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Questions and Answers


Fiscal Year 2013-14 Facilities Renovation and Repair (FRR)

Submitted Questions and Answers

March 18, 2013

  1. I received an e-mail stating that you will now be accepting applications for facility renovation and repair funds. If I own a day care center will I be able to qualify for the funding?

    Per the FY 2013–14 FRR Request For Application (RFA) Instructions (DOC), Page 3, you would qualify if you meet one of the following.

    Contractor Eligibility

    Contractors may apply for FRR funds only if they possess a current license, or are exempt from licensing, at the site for which they are applying, and have an executed contract with the California Department of Education (CDE) to provide center-based child care and development services through one or more of the following CDE program types:

    • California State Preschool Program
    • General Child Care and Development
    • Migrant Child Care and Development
    • Child Care and Development Services for Children with Exceptional Needs

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  2. Just so I understand, these funds are only available for State Preschool and State After-School programs. Am I correct?

    Per the FY 2013–14 FRR RFA Instructions (DOC), Page 3, the following program types qualify.

    Contractor Eligibility

    Contractors may apply for FRR funds only if they possess a current license, or are exempt from licensing, at the site for which they are applying, and have an executed contract with the CDE to provide center-based child care and development services through one or more of the following CDE program types:

    • California State Preschool Program
    • General Child Care and Development
    • Migrant Child Care and Development
    • Child Care and Development Services for Children with Exceptional Needs

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  3. I have a question about the FY 2013-14 Facilities Renovation and Repair grant. We are a 501(c)(3) non-profit organization in Los Angeles serving low-income, at-risk girls ages 10-21 with after-school programming focused on empowerment and college access. We operate out of a facility in dire need of repairs, and I was wondering if we would qualify to apply for your grant. Does it require that we already have a contract with CDE or Child Development Division (CDD)? I was unclear about this and don't want to start the application if we don't qualify.

    Per the FY 2013–14 FRR RFA Instructions (DOC), Page 3, you would qualify if you meet one of the following contract types.

    Contractor Eligibility

    Contractors may apply for FRR funds only if they possess a current license, or are exempt from licensing, at the site for which they are applying, and have an executed contract with the CDE to provide center-based child care and development services through one or more of the following CDE program types:

    • California State Preschool Program
    • General Child Care and Development
    • Migrant Child Care and Development
    • Child Care and Development Services for Children with Exceptional Needs

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  4. I was wondering if the renovation and repair funding is available to Cal-SAFE child care centers?

    Cal-SAFE programs are not eligible, please see FY 2013–14 FRR RFA Instructions (DOC), Page 3.

    Agency Disqualification

    The following would disqualify a contractor from receiving funds if:

    • The contractor applied for a non-qualifying CDE program such as Alternative Payment, After School Education and Safety, California School-Age Families Education, Family Child Care Home Education Networks, Resource and Referral, Migrant Alternative Payment Program, or California Work Opportunity and Responsibility to Kids Stage 2 and 3 Alternative Payment.
    • The agency does not contract directly with the CDE.
    • The contractor does not currently provide services at a site because they have not yet obtained a required license for that site.
    • The contractor has received final notification that its contract has been terminated, as specified in California Code of Regulations, Title 5 (5 CCR), Section 18301; or the contractor has demonstrated fiscal and/or programmatic noncompliance and has received final notification as specified in 5 CCR, Section 18303; or that its contract will not be offered continued funding. For the purposes of this application, such final notification shall include any which are received prior to the final award of funds made available as described in this announcement of FRR funds.

    The CDE reserves the right to reject any application based on a contractor’s failure to comply with contracted requirements in prior contracts with the CDE.

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  5. Due to the lottery system, my agency has not been awarded a Facilities Renovation and Repair grant for the past two years. Will a multi-year denial of funds give my application a priority? A note: With the drastic reductions in funding in the past two years we are struggling to purchase materials and supplies, staff has been cut hours and repairs have not been made. How are we to have a quality program with holes in the vinyl, furnishing needing replacement and other costly repairs waiting? We desperately need to be funded!

    The CDD understands your frustration with the budget cuts. Per the FY 2013–14 FRR RFA Instructions (DOC), Page 9, there will be Random Draw, if the CDE finds that the number of applications exceeds the available funding, the CDE will conduct a random draw to determine the funding rank order of all eligible applicants.

    Regrettably, there won’t be priority to those not funded in prior Random Draws.

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  6. I see that there is another RFA for Renovation and Repair dollars. I am hoping to apply again, but am wondering if we would not be considered due to the fact that we have a current Renovation and Repair grant. I was told that agencies with current Renovation Funds are considered as a 2nd priority–after agencies that do not have current Renovation Funds. Is that accurate info or are we all treated the same?

    All applications will be part of the Random Draw. Funds are given out until the $5 million is exhausted. All agencies not funded are still given a random number. If funds become available, then the random number list is awarded. So, yes, all will be treated the same.

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  7. Which document contains the allocation formula for the CDE 2013 Facilities Renovation and Repair?

    The allocation formula can be found in the application (DOC), page 2. Also, the Request For Application Instructions (DOC), page 11, has instructions.

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  8. Please confirm that this funding is available to all counties.

    The FY 2013–14 Facilities Renovation and Repair Request for Applications is for all counties. Per the FY 2013–14 FRR RFA Instructions (DOC), Page 3, the following program types qualify.

    Contractor Eligibility

    Contractors may apply for FRR funds only if they possess a current license, or are exempt from licensing, at the site for which they are applying, and have an executed contract with the CDE to provide center-based child care and development services through one or more of the following CDE program types:

    • California State Preschool Program
    • General Child Care and Development
    • Migrant Child Care and Development
    • Child Care and Development Services for Children with Exceptional Needs

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  9. I have a couple of questions about the Child Development Facilities Renovation & Repair guidelines/application:

    1. In the RFA document, under Approvable Projects, at the bottom of page 4, it includes facility needs identified by a “contractor’s internal, self-assessment program.” Do you know of an assessment tool that contractors use for this? Is there guidance on what could be included or it is up to the contractor to identify and justify a project based on it addressing a health or safety concern?
    2. The list of Non-Approvable Costs includes “Equipment or supplies such as books and dramatic play areas to meet curriculum needs.” Would replacement of other non-curriculum equipment be allowed? The reason I ask is there’s a new lawsuit, by the Center for Environmental Health, against manufacturers and retailers of children’s nap mats that have been found to have toxic flame retardant chemicals in them. Licensing has not prohibited use of the mats yet.

    An example of a contractor’s internal self-assessment program would be through the Environment Ratings. More information can be found on the Desired Results Reference Materials and Forms Web site. Also, the contractor can identify and justify a project based on a health and safety concern.

    Yes, sleeping mats would be an approvable project with a strong justification on Form 4 similar to your statement in this e-mail.

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  10. On the new R & R out it asks for one contract type. We have two, do we just pick one? Or is it one contract type per grant request?

    You would submit forms 1-4 for each contract type, if you want each contract type to have projects, not to exceed the maximum award amount.

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  11. I would like to confirm if: (1) retrofitting (adding components) to an existing play structure and (2) having protective ground surfacing installed under a play structure allowing for ADA accessibility are eligible for this FRR funding.

    Both of these items would be approvable.

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  12. According to the RFA application instructions, all FRR expenditures must be reported to the CDFS office on a quarterly basis. Where or how do we need to file these quarterly expense reports?

    Agencies report the quarterly expense reports on the CDFS 9529 CRPM form available at the Reporting Forms 2011–12 or Reporting Forms 2013–14 Web pages. You are required to report any dollars expended, including $0, due the 20th of January, April, July, and October.

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  13. I reached out to you yesterday to talk briefly about the facilities grant due in April. I would like to have an understanding of whether or not the applicant pool for this program generally oversubscribes the $5 million available. If it does, are schools with the most subsidized enrollment percentages generally awarded top priority? Also, can you explain the matching funds requirement?

    This application is for a contract, not a grant. For the past twelve years, we have received more applications than we have funding. All applications are put into the random draw and funding of applications goes as far as funding available. All applicants are given a random number and funding is offered to the ranked numbers.

    Each year is different for those that are funded, as it is just randomly selected. There are no matching funds, if the contractor is 100 percent subsidized. If an agency is 50 percent subsidized, then we fund 50 percent of their project costs and the contractor pays the other portion. I would recommend that you review the Request for Applications Web page, and click on Sample forms.

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  14. If an ADA or Health and Safety project that fits the program parameters was completed already can an applicant apply for funding and essentially apply the grant toward work that was already completed?

    Per the Request for Applications (DOC), page 6, the Performance Period will be July 1, 2013, to June 30, 2016. All FRR projects must be completed by June 30, 2016. The projects must be new.

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  15. I applied for renovation and repair money in 2012. Is there a list of who was funded? I am preparing to apply again and want to make sure why I was not notified that I did or did not receive funding in 2012. If I made an error in my application, I do not want to repeat it. Please let me know.

    I pulled your application from last year and found that you submitted a very concise and exceptional application. The only reason you did not receive funding was due to the Random Draw. Per the letter dated June 25, 2012, we were able to fund numbers 1-94, your rank number was higher than that. I would encourage you to apply this year. We will be having another random draw.

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  16. We are applying for the repair and renovation grant and were wondering if moveable playground equipment would qualify. We have a site that we are renting and cannot install permanent playground structures. An example of moveable playground equipment is a cart with large blocks for imaginary play. Please let me know your thinking on whether or not this equipment would qualify.

    This would not be an approvable project. Please see the list of unapprovable projects on page 5 of the FY 2013–14 FRR RFA Instructions (DOC). Specifically: "equipment or supplies such as books and dramatic play areas to meet curriculum needs."

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Questions:   Holly Miller | cddrfa@cde.ca.gov | 916-323-7195
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