March 14, 2008
Dear County Superintendents of Schools:
FROM J-7CSR REPORT OF ENROLLMENT
FOR THE KINDERGARTEN AND GRADES ONE THROUGH THREE
CLASS SIZE REDUCTION PROGRAM
FISCAL YEAR 2007-08
Enclosed please find the Form J-7CSR and instructions for reporting actual 2007-08 enrollment under the Kindergarten and Grades Onethrough Three Class Size Reduction (K-3 CSR) Program. The form is to be completed by all participating school districts and charter schools and returned via their county offices of education to the California Department of Education by May 2, 2008.
Page 1 of Form J-7CSR is for reporting enrollment under Option One (class size reduction for the full school day) and Page 2 is for reporting enrollment under Option Two (class size reduction for at least 50 percent of the school day). The data submitted on the two pages of this form will be used to compute the final apportionment for fiscal year 2007-08.
County offices of education are requested to notify program participants of the availability of the Form J-7CSR and instructions by forwarding to them a copy of this letter and, as needed, the Form J-7CSR and instructions. For this purpose, a list of all participating school districts, and charter schools that have applied independent of their authorizing entity, is enclosed.
A copy of this letter, Form J-7CSR, and instructions are also available on our Web site at http://www.cde.ca.gov/ls/cs/k3/formsinst.asp. Please note that the Form J-7CSR and instructions are saved in a single Excel file comprising four worksheets. The four worksheet tabs at the bottom of the electronic file may be used to navigate among the four worksheets containing General Instructions and Certification, Special Instructions, Form J-7CSR for Option One, and Form J-7CSR for Option Two.
The electronic Form J-7CSR worksheets contain formulas. To complete the Form J-7CSR, school districts and charter schools need only enter the number of classes of each size in the appropriate grade level section. All computations are performed automatically. Please note the Form J-7CSR also allows the reporting of classes that range in size from 20.45 to 21.84. These classes are funded at a reduced rate. See SectionVII of the Special Instructions for additional information on this topic.
After program participants have entered the number of classes in the electronic file, they should print, sign, and forward the Form J-7CSR to their county office of education for signature and mailing to the California Department of Education (CDE). The CDE is unable to accept completed Form J-7CSRs over the internet as e-mail attachments.
School districts and charter schools that do not have access to Excel software may enter data on the paper form and submit that to their county office.
Please ensure that the Form J-7CSR is completed, signed, and returned on or before May 2, 2008, to:
Rebecca Lee, Fiscal Consultant
School Fiscal Services Division
California Department of Education
1430 N Street, Suite 3800
Sacramento, CA 95814
All information regarding the K-3 CSR Program is sent via e-mail to a list serve (subscriber’s list). All participating school districts, charter schools, and other interested parties are strongly urged to subscribe at http://www.cde.ca.gov/ls/cs/k3/emailsub.asp.
If you have any questions, please contact Rebecca Lee, Fiscal Consultant, Categorical Allocations and Management Assistance Office, at 916-3244533 or by e-mail at relee@cde.ca.gov.
Sincerely,
Scott Hannan, Director
School Fiscal Services Division
1430 N Street
Sacramento, CA 95814