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Ltr3-07: MHSC

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

December 4, 2009

Dear Select County Superintendents of Schools and Treasurers:

NOTICE OF THE THIRD APPORTIONMENT FOR THE
MIDDLE AND HIGH SCHOOL SUPPLEMENTAL
COUNSELING PROGRAM
FISCAL YEAR 2007-08

This apportionment, in the amount of $5,852,618, is made from funds provided in Item 6110-108-0001, Middle and High School Supplemental Counseling Program, of the Budget Act of 2007 (Chapter 171, Statutes of 2007). Pursuant to Section 42 of Senate Bill 4 of the Third Extraordinary Session (Chapter 12, Statutes of 2009), local educational agencies (LEAs) may use these funds as unrestricted.

County superintendents of schools are requested to inform school districts and (LEAs) direct-funded charter schools immediately of this apportionment. To view the schedule of apportionment showing each LEA’s California Basic Educational Data System (CBEDS) enrollment, final entitlement, and current apportionment amount, please visit the California Department of Education (CDE) Categorical Programs Web site at http://www.cde.ca.gov/fg/aa/ca/mhcounseling.asp. School districts, district-authorized charter schools, and direct-funded charter schools authorized by county offices of education are eligible to receive funds from this program. Direct-funded charter schools applied individually, and we identify the amount for direct-funded charter schools separate from the district or county amount. Locally funded charter schools applied through their authorizing district and the funding associated with the charter school is included in the district amount.

Warrants will be mailed to county treasurers approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 0000, Middle and High School Supplemental Counseling Program, and Revenue Object Code 8590, All Other State Revenue.

For fiscal year 2007-08, school districts and direct-funded charter schools were required to apply for funds through the 2007-08 Consolidated Application, Part I. The due date for the 2007-08 Consolidated Application, Part I was June 30, 2007; however, this date was extended to October 31, 2007, to all participating school districts or charter schools that submitted a revised application.

This apportionment reflects the calculation of final entitlements, to fully allocate program funds, based on the enrollment of school districts and direct-funded charter schools that, by October 31, 2007, applied for funds and submitted to the CDE written assurances that they would meet the program’s statutory requirements. Estimated entitlements, calculated previously, were based on the enrollment of all school districts and charter schools that were eligible to apply for funds, irrespective of whether they did apply.

This payment represents the final entitlement less funds apportioned previously to each participant. The entitlement for each participating school district and direct-funded charter school is equal to its October 2006 CBEDS enrollment for grades seven through twelve times a rate of $70.79, with minimum funding levels of $5,227 for non-charter school sites with enrollment of 100 or fewer in grades seven through twelve, $10,453 for non-charter school sites with enrollment of 101 through 200 in grades seven through twelve, and $31,359 for non-charter school sites with enrollment of over 200 in grades seven through twelve.

California Education Code (EC) Section 42605, added by Senate Bill 4 of the Third Extraordinary Session (Chapter 12, Statutes of 2009), authorizes complete flexibility by a school district, county office of education, and charter school in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2012-13 for numerous budget items, including the funds formerly restricted to the Middle and High School Supplemental Counseling Program. LEAs that elect to continue to use Middle and High School Supplemental Counseling Program funds to provide counseling services to pupils can find frequently asked questions regarding the Middle and High School Supplemental Counseling Program on the CDE Web site at http://www.cde.ca.gov/ls/cg/mc/. For additional questions regarding a continuing program, please contact David Kopperud, Education Programs Consultant, Counseling, Student Support, and Service-Learning Office, at 916-323-1028 or by e-mail at dkopperud@cde.ca.gov.

If you have questions regarding this apportionment, please contact Marcie Gregory, Fiscal Consultant, Categorical Allocation and Audit Resolution Unit, at 916-324-4537 or by e-mail at mgregory@cde.ca.gov [Note: the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at jbriggs@cde.ca.gov.]

Sincerely,

 

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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