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Ltr6-09: Title IV, Part A

California Department of Education
Official Letter
California Department of Education
Official Letter

March 9, 2011

Dear County Superintendents of Schools:


This apportionment, in the amount of $381,938, is made from federal funds provided to the state under Title IV, Part A of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB), for grants to local educational agencies (LEAs) for drug abuse and violence prevention programs. The amount paid in this apportionment represents the final payment of the 2009-10 entitlement for each LEA that met program requirements. The authorized activities that can be funded from this apportionment and other program requirements are shown in the Fact Sheet page to the Safe and Drug-Free Schools and Communities Web page at [Note: the preceding Web address is no longer valid.].

In accordance with federal law, 40 percent of available funding is allocated based on a rate of $1.6600781 per October 2008 California Basic Educational Data System (CBEDS) enrollment, and 60 percent based on the relative amount that LEAs received under the Title I, Part A program for fiscal year 2008-09. New and significantly expanding charter schools, are funded based on current year data rather than prior year data. Entitlement amounts for new and significantly expanding charter schools were initially based on their estimated 2009 enrollments as reported in the Pupil Estimates for New or Significantly Expanding Charters data collection system and estimated 2009-10 Title I funding; these amounts have been adjusted in this apportionment to reflect October 2009 CBEDS enrollment and actual Title I funding for 2009-10. Allocations have been reduced for those LEAs that did not meet the federal maintenance of effort requirement, per Section 9521(b)(1) of the NCLB Act, as it affects the 2009-10 NCLB funding.

Direct-funded charter schools must apply individually for this program. Apportionment amounts for direct-funded charter schools are identified separate from the district or county amounts. All other charter schools must apply through their authorizing agency; funding associated with these charter schools is included in the district or county amount.

The United States Department of Education (ED) award number for this apportionment is Q186A090005. The Catalog of Federal Domestic Assistance subprogram number is 84.186A. This grant award is subject to the provisions of Title IV, Title VI, and Title IX, of the ESEA, as applicable, and the General Education Provisions Act (PL 107-110). This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the Education Department General Administrative Regulations in 34 CFR Parts 74, 76, 77, 79-82, 85,  and 97-99. The funding is appropriated in Item 6110-183-0890 of the Budget Act of 2009 (Chapter 1, Statutes of 2009, Third Extraordinary Session, as amended by Chapter 1, Statutes of 2009, Fourth Extraordinary Session). The California sub-allocation (pass‑through) number is Program Cost Account (PCA) 14347.

Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act, 20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period, July 1, 2009, through September 30, 2010, shall remain available for obligation for an additional period of 12 months, through September 30, 2011.

Federal Title 34 CFR 80.21(i) also requires that any interest earned by LEAs on federal dollars be returned to the ED at least quarterly. LEAs may keep interest amounts up to $100 annually for administrative expenses. LEAs should forward interest payments for remittance to the ED at:

California Department of Education
Cashier’s Office
P.O. Box 515006
Sacramento, CA  95851

To ensure proper posting of payments, please include the program’s PCA number (PCA 14347) and identify the payment as “Federal Interest Returned.”

Beginning in fiscal year 2010-11, letters of apportionment from the California Department of Education’s (CDE’s) School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment. The e-mail contained a link to the CDE Categorical Programs Web page at where, under the program name, the letter and schedule for this apportionment are posted. The CDE requested that the e-mail be forwarded to all school districts and charter schools in the county.

Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 3710, NCLB: Title IV, Part A, Drug-Free Schools, and Revenue Object Code 8290, All Other Federal Revenue. County superintendents of schools are requested to inform LEAs immediately regarding this apportionment.

If you have any questions regarding the program or use of program funds, please contact Shalonn Woodard, Associate Governmental Program Analyst, Coordinated School Healthy and Safety Office, by phone at 916-319-0197 or by e-mail at If you have questions regarding the amount of this apportionment, please contact Shannon Reel, Fiscal Analyst, Categorical Programs Unit, by phone at 916-319-0323 or by e-mail at



Jeannie Oropeza, Deputy Superintendent
Finance, Technology, and Administration Branch

Last Reviewed: Thursday, December 10, 2015
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