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Ltr6-08: SFSF

California Department of Education
Official Letter
California Department of Education
Official Letter

January 14, 2011

Dear County Superintendents of Schools:


This apportionment, in the amount of $5,818,169, is made to local educational agencies (LEAs) from federal funds provided to the state under the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111-05). These State Fiscal Stabilization Funds (SFSF) are one-time, with an intended use to avert layoffs of teachers and other personnel and further education reform in the key areas of teacher quality, standards and assessments, longitudinal data to improve instruction, and support struggling schools. The amount of SFSF funds available to kindergarten through grade twelve in fiscal year 2008–09 is $2.565 billion.

LEAs that applied for SFSF funding, completed the ARRA Section 1512 sixth quarterly report for the period ended December 31, 2010, and met cash management requirements, are included in this apportionment. The amount paid reflects 25 percent of each LEA’s total SFSF entitlement (for fiscal years 2008–09 and 2009–10), less any unexpended funds as of December 31, 2010, based on the Section 1512 sixth quarterly report. Cash management procedures were implemented in order to reduce the time elapsing between the LEAs’ receipt and disbursement of federal funds, pursuant to the cash management requirements under federal statute and regulations.

Beginning in fiscal year 2010–11, letters of apportionment from the California Department of Education’s (CDE) School Fiscal Services Division are no longer mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contains a link to the CDE Categorical Programs, SFSF Web page at where the letter and schedule for this apportionment is posted. The CDE requests that the e-mail be forwarded to all LEAs in the county, including direct funded charter schools, to immediately inform them of this apportionment.

Warrants will be mailed to each county treasurer within approximately two weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 3200, ARRA – State Fiscal Stabilization Fund, and Revenue Object Code 8290, All Other Federal Revenue. The California sub-allocation (pass-through) number is Program Cost Account (PCA) 25008.

Entitlement Calculations

The basis to distribute the $2.565 billion is: (1) determine each LEA’s share of the categorical program reductions per Section 34 of Senate Bill 4 (Chapter 12, Statutes of 2009, Third Extraordinary Session, SBX3 4), and (2) determine an amount, by LEA, based on the deficit factor applied to general purpose funds (revenue limits) for the remaining funds. Note, reductions in state allocations are simply the basis of determining the distribution. These are federal funds and the federal requirements described below govern their use.

Categorical Program Reductions
Entitlements were calculated by determining the total reduction in each LEA’s funding under the various categorical programs for which 2008–09 appropriations were reduced by Section 34 of SBX3 4.

Revenue Limit Reductions
Entitlements for school districts and county offices of education were calculated by determining the difference between the 2008–09 P-2 State Aid for Revenue Limit using the statutory deficit factor of 0.92156 and what the Revenue Limit would have been with a deficit factor of 0.9674. Charter School Block Grant rates were calculated by applying this same deficit factor; rates are $5,727 for kindergarten through grades three, $5,814 for grades four through six, $5,983 for grades seven through eight, and $6,942 for grades nine through twelve. Charter school entitlements are the difference between the General Purpose Entitlements using these rates and the 2008–09 P-2 General Purpose Entitlement amount. Locally funded charter schools applied through their authorizing agency, and funding associated with the charter school is included in the authorizing district or county amount.

Please note that the entitlement amounts may differ from those posted for prior apportionments; the earlier amounts were preliminary entitlements used before complete and actual data were available. Detailed spreadsheets showing the funding reduction in each of the categorical and general purpose programs are available at

Use of Funds

SFSF funds may be used by LEAs for any activity authorized under the following:
(1) Elementary and Secondary Education Act of 1965, including Impact Aid, (2) Individuals with Disabilities Education Act, (3) Adult Education and Family Literacy Act, or (4) Carl D. Perkins Career and Technical Education Act of 2006. All LEAs should review the ARRA Web site at, U.S. Department of Education SFSF Guidance at, and Using ARRA Funds to Drive School Reform and Improvement

Pursuant to SFSF Guidance, all SFSF funds are available for obligation until September 30, 2011.

LEA Reporting

LEAs are required to comply with assurances that were included in the SFSF application. This includes assisting the state in the areas of education reform and meeting annual reporting requirements (ARRA Section 1408).

LEAs must submit quarterly reports that cover cumulative activities from the beginning of the grant period. It is anticipated that the next report will cover the quarter ending March 31, 2011. At a minimum, LEAs should anticipate reporting: (1) the total amounts of ARRA funds received; (2) amounts of ARRA grant funds expended on or obligated to projects or activities; (3) the name, description, and evaluation of the project or activity’s completion status; (4) an estimate of the number of jobs that were saved or created with the ARRA funds; and (5) for infrastructure investments, the purpose, total cost, and rationale for funding the investment and the name and contact information of the person to contact regarding the project. We recommend LEAs review reporting guidelines issued by the Office of Management and Budget and the U.S. Department of Education (ED) (Section 1512(c) and (f) of the ARRA)

Grant Award

The ED award number for this apportionment is S394A090005. The Catalog of Federal Domestic Assistance subprogram number is 84.394A (State Fiscal Stabilization Fund – Education Grants, Recovery Act).

Title 34 of the Code of Federal Regulations (CFR), Section 80.21(i), requires that any interest earned by LEAs on federal dollars be returned to the ED promptly, but at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA 95851

To ensure proper posting of payments, please include the program’s PCA number (PCA 25008) and identify the payment as “Federal Interest Returned.”

Each recipient and subrecipient awarded funds made available under the ARRA must promptly refer to the ED’s Office of Inspector General any credible evidence that a principal officer, employee, agent, contractor, subrecipient, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. Information about the Office of Inspector General Hotline is available at

If you have general questions regarding ARRA please contact the Government Affairs and Charter Development Branch by phone at 916-319-0821 or by e-mail at For questions related to this apportionment, or fiscal questions related to the reduction in categorical programs, please contact Thi Huynh, Fiscal Consultant, School Fiscal Services Division, by phone at 916-324-4555, or by e-mail at For SFSF fiscal questions related to the reduction in revenue limits, please contact Elizabeth Dearstyne, Fiscal Consultant, Principal Apportionment and Special Education Unit, by phone at 916-327-0398 or by e-mail at For questions on the calculation of individual amounts shown in the State Fiscal Stabilization Fund Entitlements, please contact the person identified on the entitlement schedule.


Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

Last Reviewed: Monday, August 25, 2014

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