November 17, 2011
Dear County Superintendents of Schools:
This apportionment, in the amount of $132,154,529, is made from federal funds provided to the state under Title I, Part A, Improving Basic Programs Operated by Local Educational Agencies, of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) (Public Law 107‑110). Title I, Part A funds are apportioned to local educational agencies (LEAs) to provide supplementary academic support and educational services to students who are failing or most at-risk of failing to meet the state standards in core academic subjects.
The amount paid to each LEA in this apportionment was determined based on information reported by the LEA in the Cash Management Data Collection (CMDC) system. The federal cash management threshold was then applied to the information that LEAs reported in October 2011. As such, each LEA’s payment is equal to 25 percent of its Title I, Part A entitlement minus the reported cash balance as of October 31, 2011, subject to a maximum payment equal to the unpaid entitlement amount. The California Department of Education (CDE) implemented the CMDC in October 2010 for Title I, Part A in order to reduce the time elapsing between the receipt and disbursement of federal funds, pursuant to the cash management requirements under federal statute and regulations. More details on the CMDC are posted at http://www.cde.ca.gov/fg/aa/cm/.
LEAs have the option to consolidate and use Title I, Part A funds with other federal, state, and local funds for schoolwide programs pursuant to Section 1114 of the ESEA and Title 34 of the Code of Federal Regulations (CFR), Part 200, Subpart A, sections200.25 through 200.29. Additional information such as program purposes, eligibility of schools, core elements, components, and benefits of a schoolwide program, is posted on the CDE Schoolwide Programs Web page at http://www.cde.ca.gov/sp/sw/rt/.
The United States Department of Education (ED) award number for this apportionment is S010A100005. The Catalog of Federal Domestic Assistance subprogram number is 84.010 (Title I Grants to Local Educational Agencies). The funding is appropriated in Schedule (4) of Item 6110-134-0890 of the Budget Act of 2010 (Chapter 712, Statutes of 2010). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14329.
This grant award is subject to the provisions of Title I and Title IX of the ESEA, as applicable, and the General Education Provisions Act. This grant is also subject to the Title I regulations in Part 200 of Title 34 of the CFR, the General Provisions in 34 CFR Part 299, and the Education Department General Administrative Regulations in 34 CFR parts 76 (except for 76.650‑76.662, Participation of Students Enrolled in Private Schools), 77, 80-82, 85, and 86. Regulations regarding Participation of Eligible Children in Private Schools are found in 34 CFR sections 200.62 - 200.67.
An LEA whose LEA plan is approved after the start of the fiscal year 2010-11 may charge to this program only those costs incurred subsequent to substantial approval of the plan by the State Board of Education. Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, any funds that are not obligated at the end of the federal funding period, July 1, 2010, through September 30, 2011, shall remain available for obligation for an additional period of 12 months, through September 30, 2012, within the limits specified in ESEA Section 1127.
ESEA Section 1127 allows LEAs to carry over no more than 15 percent of their Title I, Part A allocations, excluding funds received through any reallocations under ESEA Section 1126(c), for one additional fiscal year, unless they receive a waiver from the CDE or the total allocation is less than $50,000. At the end of the fiscal year, CDE reviews the amount of Title I, Part A carryover funds for each LEA and issues an invoice to LEAs that exceed the carryover limit and do not receive a waiver.
Title 34 of the CFR, Section 80.21(i), requires that any interest earned by LEAs on federal dollars be returned to the ED promptly, but at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:
California Department of Education
P.O. Box 515006
Sacramento, CA 95851
To ensure proper posting of payments, please include the program’s Project Cost Account (PCA) number (PCA 14329) and identify the payment as “Federal Interest Returned.”
Beginning in fiscal year 2010-11, letters of apportionment from the CDE’s School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contained a link to the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/ where, under the program name, the letter and schedule for this apportionment are posted. The CDE requested that the e-mail be forwarded to all school districts and charter schools in the county.
Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 3010, NCLB: Title I, Part A, Basic Grants Low-Income and Neglected, and Revenue Object Code 8290, All Other Federal Revenue.
If you have any questions regarding the Title I program, please contact the Title I Policy and Program Guidance Office by phone at 916-319‑0917. For questions concerning this apportionment or the Title I, Part A entitlement amounts, please contact Leslie Sharp, Assistant Fiscal Consultant, Categorical Allocations and Management Assistance Office, by phone at 916-323-4977 or by e-mail at email@example.com.
Jeannie Oropeza, Deputy Superintendent
Services for Administration, Finance, Technology, and Infrastructure Branch