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Ltr4-09: SFSF

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

January 14, 2011

Dear County Superintendents of Schools:

NOTICE OF THE FOURTH APPORTIONMENT FOR THE
STATE FISCAL STABILIZATION FUND OF THE
AMERICAN RECOVERY AND REINVESTMENT ACT (PL 111-05)
FISCAL YEAR 2009–10

This apportionment, in the amount of $32,216,423, is made to local educational agencies (LEAs) from federal funds provided to the state under the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111-05). These State Fiscal Stabilization Funds (SFSF) are one-time, with an intended use to avert layoffs of teachers and other personnel and further education reform in the key areas of teacher quality, standards and assessments, longitudinal data to improve instruction, and support struggling schools. The amount of SFSF funds available to kindergarten through grade twelve for fiscal year 2009–10 is $354 million.

LEAs that applied for SFSF funding, completed the ARRA Section 1512 sixth quarterly report for the period ended December 31, 2010, and met cash management requirements are included in this apportionment. The amount paid reflects 25 percent of each LEA’s total SFSF entitlement (for fiscal years 2008–09 and 2009–10), less any unexpended funds as of December 31, 2010, based on the Section 1512 sixth quarterly report, and funds paid in the SFSF sixth apportionment for the fiscal year 2008–09 funding, per the notice of apportionment dated January 14, 2011. Cash management procedures were implemented in order to reduce the time elapsing between the LEAs’ receipt and disbursement of federal funds, pursuant to the cash management requirements under federal statute and regulations.

Beginning in fiscal year 2010–11, letters of apportionment from the California Department of Education’s (CDE) School Fiscal Services Division are no longer mailed to the county superintendents of schools. Instead, county superintendents are notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contains a link to the CDE Categorical Programs, SFSF Web page at http://www.cde.ca.gov/fg/aa/ca/arra.asp where the letter and schedule for this apportionment are posted. The CDE requests that the e-mail be forwarded to all LEAs in the county, including direct funded charter schools, to immediately inform them of this apportionment.

Warrants will be mailed to each county treasurer within approximately two weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 3200, ARRA – State Fiscal Stabilization Fund, and Revenue Object Code 8290, All Other Federal Revenue. The California sub-allocation (pass-through) number is Program Cost Account (PCA) 24997.

Entitlements were calculated based on each LEA’s share of funding reductions made to seven categorical programs for fiscal year 2008–09, totaling $355 million, pursuant to Assembly Bill 3 (Chapter 3, Statutes of 2009, Fourth Extraordinary Session), as amended by Assembly Bill 56 (Chapter 31, Statutes of 2009, Third Extraordinary Session), and a California Department of Finance letter issued under Control Section 28 of the Budget Act of 2009. Note that reductions in state allocations are simply the basis of determining the distribution of SFSF funds; these are federal funds, and the federal requirements described below govern their use.

A detailed spreadsheet showing the funding reductions in the seven categorical programs included in the entitlement calculation are posted at http://www.cde.ca.gov/fg/aa/ca/arra.asp.

Use of Funds

SFSF funds may be used by LEAs for any activity authorized under the following:
(1) Elementary and Secondary Education Act of 1965, including Impact Aid, (2) Individuals with Disabilities Education Act, (3) Adult Education and Family Literacy Act, or (4) Carl D. Perkins Career and Technical Education Act of 2006. All LEAs should review the ARRA Web site at http://www.cde.ca.gov/ar/, U.S. Department of Education SFSF Guidance at http://www.ed.gov/programs/statestabilization/applicant.html, and Using ARRA Funds to Drive School Reform and Improvement http://www.ed.gov/policy/gen/leg/recovery/guidance/uses.doc.

Pursuant to SFSF Guidance, all SFSF funds are available for obligation until September 30, 2011.

LEA Reporting

LEAs are required to comply with assurances that were included in the SFSF application. This includes assisting the State in the areas of education reform and meeting annual reporting requirements (ARRA Section 1408).

LEAs must submit quarterly reports that cover cumulative activities from the beginning of the grant period. It is anticipated that the next report will cover the quarter ending March 31, 2011. At a minimum, LEAs should anticipate reporting: (1) the total amounts of ARRA funds received; (2) amounts of ARRA grant funds expended on or obligated to projects or activities; (3) the name, description, and evaluation of the project or activity’s completion status; (4) an estimate of the number of jobs that were saved or created with the ARRA funds; and (5) for infrastructure investments, the purpose, total cost, and rationale for funding the investment and the name and contact information of the person to contact regarding the project. We recommend LEAs review reporting guidelines issued by the Office of Management and Budget and the U.S. Department of Education (ED) (Section 1512(c) and (f) of the ARRA).

Grant Award

The ED award number for this apportionment is S394A090005. The Catalog of Federal Domestic Assistance subprogram number is 84.394A (State Fiscal Stabilization Fund – Education Grants, Recovery Act).

Title 34 of the Code of Federal Regulations, Section 80.21(i), requires that any interest earned by LEAs on federal dollars be returned to the ED promptly, but at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA 95851

To ensure proper posting of payments, please include the program’s PCA number (PCA 24997) and identify the payment as “Federal Interest Returned.”

Each recipient and subrecipient awarded funds made available under the ARRA must promptly refer to the ED’s Office of Inspector General any credible evidence that a principal officer, employee, agent, contractor, subrecipient, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. Information about the Office of Inspector General Hotline is available at http://www.ed.gov/about/offices/list/oig/hotline.html.

If you have general questions regarding ARRA please contact the Government Affairs and Charter Development Branch by phone at 916-319-0821 or by e-mail at arra@cde.ca.gov. For questions related to this apportionment or fiscal questions related to the reduction in categorical programs, please contact Thi Huynh, Fiscal Consultant, School Fiscal Services Division, by phone at 916-324-4555 or by e-mail at thuynh@cde.ca.gov. For questions on the calculation of individual amounts shown in the State Fiscal Stabilization Fund Entitlements, please contact the person identified on the entitlement schedules at http://www.cde.ca.gov/fg/aa/ca/arra.asp.

Sincerely,

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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