June 2, 2008
Dear County Superintendents of Schools, Auditors, and Treasurers:
This apportionment, in the amount of $28,395,158, is made from federal funds provided to the State under Title III, Part A of the Elementary and Secondary Education Act of 1965 (ESEA) as amended by the No Child Left Behind (NCLB) Act of 2001 (PL 107-110) in support of grants awarded to eligible local educational agencies (LEAs) for Limited English Proficient students. The entitlement for each LEA is equal to the number of Limited English Proficient students submitted on the March 2006 R-30 Language Census Report multiplied by a rate of $95.00. This apportionment reflects 40 percent of the total entitlement to LEAs that have met the cash management thresholds.
Direct-funded charter schools must apply individually for this program. The amount for direct-funded charter schools is identified separate from the district or county amount. All other charter schools must apply through their authorizing agency and the associated funding is included in the district or county amount.
The United States Department of Education (ED) grant award number for this funding is T365A070005. The Catalog of Federal Domestic Assistance subprogram number is 84.365A. This grant award is subject to the provisions of Title III, Part A of the ESEA, and the federal Education Department General Administrative Regulations. The funding is appropriated in Item 6110-125-0890 of the Budget Act of 2007 (Chapter 171, Statutes of 2007). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14346.
This apportionment provides funding for LEAs’ 2007-08 programs. Under the federal Tydings Amendment, Section 421(B) of the General Education Provisions Act, 20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period (July 1, 2007, through September 30, 2008) shall remain available for obligation for an additional period of 12 months (up to September 30, 2009).
In order to comply with federal cash management requirements, LEAs must expend federal funds in a timely manner. Although the Tydings Amendment provides specific timelines governing the expenditure/encumbrance of program funds, federal guidelines discourage the release of additional funding to LEAs that have not spent the dollars previously apportioned. LEAs are therefore requested to minimize the time frame between receipt and expenditure of federal program funds. The California Department of Education (CDE) reviews the percentage of federal carry-over funds from prior fiscal years for each LEA and the release of future apportionments is being delayed for LEAs with significant balances.
Title 34 of the Code of Federal Regulations, Section 80.21(i), also requires that any interest earned by LEAs on federal dollars be returned to the ED. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:
Fiscal and Administrative Services Division
California Department of Education
1430 N Street, Suite 2213
Sacramento, CA 95814-5901
To ensure proper posting of payments, please include the program’s PCA number (PCA 14346) and identify the payment as “Federal Interest Returned.”
Warrants will be mailed to county treasurers approximately four weeks from the date of this Notice. For standardized account code structure (SACS) coding, use Resource Code 4203, NCLB: Title III, Limited English Proficiency Student Program, and Revenue Object Code 8290, All Other Federal Revenue. County superintendents of schools are requested to inform LEAs immediately of this apportionment.
To view the schedule of apportionment showing the list of school districts by county that generated each payment, please visit the CDE Categorical Programs Web site at http://www.cde.ca.gov/fg/aa/ca.
If you have any questions regarding the program or the amount of your apportionment, please contact Camille Marzion, Associate Governmental Program Analyst, Language Policy and Leadership Office, at 916-319-0249 or by e-mail at firstname.lastname@example.org [Note, the preceding contact information is no longer valid.]
If you have any questions regarding the payment process, please contact Shirley Burkett, Fiscal Analyst, Categorical Allocations and Audit Resolution Unit, at 916-323-1385 or by e-mail at email@example.com [Note, the preceding contact information is no longer valid and has been replaced by Karen Almquist,
Education Fiscal Services Assistant, Categorical Allocations & Audit Resolution, at 916-327-4406 or by e-mail at firstname.lastname@example.org.]
Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch