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Erratum #2: July 29, 2011

CELDT Request for Proposals: Erratum #2 refers to changes to the English-Only Study described in Task 3.11.
Table of Contents, Section 3, Scope of the Project, Item 3.11, page 3

Delete text of item title:
“Replication of English-Only Study”

Replace text with:
“English-Only Study”

Section 3.11, page 62

Delete text of section title:
“Replication of English-Only Study”

Replace text with:
“English-Only Study”

Section 3.11, (Task11), pages 62-63

Delete parenthetical statement:
“(i.e., native speakers and IFEP students)"

Section 3.11.A, Sampling and Recruitment Plan, page 63

Delete paragraph 2 in its entirety:
“This is a replication of a study conducted during the 2010–11 school year. The successful bidder must follow the original sampling plan, ensuring a minimum of 1,000 students for grade 1, and at least 1,500 students for kindergarten. The larger sample for kindergarten is required to compensate for the number of items these young students leave unanswered.”

Replace second paragraph with the following text:
“The bidder must ensure that the sampling procedure results in: (1) at least 1,500 kindergarten students identified to take the CELDT as an initial assessment and 1,500 kindergarten students not identified to take the CELDT; and (2) at least 1,000 grade one students who are either English learners based on previous CELDT scores or newly identified to be assessed on the CELDT, and 1000 grade one students not identified to take the CELDT.”

Section 3.11.A, Sampling and Recruitment Plan, page 63

Delete the first sentence of paragraph 3:
“The study must be conducted during the 2012–13 annual assessment window.”

Replace the first sentence with:
“The study must be conducted in intact classrooms during the 2012–13 annual assessment window.”

Section 3.11.B, Test Materials and Data Collection, page 63

Add the following sentence at the end of paragraph 2:
“In addition, the successful bidder must collect ratings of English language proficiency of the sample of students in the study from their classroom teachers.”

Section 3.11.C, Data Analysis, page 63

Delete the first paragraph in its entirety:
“The proposal must indicate that the statistical analyses are to mirror the analyses performed during the study conducted in 2010–11. Analyses must include, but not be limited to, dimensionality studies (e.g., reliability coefficients, comparison of a and b parameters between EL and EO groups for all domains), group differences in test scores (e.g., comparison of EO and EL raw score distributions for all domains and major language groups, scale score comparisons, analysis of variance results for tests of mean differences, percentages of students in each performance level, comparison between yearly gains,stepwise discriminant analyses), and accuracy studies (e.g., classification accuracy, decision outcomes for all domains and CELDT criterion).”

Replace the first paragraph with the following paragraph:
“The analyses must include, but not be limited to, dimensionality studies (e.g., reliability coefficients, comparison of a and b parameters between the two groups for all domains), group differences in test scores (e.g., comparison of the two groups’ raw score distributions for all domains and major language groups, scale score comparisons, analysis of variance results for tests of mean differences, percentages of students in each performance level, comparison between yearly gains,stepwise discriminant analyses), and accuracy studies (e.g., classification accuracy, decision outcomes for all domains and CELDT criterion). The bidder must complete an analysis of the correlation of the teacher ratings and the students’ performance on the CELDT.”

Section 11.0, Rating Criteria and Evaluation Forms, Step 1, Part 1, Section Table of Contents,
Task 11, page 104

Delete text:
“Task 11 - Replication of English-Only Study”

Replace text with:
“Task 11 - English-Only Study”

Section 11.0, Rating Criteria and Evaluation Forms, Step 1, Part 2, Technical Evaluation,
Section 3.11, page 121

Delete text:
“(Task 11) – Replication of English-Only Study”

Replace text with:
“(Task 11) – English-Only Study

Section 11.0, Rating Criteria and Evaluation Forms, Step 1, Part 2, Technical Evaluation,
Section 5.4D, page 121

Delete text:
“Management and Staffing Task 11 – Replication of English-Only Study”

Replace text with:
“Management and Staffing Task 11 – English-Only Study”

Section 11.0, Rating Criteria and Evaluation Forms, Step 1, Part 2, Technical Evaluation,
Section 5.4E, page 122

Delete text:
“Related Capacity and Experience Task 11 – Replication of English-Only Study”

Replace text with:
“Related Capacity and Experience Task 11 – English-Only Study”

Final Score Sheet, page 123

Delete text:
“Section 3.11 (Task 11) – Replication of English-Only Study”

Replace text with:
“Section 3.11 (Task 11) – English-Only Study”

“Attachment 3, California Disabled Veteran Business Enterprise (DVBE) Program Requirements – For Non-IT Services Only (Revised September 2009)” Shall be deleted in its entirety and replaced with the following:

“Attachment 3, California Disabled Veteran Business Enterprise (DVBE) Program Requirements – For Non-IT Services Only (July 2011)” which is attached to this Errata and by this reference is incorporated into the RFP

Please use these errata to update your copy of the RFP.

Attachment 3
Solicitation Number CN110218

California Disabled Veteran Business Enterprise (DVBE) Program
Requirements – for Non-IT Services Only

(Revised July 2011)

Please read the requirements and instructions carefully before you begin.

AUTHORITY. The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.60 et seq. Recent legislation has modified the program significantly in that a bidder may no longer demonstrate compliance with program requirements by performing a “good faith effort” (GFE).

The minimum DVBE participation percentage (goal) is 3% for this solicitation unless another percentage is specified in the solicitation. A DVBE incentive will be given to bidders who provide DVBE participation, unless stated elsewhere in the solicitation that the DVBE incentive has been waived.

Introduction. The bidder must complete the identified form to comply with this solicitation’s DVBE program requirements. Bids or proposals (hereafter called “bids”) that fail to submit the required form and fully document and meet the DVBE program requirement shall be considered non-responsive.

Information submitted by the intended awardee to comply with this solicitation’s DVBE requirements will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

Only State of California, Office of Small Business and DVBE Services (OSDS), certified DVBEs (hereafter called “DVBE”) who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE program requirements. The criteria and definition for performing a commercially useful function are contained herein on the page entitled Resources & Information. Bidders are to verify each DVBE subcontractor’s certification with OSDS to ensure DVBE eligibility.

Please Read All Instructions Carefully. These instructions contain information about the DVBE program requirements, bidder responsibilities, and the DVBE Bid Incentive. Bidders are responsible for thorough review and compliance with these instructions.

To meet the DVBE program requirements, bidders must complete and fully document compliance with the following:

Commitment to full DVBE participation - For a bidder who is a DVBE or who is able to meet the commitment to use identified certified DVBE(s) to fulfill the full DVBE participation goal.

Commitment -- Commit to meet or exceed the DVBE participation requirement in this solicitation by either Method A1 (bidder is a California certified DVBE) or A2 (bidder is not a California certified DVBE). Bidders must document DVBE participation commitment by completing and submitting the Bidder Declaration (GSPD-05-105 form) located elsewhere within the solicitation document and can be found at http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf (PDF). External link opens in new window or tab. Failure to complete and submit the required form as instructed shall render the bid non-responsive.

At the State’s option prior to award of the contract, a written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. As directed by the State, the written confirmation must be signed by the bidder and/or the DVBE subcontractor(s). The written confirmation may request information that includes but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment, and total amount to be paid to the DVBE. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

Method A1. Certified DVBE bidder:
  1. Commit to performing at least three percent of the contract bid amount (unless otherwise specified) with the prime bidder’s firm or in combination with another DVBE(s).

  2. Document DVBE participation on the Bidder Declaration GSPD-05-105 form.

  3. At the State’s option a DVBE bidder working in combination with other DVBEs shall submit proof of its commitment by submitting a written confirmation from the DVBE(s) identified as a subcontractor on the Bidder Declaration. When requested, the document must be submitted to the address or facsimile number specified and within the timeframe identified in the notification. Failure to submit the written confirmation as specified may be grounds for bid rejection.
Method A2. Non-DVBE bidder:
  1. Commit to using certified DVBE(s) for at least 3% (unless otherwise specified) of the bid amount.

  2. Document DVBE participation on the Bidder Declaration GSPD-05-105 form.

  3. At the State’s option prior to contract award, a bidder shall submit proof of its commitment by submitting a written confirmation from each DVBE identified as a subcontractor on the Bidder Declaration GSPD-05-105 form. The awarding department contracting official named in the solicitation may contact each listed DVBE, by mail, fax or telephone, for verification of the bidder’s submitted DVBE information. When requested, the document must be submitted to the address or facsimile number specified and within the timeframe identified in the notification. Failure to submit the written confirmation as specified may be grounds for bid rejection.
To Locate DVBE Suppliers:

To search for a California certified DVBE, go to the California Department of General Services Web site at http://www.bidsync.com/DPXBisCASB. You may also contact the CDE’s DVBE Advocate for assistance. The CDE’s DVBE Advocate contact information is listed in the solicitation document.

DVBE Bid Incentive. Unless stated elsewhere in the solicitation that the DVBE incentive has been waived, in accordance with Section 999.5(a) of the Military and Veterans Code an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 form and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. Unless a table that replaces the one below has been expressly established elsewhere within the solicitation, the following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:
5% or Over 5%
4% to 4.99% inclusive 4%
3% to 3.99% inclusive 3%

As applicable:

  1. Awards based on low price - the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $100,000, whichever is less, of the #1 ranked net bid price. When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed $100,000.

  2. Awards based on highest score - the solicitation shall include an individual requirement that identifies incentive points for DVBE participation.

A DVBE Business Utilization Plan (BUP) does not qualify a firm for a DVBE incentive. Bidders with a BUP, must submit a Bidders Declaration (GSPD-05-105 form) to confirm the DVBE participation for an element of work on this solicitation in order to claim a DVBE incentive(s).

Commercially Useful Function Definition

California Code of Regulations, Title 2, § 1896.61(l):
The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

As defined in MVC §999, a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

DVBE Program Requirements Checklist:
Questions: CELDT Team | celdt@cde.ca.gov | 916-319-0784 
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