012 in order to receive funding in the Revised Final Apportionment scheduled for April 2012, and avoid having their 2010-11 funding recovered as an offset to their principal apportionment payment.

Senate Bill (SB) 70 requires that 2011-12 categorical funding allocations to school districts that were basic aid in fiscal year 2010-11 be reduced by the lesser of: (1) the district’s 2010-11 total revenue limit subject to the deficit factor, calculated as of the 2010-11 certified second principal apportionment, multiplied by 8.92 percent or (2) the amount of the district’s excess taxes. In implementation of SB 70, we have reduced the amount paid to basic aid districts in this apportionment. The apportionment reduction for basic aid school districts applies to fiscal year 2011-12 only and their entitlement to funds in subsequent years for these programs will not be affected. To view the list of basic aid districts and the total amount to be reduced from their 2011-12 categorical funding allocations, please go to the CDE Web page at http://www.cde.ca.gov/fg/aa/ca/documents/basicaidcut2011.xls.

This apportionment also includes recoveries for the following overpayments:

  • Per Section 35 of Chapter 724, Statutes of 2010, the K-3 CSR appropriation of funds deferred from 2009-10 to 2010-11 was cut from $570 million to $230million (a$340 million decrease). The cut was enacted subsequent to the July 2010 Final Apportionment, resulting in funds for the 2009-10 K-3 CSR Program being overspent by almost $50 million (after accounting for savings). CDE is proportionately reducing 2009-10 program entitlements and recovering funds accordingly. The CDE recovered $49,221,932 in the February 2011 Provisional Apportionment. Some school districts and charter schools did not have sufficient funds in their provisional payment, however, to recover their full share of the overpayment, and thus $360,345 is being recovered in this payment for this purpose.
  • 2006-07 K‑3CSR Program funds that were overpaid to one school district based on submission of a revised final claim form.

As a result of these recoveries, the net final payment is $556,210,678.

Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 1300, Class Size Reduction, Grades K-3, and Revenue Object Code 8434, Class Size Reduction, GradesK-3. School districts and charter schools should record the net current apportionment in Resource Code 1300.

If you have any questions regarding the K-3 CSR Program or this payment, please contact Rebecca Lee, Fiscal Consultant, Categorical Allocations and Management Assistance Office, by phone at 916‑324‑4533 or by e-mail at relee@cde.ca.gov.

Sincerely,

Jeannie Oropeza, Deputy Superintendent
Finance, Technology, and Administration Branch

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