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Energy Planning Funds Draft Guidelines

Guidelines used to determine planning fund eligibility for the October application period. These guidelines have been revised and are no longer applicable. See note below.

Note: These guidelines are no longer applicable. See Energy Planning Funds Guidelines for the final eligibility criteria.

Energy Planning Funds

Eligible Local Educational Agencies (LEAs) have the option of requesting a portion of their fiscal year 2013–14 award for energy planning now, without submitting an expenditure plan to the California Energy Commission (Energy Commission). This option is only available for the fiscal year 2013–14 award of the Proposition 39 program and is intended to provide funds for planning activities from fiscal year 2013–14 through 2017–18. The application for Energy Planning Funds is due on November 1, 2013. A second application period will be available in January 2014. LEAs whose first year of Proposition 39 fund eligibility is in 2013–14 can only request planning funds in the 2013–14 fiscal year.

Allowed Planning Activities

The energy planning funds can only be spent on these two activities, with the corresponding funding limits:

Energy Planning Activities

Funding Limits

Screening and Energy Audits


Proposition 39 Program Assistance


The table below provides a detailed description of each activity and illustrates best practices cost guidance for screening and energy audits.

Eligibility of LEAs in Leased Facilities

(per Energy Commission DRAFT Guidelines, Second Revision External link opens in new window or tab.)

LEAs Located in Privately-owned Leased Facilities

If an LEA’s facility or building where the Proposition 39 program work will be applied is owned by a private entity and there is a lease agreement between the LEA and the building owner:

  • The LEA is eligible if all of the following requirements are met:
  1. The LEA pays the utility bills; and
  2. A separate meter exists for the facility or building where the planning work will be applied; and
  3. The LEA certifies it has received written approval from the building owner to conduct planning work or install energy project(s).
  • The LEA is not eligible if the building owner pays the utility bills.
Publicly-Owned Leased Facilities with Separate Meter

If an LEA’s facility or building where the planning work will be applied has a separate meter and is owned by another LEA and there is a lease agreement between the two LEAs:

  • Both LEAs are eligible for an award if there is a separate meter for the facility or building where the planning work will be applied.
Publicly-Owned Leased Facilities without Separate Meter

If an LEA’s facility or building where the planning work will be applied does not have a separate meter and is owned by a second LEA and there is a lease agreement between the two LEAs:

  • The two LEAs must coordinate to submit a combined request for a planning project.
Pre‐Expenditure Plan Approved Activities Description of Activity Best Practices Cost Guidelines


Energy Surveys

Data Analytics
Energy Surveys and Data Analytics may be used as tools to identify opportunities for energy efficiency projects at LEA facilities, such as those projects listed in Exhibit B in the DRAFT Guidelines External link opens in new window or tab., for which an Energy Commission calculator may be used to determine energy savings. No more than $0.02-$0.05 per gross1 square foot

Energy Audits

American Society of Heating, Refrigerating and Air‐Conditioning Engineers

(ASHRAE) Level 2 Energy Audit plus SIR as defined by the DRAFT Guidelines.
An ASHRAE Level 2 audit shall provide a review of the past 12 months of utility billing data and calculations of energy use intensity (EUI) and a walk-through of the facility.  The audits shall also provide a list of all energy efficiency projects recommended for implementation and shall include detailed project cost, energy savings calculations and financial analysis of proposed energy efficiency measures. The financial analysis shall provide a comprehensive understanding of the financial benefits of implementing the specific energy efficiency project recommendations and include a Savings to Investment Ratio (SIR) according to the DRAFT Guidelines External link opens in new window or tab.. No more than $0.15 - $0.20 per gross1 square foot


Proposition 39 Program Assistance If an LEA needs assistance completing the Proposition 39 program requirements, it may use part of the award for Proposition 39 program assistance activities.  For example, LEAs are required to provide electric and gas usage/billing data, complete benchmarking, and submit expenditure plans to receive energy efficiency funding under this program. Energy planning funds requested for Proposition 39 program assistance activities can be used to complete any of the required Proposition 39 program steps. N/A
Source: California Energy Commission
1 Gross means all the square footage inside the perimeter of exterior walls (less courtyards).
Maximum Energy Planning Award Funding Request

LEAs with award allocations of $433,000 or less may request up to 100 percent of their first year award, with a maximum of $130,000, for planning activities. LEAs with award allocations greater than $433,000 may request up to 30 percent of their first year award, with a maximum of $1,000,000, for planning activities.

LEAs that elect to receive two years of award funding in fiscal year 2013–14, may request up to one-half of the combined award. 

Unused Energy Planning Awards

Any unused energy planning funds may be applied toward energy project implementation approved as part of an expenditure plan.

If an LEA decides to request only a portion of its first year award for energy planning, the planning funding requested will be subtracted from the total award and the remaining funding will be available for energy project implementation through the expenditure plan process.

Retroactive Planning Projects

Proposition 39 funding may be used only to pay for energy planning activities occurring on or after July 1, 2013. If energy planning activities took place before July 1, 2013, those energy planning activities are not eligible for retroactive Proposition 39 funding.

Reporting Planning Activities and Expenditures

All LEAs shall report their planning activities and related expenditures as part of their first energy expenditure plan following planning work.

New Charter Schools Commencing Instruction in 2013–14 or Later

For new charter schools that commence instruction in fiscal year 2013–14 or later, energy planning funds for those new schools will be available in the first fiscal year of Proposition 39 funding eligibility, so long as prior year average daily attendance (ADA) counts are provided during the second principal apportionment reporting period. For example, a charter school that begins instruction in fiscal year 2013–14 can use fiscal year 2014–15 award funds for planning activities, provided 2013–14 ADA counts are available.

Questions:   Categorical Allocations and Management Assistance Unit | | 916-327-0538
Last Reviewed: Thursday, March 2, 2017
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