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Ltr1coe-09: School Safety & Violence Prevention

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

July 27, 2009

Dear County Superintendents of Schools, Auditors, and Treasurers:

NOTICE OF THE FIRST APPORTIONMENT FOR THE CARL WASHINGTON
SCHOOL SAFETY AND VIOLENCE PREVENTION ACT PROGRAM
GRADES EIGHT THROUGH TWELVE
FISCAL YEAR 2009-10
(AMOUNTS DEFERRED FROM FISCAL YEAR 2008-09)

This apportionment, in the amount of $846,000, is made to county offices of education (COEs) from funds provided in Section 34(a)(9) – School Safety Block Grant, of Assembly Bill 519 (Chapter 757, Statutes of 2008), as amended by Senate Bill 4 of the 2009-10 Third Extraordinary Session, Chapter 12, Statutes of 2009 (SBX3 4).

The 2008-09 program entitlements for COEs were calculated by first using the original 2008-09 budget for the program to provide an equal dollar amount of funding for each pupil in grades eight through twelve, using the October 2007 California Basic Educational Data System enrollment counts, with a minimum allocation of $5,000 per school site or $10,000 per local educational agency (LEA), whichever is greater, and then proportionately reducing the resulting amount based on the budget item reduction pursuant to SBX3 4.

This apportionment is being paid to county offices of education that indicated on the 2008-09 Consolidated Application Part I their intent to participate in the School Safety and Violence Prevention program.

California Education Code (EC) Section 42605, added by SBX3 4, authorizes complete flexibility by a school district, COE, and charter school in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2012-2013 for numerous budget items, including the funding formerly restricted to the School Safety and Violence Prevention program. School districts, COEs, and charter schools may now use the funds formerly restricted to this program for any educational purpose. Program and funding requirements as otherwise provided in statute, regulation, and budget act provisional language associated with the funding are not in effect. The funds are therefore unrestricted and should be accounted for as such.

For standardized account code structure (SACS) coding, use Resource Code 0000, Unrestricted, and Revenue Object Code 8590, All Other State Revenue. If you wish to continue to record activities related to these funds, for 2008-09 only, in Resource Code 6405, School Safety & Violence Prevention, Grades 8-12, and Revenue Object Code 8590, please review the additional guidance in CDE’s letter titled Fiscal Issues Relating to Budget Reductions and Flexibility Provisions, dated April 17, 2009, in the section “Accounting Issues Unique to 2008-09,” beginning on page 11. This letter contains in-depth guidance on accounting for the funds and balances made unrestricted pursuant to the flexibility provisions of SBX3 4; it is available at http://www.cde.ca.gov/fg/ac/co/.

Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice.

To view the schedule of apportionment, please visit the CDE Categorical Programs Web site at http://www.cde.ca.gov/fg/aa/ca/ssvpp.asp.

If you have any questions regarding the program, please contact Kelli Omoto-Lee, Program Analyst, Safe and Healthy Kids Program Office, at 916-319-0195 or by e-mail at komoto@cde.ca.gov. If you have any questions regarding this apportionment, please contact Nancy Cook, Fiscal Analyst, Categorical Allocations and Audit Resolution Office, at 916-324-4549 or by e-mail at ncook@cde.ca.gov [Note, the preceding contact information is no longer valid.]

Sincerely,

Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch

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