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Ltr1-07: Small School District & COE Bus Repl

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

July 31, 2008

Dear Select County Superintendent of Schools, Auditors, and Treasurers:

NOTICE OF THE FIRST APPORTIONMENT FOR THE
SMALL SCHOOL DISTRICT AND COUNTY OFFICE OF EDUCATION
BUS REPLACEMENT PROGRAM
FISCAL YEAR 2007-08

This apportionment, in the amount of $1,440,975, is made from funds provided by Schedule (2) of Item 6110-111-0001 of the Budget Act of 2007 (Chapter 171, Statutes of 2007) for the purchase of replacement buses for small school districts and county offices of education as provided by California Education Code sections 42290-42293, 42301.1, and 42303. Bus replacement funds are paid in two installments. The first 25 percent is paid after qualifying for funds and the remaining 75 percent is paid after receipt of the new bus and disposal of the old bus. This apportionment represents the first 25 percent payment for all of the local educational agencies included on the apportionment schedule. 

Eligibility for bus replacement funds is limited to buses manufactured prior to 1992. The allocation of funds uses ranking methods based on "excess age" and mileage, or condition of the bus, as specified in the program information manual dated January 2008.

To view the schedule of apportionment, please visit the California Department of Education (CDE) Categorical Programs Web site at http://www.cde.ca.gov/fg/aa/ca/.

Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 7235, Transportation: School Bus Replacement, and Revenue Object Code 8590, All Other State Revenue.

If your district will be unable to use these funds, please notify CDE immediately in order to give another agency the opportunity to participate in the program.

Bus replacement award recipients are responsible for completing the Request for Final Apportionment document upon receipt of the new bus and disposal of the old bus in order to receive the remaining 75 percent payment. This form is available at http://www.cde.ca.gov/fg/fo/r14/documents/final07busrepl.xls and must be submitted to CDE by March 31, 2010.

If you have any questions regarding this apportionment, please contact Christina Schlueter, Analyst, Categorical Programs Unit, at 916-324-9806 or by e-mail at cschlueter@cde.ca.gov [Note: the preceding contact information is no longer valid and has been replaced by Tonya Holmes, Fiscal Analyst, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6028 or by e-mail at tholmes@cde.ca.gov.]

Sincerely,

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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