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Ltr5-10: Title II, Part A

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

December 7, 2011

Dear County Superintendents of Schools:

NOTICE OF THE FIFTH APPORTIONMENT FOR TITLE II, PART A,
TEACHER AND PRINCIPAL TRAINING AND RECRUITING FUND
NO CHILD LEFT BEHIND ACT OF 2001
FISCAL YEAR 2010–11

This apportionment, in the amount of $42,788,703, is made from federal funds provided to the state under Title II, Part A, of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) (PL 107-110). These funds are provided to local educational agencies (LEAs) to increase student academic achievement through strategies focused on recruiting, hiring, training, and retaining highly qualified teachers and principals. This apportionment provides payments to LEAs that reported their cash balance for the program in October 2011 via the Cash Management Data Collection (CMDC) system, and met other program requirements, met the cash management threshold, have an approved LEA plan and applied for the program on the Consolidated Application, Part I.  

The CMDC was implemented by the California Department of Education (CDE) for Title II in October 2009 in order to adhere to the cash management requirements established in federal statute and regulations, and reduce the time elapsing between the receipt and disbursement of federal funds. More detailed information about the CMDC is posted at http://www.cde.ca.gov/fg/aa/cm/.

The amount paid to an LEA in this apportionment depends on whether it had amounts unpaid from its 2009–10 Title II, Part A entitlement as of the October 2011 cash reporting period, and whether the unpaid balance was greater or less than the amount owed. If an LEA had no unpaid 2009–10 entitlement, its payment in this apportionment is equal to 25 percent of its 2010–11 entitlement for Title II, Part A minus its reported cash balance for Title II, Part A, with a maximum payment equal to the unpaid balance of its 2010–11 entitlement. If an LEA had an unpaid 2009–10 entitlement, the amount owed is equal to 25 percent of its 2009–10 entitlement for Title II, Part A minus its reported cash balance. That amount owed up to the amount of the unpaid 2009–10 entitlement is being paid in a separate apportionment from 2009-10 funds. Any remaining amount owed after the 2009–10 payment is being paid in this apportionment from 2010–11 funds, with a maximum payment equal to the unpaid balance of the 2010–11 entitlement.

LEA entitlements are determined by first allocating a hold harmless amount equal to the LEA’s fiscal year 2001–02 entitlements under the former Eisenhower Professional Development and Title VI Federal Class-Size Reduction programs, two programs that were combined into the amended Title II program under the NCLB Act. Any funds remaining after the hold harmless amounts are then allocated as follows: (a) 20 percent based on the number of individuals age 5 through 17; and (b) 80 percent based on the number of individuals age 5 through 17 from families with incomes below the poverty line. The allocations include a redistribution of unused funds, and were reduced for those LEAs that did not meet the federal maintenance of effort requirement per Section 9521(b)(1) of the NCLB Act, as it affects the 2010–11 NCLB funding.

Direct-funded charter schools must apply individually for this program. The amount of funding for these charter schools is identified separate from the district or county amount. All other charter schools must apply through their authorizing agency; the amount of funding associated with these charter schools is included in the district or county amount.

Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 4035, NCLB: Title II, Improving Teacher Quality Program, and Revenue Object Code 8290, All Other Federal Revenue.

The United States Department of Education (ED) grant award number for this funding is S367A100005. The Catalog of Federal Domestic Assistance subprogram number is 84.367 (Improving Teacher Quality State grants). This grant is subject to the provisions of Title II of the ESEA, as applicable, and the General Education Provisions Act. This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the federal Education Department General Administrative Regulations in 34 CFR parts 76, 77, 80, 81, 82, 85, and 86.

The funding is appropriated in Schedule (1) of Item 6110-195-0890 of the Budget Act of 2010 (Chapter 712, Statutes of 2010). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14341.

An LEA whose LEA plan is approved after the start of the 2010–11 fiscal year may charge to this program only those costs incurred subsequent to the State Board of Education approval of the plan. Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, 20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period, July 1, 2010, through September 30, 2011, shall remain available for obligation for an additional period of 12 months, through September 30, 2012.

Title 34 of the CFR, Section 80.21(i), requires that any interest earned by LEAs on federal dollars be returned to the ED at least quarterly. LEAs may keep interest amounts up to $100 per year for administrative expenses. LEAs should forward interest payments for remittance to the ED to:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA  95851

To ensure proper posting of payments, please indicate the program’s PCA number (PCA 14341) and identify the payment as “Federal Interest Returned.”

Beginning in fiscal year 2010–11, letters of apportionment from the CDE’s School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contained a link to the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/ where, under the program name, the letter and schedule for this apportionment are posted, as well as entitlements for LEAs that are not being paid in this apportionment. The CDE requested that the e-mail be forwarded to all school districts and charter schools in the county.

If you have any questions regarding this program, please contact Lynda Nichols, Lead Consultant, Curriculum Leadership Unit, by phone at 916-323-5822 or by e-mail at lnichols@cde.ca.gov. If you have any questions regarding this apportionment or the payment process, please contact Karen Almquist, Assistant Fiscal Consultant, Categorical Allocations & Management Assistance Office, by phone at 916-327-4406 or by e-mail at kalmquis@cde.ca.gov.

Sincerely,

Jeannie Oropeza, Deputy Superintendent
Services for Administration, Finance, Technology, and Infrastructure Branch

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